EVENT DETAILS
Amanda
Sam
Friday, October 18, 2024
Welcome to your wedding page. Bookmark this page for your reference. From this page, you can view your wedding details. Click the links below to view and update your budget, timeline and to-do list. To collect and share inspiration photos, click on your INSPIRATION page.
NOTES
(DRAFT TIMELINE
7:30-2:00 - Hair and Makeup (confirmed with hair & makeup vendor)
2:00 - Girls get dressed & Photographers & Videographers arrive (1 with Bride / 1 with Groom)
2:15 - Bride gets into her gown
2:15 - Groom and groomsmen get dressed (2nd photographer)
2:50 - Groom & Groomsmens catch shuttle to 1st Look locations (American Limo) - Balto. Marriott Waterfront
2:55 - Groom & Groomsmen arrive at 1st Look location - Canopy
3:00 - Shuttle returns to pick up Bride and Bridesmaids & Parents (both) baltimore Marriott Waterfront
3:05 - Shuttle arrives at 1st Look location with Bride - Canopy
3:15 - 1st Look, Bride & Groom, Bride & Groom with Bridal Party, Bride & Groom with Parernts - Canopy
4:00 - Bridal party leave on shuttle and heads for The Winslow
4:20 - 29-passenger mini-coach arrives at The Winslow
4:20 - 29-passenger mini-coachgoes to hotel to pick up aunts, uncles, cousins - *Waterfront & Courtyard*
4:40 - 29-passenger mini-coach picks up aunts and uncles
5:00 - Bus #1 - Arrives at Baltimore Marriott Waterfront Hotel
5:00 - Bus #2 - Arrives at Tru by Hilton
5:10 - Bus #1 - Departs Baltimore Marriott Waterfront Hotel for The Winslow
5:10 - Bus #2 - Departs Tru by Hilton and heads for The Courtyard Marriott
5:10 - 29-passenger mini-coach arrives at The Winslow with Aunts & Uncles
5:10-5:30 - Photos with Aunts & Uncles & Cousins
5:20 - Bus #2 departs Courtyard Marriott and heads to The Winslow
5:30 - 29-passenger mini coach service ends
5:30 - Bride & Groom hide in bridal suite
5:45 - Bus #1 arrives at The Winslow with guests - waits
5:45 - Bus #2 arrives at The Winslow with guests - waits
6:15-6:45 - Ceremony
*no sunset photos
6:45-7:30 - Cocktail Hour
6:45-7:00 - Couples photos & misc. photos
7:00 - Bride & Groom join Cocktail Hour
7:30 - Reception
7:30 - Guests are invited to take their seats
*gown DOES NOT need to be bustled
7:40 - Introductions
7:45 - First Dance
7:50 - Parent Dances
7:55 - Welcome Speech
8:00-9;00 - Dinner (salads pre-set / plated dinner)
9:05 - Toasts toward the end of dinner (Best Man & Bridesmaid)
9:10 - Cake Cutting
9:15 - Anniversary Dance
9:20- Hora Dance
9:30 - Dancing
10:00 - Photographers & Videographers stops
10:00 - Bus #1 takes early bird guests back to all hotels - returns to The Winslow
11:00 - End of Wedding
11:00 - Bus #1 - takes guests back to Waterfront Marriott & other hotels
and Bus #2 - takes guests back to Waterfront Marriott & other hotels
11:30 - Bus #1 and Bus #2 service ends
Â
Â
Â
VENDOR LIST
PHOTOGRAPHER
Kemp Collective Photography
Arrival Time
2PM
Where:
Marriott Courtyard
Booked Time:
8 hours 2-10
Is There a First Look
Yes
Where Will It Be
Outside the Canopy Hotel
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Bride & Groom / Bridal Party / Parents / Aunts & Uncles
Sunset Time
6:24 pm (in the middle of the ceremony)
Dietary Restrictions
Is There a Second Shooter
Yes
PHOTOGRAPHER NOTES:
Bubbles for special photo
OFFICIANT
Friend
410-689-5497
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
He's not in the bridal party; he'll meet them at The Winslow
CEREMONY VENUE
The Winslow - Train Shed
Jackie
(410) 779-1217
Time of Ceremony
6:15-6:45 PM
Venue
The Winslow
Rehearsal Date & Time
Might not do a rehearsal - bridesmaids can't make it
Rehearsal Location
N/A
Wedding County
Baltimore City
Will You Have Programs
No
If Yes, Will They Be Placed on Seats or in a Basket
No
Do You Have Readers
No
If Yes, How Many
N/A
Will You Have Aisle Markers
Yes - Garland down the aisles by florist - seat from the sides
If Yes, Are You Providing or is The Florist
Florist
How Many Rows Are Being Reserved
1st row / each side - Reserved signs - seat from sides
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
No
Will There Be An Aisle Runner or Petals
No
If Yes, Will It Be Placed Ahead of Time
N/A
Who Is Providing
N/A
What Signage Do You Have for the Ceremony
Welcome sign - inside hallway
What Flowers Do You Have For The Ceremony
Arch floral and garland for the aisle
Are You Providing an Arch
Yes - Hexagon-provided by the florist
If Yes, Who Will Set It Up
Florist will set up and decorate - coming back to repurpose the garland, lanterns and arch
Who Will Decorate It
Scentsational Florals, Mary Ann,is providing a hexagon arch and LED lanterns for the aisle. She will move the arch behind the sweetheart table and repurpose the lanterns after the ceremony
Do You Have Separate Ceremony Musicians
No, DJ
What Is The Rain Plan
N/A
CEREMONY NOTES:
- Event Dyamics is putting draping at the entrance only.
