EVENT DETAILS
Amy
Preston
Friday, October 20, 2023
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NOTES
We will either provide partial or full day of coordiation
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Partial 2:00-6:30 - $700
Full 2:00-9:30 - $1,000
VENDOR LIST
PHOTOGRAPHER
Jackalope Photography
443-414-3775
Arrival Time
Where:
Booked Time:
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
Is There a Second Shooter
PHOTOGRAPHER NOTES:
* PHOTOGRAPHER’S NAME: Heather Meadows
· CELL NUMBER: 443-414-3775
· ARRIVAL TIME: 4:30
· WHERE: Safe Harbor Marina
· BOOKED TIME: 4:30-7:00 pm
· IS THERE A FIRST LOOK? Yes with photos afterward
o WHERE WILL IT BE?
o WILL IT BE JUST THE BRIDE & GROOM OR WILL BRIDAL PARTY & PARENTS BE INCLUDED?
· SUNSET TIME: N/A (6:21)
· DIETARY RESTRICTIONS:
· DO THEY HAVE AN ASSISTANT? No
o HOW MANY
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OFFICIANT
MacKenzie Stafford
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
Bride's Niece
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· CELL NUMBER:
· ARRIVAL TIME:
· EMAIL ADDRESS:
CEREMONY VENUE
Safe Harbor Marina
Time of Ceremony
Venue
Rehearsal Date & Time
Rehearsal Location
Wedding County
Will You Have Programs
If Yes, Will They Be Placed on Seats or in a Basket
Do You Have Readers
If Yes, How Many
Will You Have Aisle Markers
If Yes, Are You Providing or is The Florist
How Many Rows Are Being Reserved
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
Will There Be An Aisle Runner or Petals
If Yes, Will It Be Placed Ahead of Time
Who Is Providing
What Signage Do You Have for the Ceremony
What Flowers Do You Have For The Ceremony
Are You Providing an Arch
If Yes, Who Will Set It Up
Who Will Decorate It
Do You Have Separate Ceremony Musicians
What Is The Rain Plan
CEREMONY NOTES:
TIME: 5:00-5:15 pm
Ceremony will be waterside outside - to the left and my lower smaller gazebo
RAIN PLAN: Inside the pavillion type building overlooking the water
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* REHEARSAL DATE & TIME: None
· REHEARSAL LOCATION:
· WEDDING COUNTY: AA Co
· WILL YOU HAVE PROGRAMS? No
o WILL THEY BE PLACED ON SEATS OR IN A BASKET
· DO YOU HAVE READERS? No
o HOW MANY?
· WILL YOU HAVE AISLE MARKERS? Yes, 10 aisle bow florals (rentals)
o ARE YOU PROVIDING OR IS THE FLORIST? Rental
o HOW MANY ROWS ARE BEING RESERVED?
· IS THERE A UNITY CANDLE, WINE BOX, HAND FASTING, ETC? No
· WILL THERE BE AN AISLE RUNNER? No
o WILL IT BE PLACE AHEAD OF TIME?
o WHO IS PROVIDING?
· WHAT SIGNAGE DO YOU HAVE FOR THE CEREMONY? Welcome Sign
· WHAT FLOWERS DO YOU HAVE FOR THE CEREMONY? 2 florals on 2 pedestals
· ARE YOU PROVIDING AN ARCH? No
o WHO WILL SET IT UP?
o WHO WILL DECORATE IT?
