EVENT DETAILS
Alex
Brian
Saturday, July 11, 2026
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NOTES
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Renee Jordan, Lead Wedding Coordinator
Assistant: Lydia Thompson
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Renee available
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7/10
5 pm Rehearsal
6 pm Dinner
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FINAL TIMELINE IS IN TIMELINE GENIUS
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Draft Timeline:
8:30-1:30 -Hair & Makeup at venue / 4 BMs, Moms
10:00 - Vendors may arrive
10:00 - Florist arrives
10:00 - IPC delivers chairs/chargers
11:00-2:00 - Venue set up
11:30 - Photographer arrives
11:30 - 12:30 pm - Pretty Little Wedding Company Rentals delivered
11:30 - Bar Cart rentals arrive
11:30 - Renee and Lydia arrive, YDYW Coordinators
11:30-11:45 - Unload UHaul
11:45-12:20 - Unpack boxes / organize
12:00 - Videographer arrives
12:00 - Content Creator arrives
12:00-1:00 - bars from SIP DC will be delivered
12:20-12:35 - Coordinators set up ceremony area
12:35-12:45 - Coordinators set up Cocktail area
12:45-2:30 -Coordinators set up Reception area
1:00 - Band starts setup
1:15 - Hair and Makeup must be finished for Bride
1:15-1:20 Robe Photo (if it works)
1:20-1:30 - Bride gets dressed
1:20 – Brian be ready
1:30 – 2:00 Bridal Session/Groom Shots
2:00 - Tables with linens set at the Cove for florist and wedding planner by no later than 2:00 pm
2:00 - Brian's getting ready at venue - separate area by the casual bar area
2:00-3:45 - First Look / Vows/ Bride & Groom with Dogs / Bride & Groom with Bridal Party
2:30 - Reception tent must be completely set up
2:30 - Photographer gets photo of the complete reception set up
2:30-3:15- Coordinators take a break, go inside and get cool / have some lunch
3:45~ – Family Photos
4:00 - Guests begin to arrive
4:30-5:00 Ceremony
5:00-6:00 CH by lawn by water - join cocktail hour
5:00-5:20 - Photos with larger family
5:20-5:30 - Couples Photos (if needed)
5:30 - Gown Bustled / join Cocktail Hour
5:45 - Cake placed out by IPC
5:50 – Reception reveal for couple
6:00-10:00 Reception
6:00 - Invite guests to tent
6:10- Introductions of Bridal Party
6:15 - First Dance
6:20 - Welcome Speech (Alex’s Dad)
6:30-8:15 - Dinner
7:15 - Toasts by MOH & BM
7:30 - Cake Cutting & Dessert Course Served
7:40 - Parent Dances
7:45 – Leave for Golden Hour / Sunset Photos / Marina
8;30– Cue Emcee for group photo
8:30 - 9:45 - Dancing
9:15 - passed late-night hot dog snacks
9:45 - Last Dance for everyone
9:55-10:00 Exit / NO PRIVATE LAST DANCE
10:00-11:00 Clean up (Gifts & Gift Box to her Dad) (Personal items to U Haul truck)
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Next Day
Pretty Little Wedding Company picks everything up
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*they are bringing a U-Haul - her brothers will set up heavy items
VENDOR LIST
WEDDING PLANNER
Charlene Gallagher, Your Day Your Way LLC
410-925-1086
Renee Jordan, Lead Coordinator
PHOTOGRAPHER
Taliaferro Photographs, LLC
210.396.2309
Joshua Taliaferro
Arrival Time
Where:
Inn at Perry Cabin, Saint Michaels, MD
Booked Time:
Full day /12-14 hours
Is There a First Look
Yes
Where Will It Be
TBD
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
First look - just Brian & Alex. For portraits - bridal party
Sunset Time
~8:30
Dietary Restrictions
None
Is There a Second Shooter
Yes
PHOTOGRAPHER NOTES:
CONTENT CREATOR - BTS with Deb
Content Creator who will capture behind the scenes social media content
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PHOTOGRAPHER
- She will have 3 photographers
- The Beloved Collection • Full day Wedding coverage (July 11th, 2026) (12-14 hours) -and Brunch Coverage the day after (July 12th, 2026) •
- Photography Team for full weekend (3 Photographers) • Digital Gallery $1000 Gift towards Wedding Album purchase Two 20 x 30 custom framed Fine Art Prints 4x6 Printed photos of all images in custom box
OFFICIANT
Matt Moore
859-533-5772
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
CEREMONY VENUE
Inn at Perry Cabin (The Pointe), Brea Harding
410-745-2200
Time of Ceremony
4:30 pm
Venue
The Inn at Perry Cabin - the Pointe
Rehearsal Date & Time
Scheduled 21 days out
Rehearsal Location
308 Watkins Lane, Saint Michaels, MD 21663
Wedding County
Talbot Co.