- Not sure if I want to drape an aisle in case of rain
- Bridal party will go through the draping tunnel
Â
- Mary Annh She will come back at the end of the night
- Bridal Party will walk behind the draping
Â
RECEPTION VENUE
The Winslow
Venue Location
The Winslow
What Time are Vendors Allowed In
3:00 pm
RECEPTION NOTES:
Foam Wands in basket for dancing
4 tables (2) pushed together
Garland from Ceremony to upstairs tables & in front of Sweetheart Table and in front of DJ
COCKTAIL HOUR
Time of Cocktail Hour
Cocktail Hour: 6:45-7:30 pm
Location
Hallway by bar
Are There Separate Musicians
No separate music
What Is The Decor of The Cocktail Hour
Mini Lanterns for center of hi-tops - provided by the Brie
Is There Signage For The Cocktail Hour
Signature Drinks
COCKTAIL HOUR NOTES:
- Mary Ann is repurposing LED Lanterns from Ceremony to Reception
- Cylinders with candles
- (2) 12 top tables for 10-11 people
RECEPTION
What Is The Time of The Reception
7:30-11:00 pm
What Signage Do You Have For The Reception
Will You Provide a Guest Book
Yes
What Type
Audio / Phone (Atrium back of stair case) next to card box
Will You Have Place Cards Or a Seating Chart
Seating Chart / Stand Alone - Alcove / Place cards with meal option
Will You Provide the Table Numbers
Yes
Will You Provide a Gift Box For The Gift Table
Yes; move to the bridal suite after dinner
Will You Provide Bathroom Baskets
Yes
Will You Have a Memorial Table
Yes
If Yes, What Type (Photos, Candles, Flowers, Etc.)
Photos - asked for pictures and copies / not originals- between bathroom & trainshed
Will There Be Yard Games
No
If So, What Yard Games Need to Be Set Up
N/A
What Decor Other Than Flowers Will You Have at The Reception
We are setting up Decanter bottles with twinkle lights Cylinders with pillar candles
Who Will Be the Person(s) To Take Everything At The End of The Night
Dad - Alan Kazin
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
N/A
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Yes
If Yes, What Is The Decor For This Table
Mary Ann, Scentsational, will repurpose arch and flowers for sweetheart table / bouquet / lanterns / garland if extra
Will You Provide Your Toasting Glasses
Select Event Group is providing glassware, flatware, linens, etc. (thru Copper Kitchen)
CATERER
Copper Kitchen
Ashley
Arrival Time
3:00 pm
Booked Time
3:00 pm
What Is Your Guest Count
180
How Many Are Kid's Meals
3 (ages 2 1/2, 2 1/2 & 10)
Vendor Count
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
No
If Yes, Where Are You Purchasing It From
N/A
Will It Be Delivered or Brought By Someone
N/A
What Time Will It Be Delivered
N/A
Will They Pick Up Unopened Bottles
N/A
If No, Who Is Taking The Liquor at The End of The Night
N/A
Are You Having Signature Drinks
Yes
If Yes, What Are The Names of The Drinks
Orange Crush
Will You Have Signs Showing Names and Ingredients
Yes
CATERER NOTES:
Plated Dinner
Salads are served
BAKER
Copper Kitchen
Ashley
Arrival Time
Is It a Tiered Cake or a Small Cake
Small 6"
If It Is a Tiered Cake, How Many Tiers Is It
N/A
Do You Want to Save The Top
Box and take it home
If It's a Small Cake, Do You Want to Save The Rest of It
Yes, for photo op
If Not, Do You Want It Served To The Parent Tables
Yes
Are You Having Desserts
Yes / Signage / 75 fruit cups & assorted desserts
If Yes, Are They Coming From The Baker
Caterer
What Kind
Assortment / signage
Do You Have Any Rentals Such as Stands, Trays, Etc.
