EVENT DETAILS
Jordyn
Malachi
Sunday, October 10, 2027
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NOTES
Lead Coordinator: Tia Sturgis
Assistant: TBD in 2027
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Draft Timeline
12:00 - Hair and Makeup must be finished
12:30 - Bride gets dressed - photos
1:00 - Groom gets dressed *if only 1 photographer, change this to 11:30
1:45-245 First Look photos
1:45-2:00 - Bride & Groom
2:00-2:15 - Bride & Groom with Bridal Party
2:15-2:30 - Bride & Groom with family
2:30-2:45 - Bride & Groom with extended family or couples photos
2:45 - Bride hides from the guests
3:00 - Guests begin to arrive
3:30-4:00 - Ceremomy
4:00-5:00 - Cocktail Hour
4:50 - Invite guests to take their seats in the reception area / close bar
5:00-9:00 - Reception
5:10 - Introductions of Weddign Party
5:20 - First Dance
5:25 - Welcome Speech
5:35-6:35 - Dinner
6:20-6:40 - Golden Hour Sunset Photos
6:45 - Toast by Maid of Honor and Best Man
6:50 - Cake Cutting
6:55 - Parents Dances
7:00-8:55 Dancing
8:55 - Last Dance - Grand Exit ??
9:00 - End of Wedding
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VENDOR LIST
PHOTOGRAPHER
Once Like A Spark
Arrival Time
Where:
Booked Time:
Is There a First Look
Yes
Where Will It Be
Christian Royer House
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Parents also included
Sunset Time
6:37 pm (allow 20 min for Golden Hour)
Dietary Restrictions
Is There a Second Shooter
PHOTOGRAPHER NOTES:
contract
https://once-like-a-spark-photography.vsco.page/contract/view/7583d095ec6b-a3a3e9743d2f-45b45119d755
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Link to pinterest board for all decor, dessert
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OFFICIANT
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
CEREMONY VENUE
The Christian Royer House (outside)
Time of Ceremony
3:30-4:00 pm
Venue
Christian Royer House
Rehearsal Date & Time
Has to be a Thursday - Cassidy will have to do
Rehearsal Location
Christian Royer House
Wedding County
Carroll
Will You Have Programs
yes
If Yes, Will They Be Placed on Seats or in a Basket
digital
Do You Have Readers
no
If Yes, How Many
Will You Have Aisle Markers
yes
If Yes, Are You Providing or is The Florist
we are providing
How Many Rows Are Being Reserved
2-4, will decide depending on how many people fit in each row
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
no
Will There Be An Aisle Runner or Petals
yes
If Yes, Will It Be Placed Ahead of Time
TBD- flower girl for fake fall leaves
Who Is Providing
we are
What Signage Do You Have for the Ceremony
multiple options venue has
What Flowers Do You Have For The Ceremony
Are You Providing an Arch
venue has
If Yes, Who Will Set It Up
Who Will Decorate It
TBD
Do You Have Separate Ceremony Musicians
Looking at a pianist
What Is The Rain Plan
CEREMONY NOTES:
link to pinterest board for ceremony decor and dessert
RECEPTION VENUE
The Christian Royer House, Michelle Rader
301-201-0147
Venue Location
Christian Royer House, 817 Fridinger Mill Rd, Westminster, MD 21157
What Time are Vendors Allowed In
RECEPTION NOTES:
CH - Outside
Reception - under tent
COCKTAIL HOUR
Time of Cocktail Hour
4:00-5:00 pm
Location
Lawn area - Rain Plan is the Pavillion
Are There Separate Musicians
What Is The Decor of The Cocktail Hour
Is There Signage For The Cocktail Hour
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
5:00-9:00 p, - under the tent
What Signage Do You Have For The Reception
yes
Will You Provide a Guest Book
yes
What Type
Will You Have Place Cards Or a Seating Chart
seating chart
Will You Provide the Table Numbers
yes, or venue has
Will You Provide a Gift Box For The Gift Table
gift box
Will You Provide Bathroom Baskets
TBD
Will You Have a Memorial Table
TBD
If Yes, What Type (Photos, Candles, Flowers, Etc.)