Will You Have Programs
Yes
If Yes, Will They Be Placed on Seats or in a Basket
In a Basket
Do You Have Readers
If Yes, How Many
Will You Have Aisle Markers
If Yes, Are You Providing or is The Florist
How Many Rows Are Being Reserved
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
No
Will There Be An Aisle Runner or Petals
No
If Yes, Will It Be Placed Ahead of Time
Who Is Providing
What Signage Do You Have for the Ceremony
No
What Flowers Do You Have For The Ceremony
2 Aisle markers
Are You Providing an Arch
Yes / floral 1/2 & 1/4
If Yes, Who Will Set It Up
Brian
Who Will Decorate It
N/A - Already decorated
Do You Have Separate Ceremony Musicians
a couple of band members / violinist maybe acoustic guitar
What Is The Rain Plan
Commodore Ballroom
CEREMONY NOTES:
- Talked about large umbrellas to cover cocktail tables
- Alex is providing individual Chinese paper umbreallas also
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- Fans
RECEPTION VENUE
Inn at Perry Cabin,Emily Wilhelm, Brea Harding
410-745-2200
Venue Location
308 Watkins Lane, Saint Michaels, MD 21663
What Time are Vendors Allowed In
10:00 am
RECEPTION NOTES:
- Menu for each place setting
- Oyster shell with name for each setting
- Silver boat with calligraphy card with menu choice for each place setting
- Pet Services (3); Bringing Brian's dog out of kennel for photos
COCKTAIL HOUR
Time of Cocktail Hour
5:00-6:00 pm (The Pointe)
Location
The Pointe
Are There Separate Musicians
muiscians
What Is The Decor of The Cocktail Hour
Is There Signage For The Cocktail Hour
Seating Chart 9' tall on foam board
COCKTAIL HOUR NOTES:
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RECEPTION
What Is The Time of The Reception
6-10 pm - Dinner and Dancing (The Cove)
What Signage Do You Have For The Reception
Welcome Sign (they are setting up) / Signature Cocktails Lace List, Signature Cocktail Boat liquor/wine/beer list
Will You Provide a Guest Book
Yes
What Type
White Blank Guest Book
Will You Have Place Cards Or a Seating Chart
Both - Oysters as place cards, silver boat with names + meal selections and wooden seating chart (place at each seat) talked to her about table diagram & Ziploc bags
Will You Provide the Table Numbers
Yes
Will You Provide a Gift Box For The Gift Table
Yes - Glass Card Drop Box
Will You Provide Bathroom Baskets
No
Will You Have a Memorial Table
No
If Yes, What Type (Photos, Candles, Flowers, Etc.)
