EVENT DETAILS
Shae
Nicholas "Nick"
Saturday, September 21, 2024
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NOTES
DRAFT TIMELINE:
1:00 Photographer Arrives - gets details shots
1:30 - Bride gets dressed - photos
1:30 - Groom gets dressed - photos
2:30 - First Look
2:30-3:00 - Bride & Groom
3:00-3;15 - Bride & Groom with Bridal Party
3;15-3:45 - Bride & Groom with Family
3:45 - Bride, Groom and Bridal Party back inside
4:00 - Guests begin to arrive
4:30-5:00 - Ceremony
5:00-5;10 - Bride & Groom -Quiet Time with Refreshments
5:00-6:00 - Cocktail Hour
5:10 - Bride & Groom join the Cocktail Hour
5:50 - Bride, Groom, Bridal Party and Parents are pulled to the side to get ready for the Introductions
6:00 - Guests are asked to take their seats in the reception room
6:05 - Introductions of Bridal Party
6:10 - First Dance
6:15 - Welcome Speech by Father of the Bride
6:20-7:20 - Dinner
7:10 - Toasts by Maid of Honor & Best Man
7:25 - Cake Cutting
7:20 - Mother/Son Dance
- Father/Daugher Dance
7:25 - Groom gets Bride and Dancing begins
7:25-9:55 - Dancing/Party Time
9:00 - Photographer leaves
9:55- Last Dance - Bride & Groom
10:00 - Wedding Ends
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*Unfortunately, Sunset is at 6;13, so you would need to have photos starting about 5:55. Is there any way you can start the Ceremony at 4:00 instead of 4:30? This will allow you time to get those Sunset photos. Your photographer would start Noon and leave the reception 8 pm. See timeline below for starting the ceremony at 4:00:
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VENDOR LIST
PHOTOGRAPHER
The Kemp Collective
443-285-2521
Erin Kemp
Arrival Time
1:00 pm
Where:
Kent Island Resort
Booked Time:
8 hours
Is There a First Look
Yes - she was thinking around 2-2:30
Where Will It Be
Kent Island Resort (500 Kent Manor Dr, Stevensville, MD 21666)
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
First look w/ just groom, first look with bridal party, first look w/ son and MOG, first look with bride/ FOB
Sunset Time
6:13 pm
Dietary Restrictions
Is There a Second Shooter
Yes
PHOTOGRAPHER NOTES:
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OFFICIANT
Larry Johnson
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
Catholic ceremony
CEREMONY VENUE
Kent Island Resort - Outside
Time of Ceremony
4:30-5:00 pm
Venue
Kent Island Resort - Outside (Farmstead)
Rehearsal Date & Time
9/20/24 @ 1:00 pm (combined walkthrough and rehearsal)
Rehearsal Location
Kent Island Resort
Wedding County
Queen Annes County
Will You Have Programs
No
If Yes, Will They Be Placed on Seats or in a Basket
N/A
Do You Have Readers
Yes
If Yes, How Many
1-MOH
Will You Have Aisle Markers
no
If Yes, Are You Providing or is The Florist
N/A
How Many Rows Are Being Reserved
Yes, Reserved Signs; 1st 2
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
no
Will There Be An Aisle Runner or Petals
petals being thrown by guestss, place bags on outer aisle chairs for as many as she provides.
If Yes, Will It Be Placed Ahead of Time
by a groomsmen walking down aisle - TBD
Who Is Providing
we are
What Signage Do You Have for the Ceremony
welcome sign; move inside the reception
What Flowers Do You Have For The Ceremony
Arch flowers
Are You Providing an Arch
no
If Yes, Who Will Set It Up
N/A
Who Will Decorate It
arch is provided, florist will be setting up flowers on it
Do You Have Separate Ceremony Musicians
no
What Is The Rain Plan
inside farmstead
CEREMONY NOTES:
There will be a golf cart to bring in guests with special needs
Unplugged sign in the middle of the ceremony aisle - move before the ceremony starts
10-15 minutes Quiet Time after ceremony - refreshments
RECEPTION VENUE
Kent Island Resort (Inside) Cheryl Keys
Venue Location
Kent Island
What Time are Vendors Allowed In
they are allowed in a 7 am
RECEPTION NOTES:
140 guests
- All long talbes; doesn't want them close to the wall
- Everything will be in a zipoc bag for each table (QR codes, place cards)
- There will be a beer cart only next to the 2 bars inside
All other decorations will go to Nick's car along with gifts-his mom will take the gifts; move the physical gifts around dinner time and move the gift box when dancing starts.