Copper Kitchen / Cake Plate is the brides
Are You Providing Your Own Knife & Cake Server
Yes
Are You Providing a Cake Topper
Yes
If Yes, Will It Be Taken to The Baker
BAKER NOTES:
Bride may bring her own cake plate
FLORIST
Scentsational Florals
Mary Ann Workman
Arrival Time at Ceremony Site
3:00
Arrival Time at Venue Site
3:00
Are They Coming Back at The End of The Wedding
Yes
Are There Rentals to Return to The Florist
Arch
Are You Giving Your Centerpieces Away to Guests
Flowers yes, items no
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Yes
Are There Any Other Decorations Besides Flowers
Yes
Cocktail Hour Flower Details
She's coming back at the end of the night
Reception Flower Details
- Decantur bottles with twinkle lights
- Cylinders with pillar candles
- Table number acrylic arches
- Round tables downstairs
- 2 Long tables upstairs
- Repurposing LED lanterns from ceremony to reception
FLORIST MISC. NOTES
-We now have everything we need for centerpieces!
Â
Â
DJ/BAND
Washington Talent
410-356-1500
DJ Jake Sherman
Arrival Time
3:00 pm
Booked Time
6-11
Is Your DJ or Band Also Your Emcee
Yes
If You Are Having a Band, How Many Players are There Including the Sound Engineer
N/A
DJ/BAND NOTES:
Parents of the Brice
Parents of the Groom
Bridesmaids as a group
Groomsmen & Groomswoman as a group
Bride & Groom
Â
Reference Contract # on all correspondence: 1018240NJSSSEM13
Suggested Flow:
Join Cocktail Hour
Introductions
First Dance
Welcome Speech
Blessing over the food
Dinner
Toast toward the end of dinner
Cake Cutting
Parent Dances
Anniversary Dance (length of one song)
Hora dance
Dancing
Last Dance
No special exit
After Party at the Baltimore Waterfront Hotel
Â
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Stand
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
N/A
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
Introduced
How Do You Want to Be Announced
The Semuskies
Are You Changing Clothes
No
Is There a Special Exit
No
Misc Flow/Introductions Notes
Parents
Bridesmaids
Groomsmen
Bride & Groom
ENTERTAINMENT
Washington Talent Agency - Jake Sherman
Jake will be there for ceremony, cocktail hour, and reception
BRIDAL PREP
Glam with Sam for both
Where Will You Be Getting Ready
Courtyard Marriott
Where is The Groom Getting Ready
Courtyard Marriott
HAIRSTYLIST INFORMATION
Hairstylist Name
Hairstylist's Cell Phone Number
Arrival Time and End Time
9 am / Ready by 3 pm
Number of Girls Getting Their Hair Done
5 or more
How Many Stylists
1
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Glam with Sam
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
Bride, MOH, 3 Bridesmaids, Mother of Bride Mother of Groom
How Many Makeup Artists
1
BRIDAL PREP NOTES:
- Starting at 9:00 am
- 1 hr for Bride
- 40 min for each Bridesmaid = 2 hours
- 30 min. for each mother = 1 hour
4 hours (9-1)
DRESS SHOP
Betsy Robinson Bridal
TUX SHOP
INVITATIONS
Invitations will be order from Minted (online website) soon!
FAVORS
None
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
FAVOR NOTES:
RENTALS
Event Dynamics
Bobby Dill
Bobby Dill
- Draping for entrance of ceremony
- Lights for ceremony room
PHOTO BOOTH
None
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
Sent her our information
VIDEOGRAPHER
Timeless Photo and Video
contact@timelesspv,cin
571-272-7338
TyAndre
Arrival Time
Where
Courtyard Marriott
Booked Time
8 hours
Is There a First Look
Yes
Where Will It Be
Waterfront area in Harbor East
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Bridal Party and Parents
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
Â
TRANSPORTATION
American Limousine
How Many Shuttles
3
Booked Time for Each
How Many Locations for Pick Up
2
Names of the Hotels that They Are Staying At
Bus 1: Marriott Waterfront and Courtyard Marriott
Bus 2: Tru and Hyatt
Bridal Van: Courtyard
Distance and Time Between Each Stop
TRANSPORTATION NOTES:
Select Event Rentals