Will There Be Yard Games
Venue has them
If So, What Yard Games Need to Be Set Up
What Decor Other Than Flowers Will You Have at The Reception
Mirror, "The World is your Oyster" seating board, Paper umbrellas in basket, two baskets of fans, custom coozies
Who Will Be the Person(s) To Take Everything At The End of The Night
TBD wedding party - Her Dad will take card box & gifts / personal items to U-Haul it
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
Photo Booth
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Sweetheart
If Yes, What Is The Decor For This Table
Custom monogram linens
Will You Provide Your Toasting Glasses
No
CATERER
Inn at Perry Cabin
410-745-2200
Inn at Perry Cabin
Arrival Time
6 pm
Booked Time
What Is Your Guest Count
58 guests / 6 round tables + 1 sweetheart
How Many Are Kid's Meals
0
Vendor Count
Vendor Dietary Restrictions
None
Are You Providing Your Own Liquor
No
If Yes, Where Are You Purchasing It From
Will It Be Delivered or Brought By Someone
What Time Will It Be Delivered
Will They Pick Up Unopened Bottles
If No, Who Is Taking The Liquor at The End of The Night
N/A
Are You Having Signature Drinks
Yes
If Yes, What Are The Names of The Drinks
Rosita's Seaside French 75, Tucker's Dockside Old-Fashioned, Paco's Sunset Orange Crush
Will You Have Signs Showing Names and Ingredients
Yes
CATERER NOTES:
- Final guest count & food selections due 14 days prior to wedding date
- Signature Drink lace sign and boat both displaying 3 signature drinks
- Dishes & silverware are from the venue
BAKER
Inn at Perry Cabin
Arrival Time
6 pm
Is It a Tiered Cake or a Small Cake
2 tier cake
If It Is a Tiered Cake, How Many Tiers Is It
2
Do You Want to Save The Top
If It's a Small Cake, Do You Want to Save The Rest of It
Yes
If Not, Do You Want It Served To The Parent Tables
Are You Having Desserts
Yes - dessert provided by Inn at Perry Cabin
If Yes, Are They Coming From The Baker
What Kind
2 tier cake from Inn at Perry Cabin
Do You Have Any Rentals Such as Stands, Trays, Etc.
No
Are You Providing Your Own Knife & Cake Server
No
Are You Providing a Cake Topper
Yes - florals
If Yes, Will It Be Taken to The Baker
BAKER NOTES:
5/12/25 - Sent her links to:
- Field of Heather Bakery, Ruby's Cake Shoppe, Peace of Cake
FLORIST
Bloom Luxury Box
Arrival Time at Ceremony Site
11 am~
Arrival Time at Venue Site
11 am~
Are They Coming Back at The End of The Wedding
Yes
Are There Rentals to Return to The Florist
No
Are You Giving Your Centerpieces Away to Guests
No
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Yes
Are There Any Other Decorations Besides Flowers
Seating chart, Lace signs, Boat for bart cart, 6-7 glass candle holders + white pillar candles per round table
Cocktail Hour Flower Details
Reception Flower Details
6 round table centerpieces, 1 Wedding-Sweetheart table arrangement, 2 Wedding-Garland for chandelier, 42 Wedding-bub vases. Florist is delivering and setting up ALL Flowers
FLORIST MISC. NOTES
5/12/25 - Sent her links to:
- Poppy Flowers, Robns Nest, Garden Studio, Swan Cove Flowers, Barefoot Florals
DJ/BAND
Unique Music
Unique Musique
Arrival Time
Booked Time
4-10 pm
Is Your DJ or Band Also Your Emcee
Band, DJ and Emcee are all Unique Musique
If You Are Having a Band, How Many Players are There Including the Sound Engineer
4 + sound engineer
DJ/BAND NOTES:
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FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
N/A - no grandparents
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
Yes introduced
How Do You Want to Be Announced
Mr. and Mrs. Olson
Are You Changing Clothes
Is There a Special Exit
No
Misc Flow/Introductions Notes
ENTERTAINMENT
BRIDAL PREP
Where Will You Be Getting Ready
Suite at Inn at Perry Cabin
Where is The Groom Getting Ready
In his brother's room
HAIRSTYLIST INFORMATION
Hairstylist Name