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COCKTAIL HOUR
Time of Cocktail Hour
5:00-6:00 pm
Location
Outside-Patio attached by Barn
Are There Separate Musicians
No
What Is The Decor of The Cocktail Hour
No
Is There Signage For The Cocktail Hour
Seating Chart at bar area, then move to Reception entrance
COCKTAIL HOUR NOTES:
- Seating Chart
- Bars will be inside and the guests will only use 1 door
- 3 bartenders
RECEPTION
What Is The Time of The Reception
6:00-10:00 pm
What Signage Do You Have For The Reception
table numbers
Will You Provide a Guest Book
yes
What Type
Wine bottles for each year's anniversary - guests will sign the label / pens
Will You Have Place Cards Or a Seating Chart
yes to both; Zip lock bags
Will You Provide the Table Numbers
yes
Will You Provide a Gift Box For The Gift Table
yes
Will You Provide Bathroom Baskets
yes
Will You Have a Memorial Table
Yes
If Yes, What Type (Photos, Candles, Flowers, Etc.)
photos
Will There Be Yard Games
no
If So, What Yard Games Need to Be Set Up
N/A
What Decor Other Than Flowers Will You Have at The Reception
the 4x6 green panels (rentals) plug-in; behind sweetheart table w neon sign, candles (provided by florist for tables)
Who Will Be the Person(s) To Take Everything At The End of The Night
all the floral vases, candles & cylinders, go with brides parents/car, gifts get loaded into nicks car w/ help of his mom, all decor will be put into nicks dads car
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
no
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
yes sweetheart table
If Yes, What Is The Decor For This Table
hedge panels behind with neon sign
Will You Provide Your Toasting Glasses
yes-they are a gift from a guest
CATERER
In-house
Arrival Time
N/A
Booked Time
N/A
What Is Your Guest Count
140
How Many Are Kid's Meals
0
Vendor Count
(2) Coordinators (1) Photographer (1) DJ = 4
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
No
If Yes, Where Are You Purchasing It From
N/A
Will It Be Delivered or Brought By Someone
N/A
What Time Will It Be Delivered
N/A
Will They Pick Up Unopened Bottles
N/A
If No, Who Is Taking The Liquor at The End of The Night
N/A
Are You Having Signature Drinks
Yes
If Yes, What Are The Names of The Drinks
Margarita, Old Fashioned, & another
Will You Have Signs Showing Names and Ingredients
Yes; 1 sign for each bar with names and ingredients of each drink
CATERER NOTES:
BAKER
Blue Crab Cakes (connected with venue)
Arrival Time
Arranged by venue
Is It a Tiered Cake or a Small Cake
Small
If It Is a Tiered Cake, How Many Tiers Is It
N/A
Do You Want to Save The Top
Save the rest of the cake for B&G
If It's a Small Cake, Do You Want to Save The Rest of It
Yes
If Not, Do You Want It Served To The Parent Tables
N/A
Are You Having Desserts
Cupcakes, misc. desserts
If Yes, Are They Coming From The Baker
Both the baker & the veue
What Kind
Assorted
Do You Have Any Rentals Such as Stands, Trays, Etc.
Venue
Are You Providing Your Own Knife & Cake Server
Yes
Are You Providing a Cake Topper
Yes, side of the cake (dog)
If Yes, Will It Be Taken to The Baker
No
BAKER NOTES:
FLORIST
Hidden Vale Flowers
443-608-9624
Cheyenne Luckhardt
Arrival Time at Ceremony Site
10:00 or 11:00 am
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
no
Are There Rentals to Return to The Florist
yes
Are You Giving Your Centerpieces Away to Guests
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
yes
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
Pennsylvania Line
Greenery& Candles (base of the candle and glass vase gets returned to florist) - box up for them to take back to florist; box up floral bases - Shae's parent's cars
Reception Flower Details
FLORIST MISC. NOTES
Pennsylvania Line
DJ/BAND
Austin Ellis Music
615-879-1995
Austin Ellis
Arrival Time
Booked Time
4:00-10:00 pm
Is Your DJ or Band Also Your Emcee
Yes
If You Are Having a Band, How Many Players are There Including the Sound Engineer
DJ/BAND NOTES:
From TN (friend)
Glo sticks
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
How Do You Want to Be Announced
Are You Changing Clothes
Is There a Special Exit
Misc Flow/Introductions Notes
Parents of the Bride: Robert & Sharon Crow
Parents of the Groom
Stepmother of the Groom (maybe she could be escorted by the flower man)
Bridesmaids & Groomsmen
Grandparents acknowledged froma tables
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Join cocktail hour
Sunset photos 6:13 pm
First Dance
Welcome Speech - Father of the Bride
Dinner
Toasts toward the end of the Dinner
Cake Cutting
Parent Dances - Bride/Father go last
Groom with get the Bride & Dancing will start
Last Dance
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ENTERTAINMENT
BRIDAL PREP
Amber - her hair stylist
Where Will You Be Getting Ready
Kent Island Resort- Bridal Suite upstairs
Where is The Groom Getting Ready
Kent Island Resort - Separate building at the venue
HAIRSTYLIST INFORMATION
Hairstylist Name
Amber
Hairstylist's Cell Phone Number
Arrival Time and End Time
7:00 am ; start time 7:30 am
Number of Girls Getting Their Hair Done
Bride ,2 moms, 6 bridesmaids
How Many Stylists
1
MAKEUP ARTIST INFORMATION
Makeup Artist Name
No makeup
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
How Many Makeup Artists
BRIDAL PREP NOTES:
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DRESS SHOP
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TUX SHOP
INVITATIONS
FAVORS
Cuzzies for bar
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
FAVOR NOTES:
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RENTALS
PHOTO BOOTH
Move Green walls near front door
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
- 2 Hedgewalls
VIDEOGRAPHER
None
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
TRANSPORTATION
MBG Enterprise (bus)
410-766-3621 Est 106
Salena Otten
How Many Shuttles
1
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Distance and Time Between Each Stop
TRANSPORTATION NOTES:
For guests