Other:
· ARE THERE RENTAL ITEMS? Pedestals
· DO YOU HAVE SEPARATE CEREMONY MUSICIANS? No, Playlist
o NAME OF CEREMONY MUSICIANS:
o CONTACT PERSON?
o CELL PHONE:
o EMAIL ADDRESS?
o ARRIVAL TIME:
o BOOKED TIME:
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- Repurpose flowers from Ceremony to Dinner Venue
RECEPTION VENUE
The Chart House
(410) 268-7166
Venue Location
What Time are Vendors Allowed In
RECEPTION NOTES:
COCKTAIL HOUR TIME: 5:45-6:15 pm
DINNER: 7:00 pm
END TIME: 9:00 pm
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- SEATING CHART: Yes
- ESCORT CARDS: Yes, name tags on their plates
- They will be introduced - Tia will introduce them
- First Dance
- Dinner
- Cake Cutting
- Special Exit
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· WHAT TIME ARE VENDORS ALLOWED IN? 2:00 pm Chart House
~~
Cocktail Hour:
· LOCATION: The Chart House
· ARE THERE SEPARATE MUSICIANS? No
o ARRIVAL TIME:
o BOOKED TIME:
o NAME OF COCKTAIL HOUR MUSICIANS:
o CONTACT PERSON:
o CELL PHONE:
o EMAIL ADDRESS:
o ARRIVAL TIME:
o BOOKED TIME:
· WHAT IS THE DÉCOR FOR THE COCKTAIL HOUR?
· IS THERE SIGNAGE FOR THE COCKTAIL HOUR?
Reception
· WHAT SIGNAGE DO YOU HAVE FOR THE RECEPTION? Repurpose Welcome Sign
· WILL YOU PROVIDE A GUEST BOOK? Yes
o WHAT TYPE?
· WILL YOU PROVIDE THE TABLE NUMBERS? Yes
· WILL YOU PROVIDE A GIFT BOX FOR THE GIFT TABLE? Yes
· WILL YOU PROVIDE BATHROOM BASKETS? No
· WILL YOU HAVE A MEMORIAL TABLE? No
o WILL THERE BE PICTURES?
o WILL THERE BE A CANDLE?
o WE NEED A PHOTO OF HOW YOU WANT IT SET UP
· WHAT DÉCOR OTHER THAN FLOWERS WILL YOU HAVE FOR THE RECEPTION?
· WE NEED TO DESIGNATE CARS TO TAKE GIFTS AND ALL PERSONAL ITEMS AT THE END OF THE NIGHT.
o WHO WILL THAT BE? Rentals to Groom's mom's car; everything else to Chastity's car
· IS THERE ANY OTHER ENTERTAINMENT, SUCH AS A CARICATURE ARTIST, LIVE PAINTER, ETC? No
o ARRIVAL TIME:
o BOOKED TIME:
Sweetheart or Head Table
· ARE YOU HAVING A SWEETHEART TABLE OR A HEAD TABLE? No
· WHAT IS THE DÉCOR FOR THIS TABLE?
· WILL YOU PROVIDE YOUR TOASTING GLASSES?
Favors
· ARE YOU PROVIDING FAVORS?
o TYPE OF FAVOR? Fiber Optic Wands
o WILL THE FAVOR BE PLACED AT EACH SEAT, PUT IN A BASKET, OR DISPLAYED ON A TABLE?
COCKTAIL HOUR
Time of Cocktail Hour
Location
Are There Separate Musicians
What Is The Decor of The Cocktail Hour
Is There Signage For The Cocktail Hour
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
What Signage Do You Have For The Reception
Will You Provide a Guest Book
What Type
Will You Have Place Cards Or a Seating Chart
Will You Provide the Table Numbers
Will You Provide a Gift Box For The Gift Table
Will You Provide Bathroom Baskets
Will You Have a Memorial Table
If Yes, What Type (Photos, Candles, Flowers, Etc.)
Will There Be Yard Games
If So, What Yard Games Need to Be Set Up
What Decor Other Than Flowers Will You Have at The Reception
Who Will Be the Person(s) To Take Everything At The End of The Night
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
If Yes, What Is The Decor For This Table
Will You Provide Your Toasting Glasses
CATERER
The Chart House
Arrival Time
Booked Time
What Is Your Guest Count
How Many Are Kid's Meals
Vendor Count
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
If Yes, Where Are You Purchasing It From
Will It Be Delivered or Brought By Someone
What Time Will It Be Delivered
Will They Pick Up Unopened Bottles
If No, Who Is Taking The Liquor at The End of The Night
Are You Having Signature Drinks
If Yes, What Are The Names of The Drinks
Will You Have Signs Showing Names and Ingredients
CATERER NOTES:
BAKER
Blue Crab Cupcakes
(443) 221-7246
Arrival Time
Is It a Tiered Cake or a Small Cake
If It Is a Tiered Cake, How Many Tiers Is It
Do You Want to Save The Top
If It's a Small Cake, Do You Want to Save The Rest of It
If Not, Do You Want It Served To The Parent Tables
Are You Having Desserts
If Yes, Are They Coming From The Baker
What Kind
Do You Have Any Rentals Such as Stands, Trays, Etc.