Will There Be Yard Games
yes
If So, What Yard Games Need to Be Set Up
corn hole, tic tac toe
What Decor Other Than Flowers Will You Have at The Reception
DIY - Lanterns on wooden slab with cylinders and floating candles with greenery around venue has most of the decorations
Who Will Be the Person(s) To Take Everything At The End of The Night
I need to know exactly what items are the venues so that we don't pack them up at the end of the night
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Yes
If Yes, What Is The Decor For This Table
Florist if decorating
Will You Provide Your Toasting Glasses
CATERER
Beefalo Bob's
410-360-3500
Arrival Time
Booked Time
What Is Your Guest Count
100-110
How Many Are Kid's Meals
3
Vendor Count
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
no liquor
If Yes, Where Are You Purchasing It From
Will It Be Delivered or Brought By Someone
What Time Will It Be Delivered
Will They Pick Up Unopened Bottles
If No, Who Is Taking The Liquor at The End of The Night
Are You Having Signature Drinks
If Yes, What Are The Names of The Drinks
Will You Have Signs Showing Names and Ingredients
CATERER NOTES:
Full Wedding Package
BAKER
Starry night bakery
Arrival Time
Is It a Tiered Cake or a Small Cake
Small 6"
If It Is a Tiered Cake, How Many Tiers Is It
No
Do You Want to Save The Top
No
If It's a Small Cake, Do You Want to Save The Rest of It
If Not, Do You Want It Served To The Parent Tables
Are You Having Desserts
Sheet Cakes, possibly donuts, cupcakes
If Yes, Are They Coming From The Baker
Grocery store such as wegmans or costco
What Kind
Do You Have Any Rentals Such as Stands, Trays, Etc.
venue has some
Are You Providing Your Own Knife & Cake Server
yes, gold knife and cake server
Are You Providing a Cake Topper
yes
If Yes, Will It Be Taken to The Baker
yes
BAKER NOTES:
Small cake to cut and sheet cakes
FLORIST
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
Are There Rentals to Return to The Florist
Are You Giving Your Centerpieces Away to Guests
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
Bouquets, Bouts, Arch, Sweetheart Table
Reception Flower Details
FLORIST MISC. NOTES
Real flowers for bouquets, bouts, arch, & SH table
Centerpieces: Lanterns on wooden round pallets and cylinders with floating candles with greenery around. Venue provides some decor.
DJ/BAND
Once Like A Spark
Arrival Time
Booked Time
Is Your DJ or Band Also Your Emcee
If You Are Having a Band, How Many Players are There Including the Sound Engineer
DJ/BAND NOTES:
contract:
https://once-like-a-spark-photography.vsco.page/contract/view/7583d095ec6b-a3a3e9743d2f-45b45119d755
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
tables
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
tables
How Do You Want to Be Announced
Mr and Mrs. Wright
Are You Changing Clothes
no
Is There a Special Exit
TBD
Misc Flow/Introductions Notes
ENTERTAINMENT
BRIDAL PREP
Where Will You Be Getting Ready
Christian Royer House / Bride's Suite / Groom's Room in basement
Where is The Groom Getting Ready
Christian Royer House
HAIRSTYLIST INFORMATION
Hairstylist Name
Hairstylist's Cell Phone Number
Arrival Time and End Time
Number of Girls Getting Their Hair Done
How Many Stylists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Close family friend
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
How Many Makeup Artists
BRIDAL PREP NOTES:
DRESS SHOP
TUX SHOP
INVITATIONS
FAVORS
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
FAVOR NOTES:
RENTALS
Pop Corn Bar
PHOTO BOOTH
Selfie DIY Station
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
VIDEOGRAPHER
No
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
TRANSPORTATION
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Distance and Time Between Each Stop
TRANSPORTATION NOTES:
They will get a guest room block at local hotel
No
No