Kristi
Hairstylist's Cell Phone Number
Arrival Time and End Time
8 am - 2 pm
Number of Girls Getting Their Hair Done
4 bridesmaid, Mother of Bride, Bride
How Many Stylists
1
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Davey Cook
Makeup Artist Cell Phone Number
443-262-6880
Number of Girls Getting Their Makeup Done
4 bridesmaid, Mother of Bride, Bride
How Many Makeup Artists
1 Makeup
BRIDAL PREP NOTES:
PInterest Board: https://www.pinterest.com/aless326/wedding-hair-%2B-makeup/?invite_code=a2bb7d13943443fcb9911aa1c4152f1a&sender=329818510119144421
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Revision v2
Suggestion
Hair
8:20 AM - 9:00 AM : Alicia
9:00 AM - 9:40 AM : Jessa
9:40 AM – 10:30 AM : Allison
10:30 AM – 10:40 AM: break
10:40 AM – 12:00 PM: Alex
12:00 PM – 12:40 PM : Mrs. Keedy
12:40 PM – 1:20 PM: Gelly
1:20 PM - 1:30 PM : touch ups / finish
Makeup:
8:20 AM – 9:10 AM : Allison
9:10 AM - 10:00 AM : Gelly
10:00 AM - 10:50 AM : Alicia
10:50 AM - 11:40 AM : Mrs. Keedy
11:40 AM - 11:50 PM : break
12:00 PM – 1:10 PM Alex
1:10 PM – 2:00 PM Jessa
2:00 PM - 2:10 PM : touch ups / finish
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TUX SHOP
FAVORS
DIY
Are You Providing Favors
Yes
If Yes, Type of Favors
Gable Boxes
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
They will be displayed on a white candy cart for guests to take when they leave.
FAVOR NOTES:
- Cart will be in the U-Haul truck
- They are to be given one per guest as guests leave. Alex has also rented a white candy cart to dispay the favors. Please have these setup for guests with sign to take just one as they leave.
- coozies, umbrella & fans from ceremony
RENTALS
Sip DC Mobile Bar
703-554-4020
- They are providing 2 white 6 foot bar carts. One to be setup where cocktail hour is and the other at the Cove. Both come with MATCHING WHITE UMBRELLAS and coolers. They will set them up at 2 pm and collect them after 10 pm.
PHOTO BOOTH
SC Wedding Films
Moises Cardenas
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
VIDEOGRAPHER
Social Connection (SC Studios)
304-283-1774
Moises Cardenas
Arrival Time
Where
Inn at Perry Cabin, Saint Michaels, MD
Booked Time
Shooting by 2:00 pm n/ 8 hours
Is There a First Look
Yes
Where Will It Be
Boats, Inn at Perry Cabin hotel backdrop
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Bride, Groom then Bride + Groom + 3 Dogs
Sunset Time
8:31 pm
Dietary Restrictions
N/A
VIDEOGRAPHER NOTES
- 8 Hours of filming on your Wedding Day
- 2Â Videographers
- Drone Footage (Dependent on venue allowance)
- 4KÂ Camera Quality
- Professional Audio Recording (we use 3 sources of audio)
- Multi-Camera Ceremony Capture (We use multiple camera angles to capture your ceremony)
What are the final deliverables?
- 30 Second Social Media Vertical Video the next day
- 1 Minute Highlight Video within 2 Weeks
- A Full Ceremony Edit (Your entire ceremony edited)
- 8 Minute Final Video within 8-12 Weeks (portions of your speeches, ceremony, and overall day footage will be used in this)
TRANSPORTATION
N/A
N/A
How Many Shuttles
0
Booked Time for Each
N/A
How Many Locations for Pick Up
N/A
Names of the Hotels that They Are Staying At
Inn at Perry Cabin
Distance and Time Between Each Stop
TRANSPORTATION NOTES:
BARTENDER - Sip DC Mobile B ar
Kattlyn Shultz
(703) 554-4020
5/18- EM
Hello!Since we are about 3 months out, I just wanted to confirm the following details:1. We have reserved 2 white 6 foot portable bars paired with 2 white umbrellas2. These will be delivered to 308 Watkins Lane, Saint Michaels, MD 21663 and set up (one outside by water and one inside the covered tent near dinner tables)3. Delivery time will be by 2 pm on July 11, 2026 and pickup to be after 10 pm July 11, 20264. Is +1 (703) 554-4020 the best contact number for the day of to ask any questions about the delivery?