Are You Providing Your Own Knife & Cake Server
Are You Providing a Cake Topper
If Yes, Will It Be Taken to The Baker
BAKER NOTES:
Brice will delivery the cupcakes and cake with all the other items.
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· ARRIVAL TIME:
· IS IT A TIERED CAKE OR A SMALL CAKE? DSmall cake and Cupcakes
o IF IT’S A TIERED CAKE, HOW MANY TIERS IS IT? No
o DO YOU WANT TO SAVE THE TOP? Save the small cake
o IF IT’S A SMALL CAKE, DO YOU WANT TO SAVE THE REST OF IT? No
o IF NOT, DO YOU WANT IT SERVED TO THE PARENT TABLES? No
· ARE YOU PROVIDING YOUR OWN KNIFE & CAKE SERVER? Yes
· ARE YOU PROVIDING A CAKE TOPPER? Yes
o WILL IT BE TAKEN TO THE BAKER? No
· DO YOU HAVE ANY RENTALS, SUCH AS STANDS, TRAYS, ETC? Yes, cake stand and cupcake stand
FLORIST
Events by Kim
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
Are There Rentals to Return to The Florist
Are You Giving Your Centerpieces Away to Guests
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
Reception Flower Details
FLORIST MISC. NOTES
She has an appointment tonight with Events by Kim - looking for ceremony flower holders & centerpieces
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· ARRIVAL TIME AT CEREMONY SITE:
· ARRIVAL TIME AT VENUE SITE:
· ARE THEY COMING BACK AT THE END OF THE WEDDING?
· ARE THERE RENTALS TO RETURN TO THE FLORIST?
· ARE YOU GIVING YOUR CENTERPIECES AWAY TO THE GUESTS?
· ARE YOUR PERSONAL FLOWERS (BOUQUETS, BOUTs, ETC. BEING PROVIDED BY THE FLORIST?
· COCKTAIL HOUR FLOWER DETAILS:
· RECEPTION FLOWERS DETAILS:
· ARE THERE ANY OTHER DECORATIONS BESIDES FLOWERS?
DJ/BAND
NO DJ
Arrival Time
Booked Time
Is Your DJ or Band Also Your Emcee
If You Are Having a Band, How Many Players are There Including the Sound Engineer
DJ/BAND NOTES:
- She will have music for ceremony and first dance on someone's phone - she'll give me the name of the person.
- Tia will cue them when the ceremony starts and when the introductions will be
- Music will be piped in music by venue the rest of the evening
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
How Do You Want to Be Announced
Are You Changing Clothes
Is There a Special Exit
Misc Flow/Introductions Notes
ENTERTAINMENT
BRIDAL PREP
Where Will You Be Getting Ready
Where is The Groom Getting Ready
HAIRSTYLIST INFORMATION
Hairstylist Name
Hairstylist's Cell Phone Number
Arrival Time and End Time
Number of Girls Getting Their Hair Done
How Many Stylists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
How Many Makeup Artists
BRIDAL PREP NOTES:
DRESS SHOP
TUX SHOP
INVITATIONS
FAVORS
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
FAVOR NOTES:
RENTALS
PHOTO BOOTH
No
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
VIDEOGRAPHER
Sara;s Rentals
443-251-9215
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
We will set up 18 chairs
TRANSPORTATION
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Distance and Time Between Each Stop
TRANSPORTATION NOTES: