EVENT DETAILS
June
Gary
Saturday, September 21, 2024
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NOTES
Partial Planning
Lead Coordinator: Tia Sturgis
Assistant:
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Colors: Navy with shades of blues
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Website: https://withjoy.com/june-and-gary
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DRAFT TIMELINE:
11:00 - Photographer arrives at hotel
Noon - Hair and Makeup finished
12:30 - June gets into her gown
Photos
1:30 - Groom leaves hotel & heads for Balto. Yacht Club
2:00 - Groom arrives at Baltimore Yacht Club (hides so he doesn't see the bride arrive)
2:00 - Shuttle bus arrives at hotel
2:00 - Bride leaves hotel & heads for Balto. Yacht Club
2:30 - Bride arrives at Balto. Yacht Club
3:00 - Guests arrive
3:30-4:00 - Ceremony
4:00-5:00 - Cocktail Hour
4:00-4:50 - Formal Photos
4:50 - Get bridal party together - bustle June's gown, show where their seats are
5:00 - Invite guests to get their seats
5:10 - Introductions (everyone); they will be seated
5:15 - First Dance
5:30 - Welcome Speech by Bride & Groom
5:25 - Blessing over the food - Gary Rice
5:30 - Salads (were pre-plated)
6:00 - Dinner (plated)
6:45 - Toasts (toward the end of dinner)
6:50 - Cake Cutting
7:00-8:55 -Dancing
8:55 - Last Dance
9:00 - Invite guests outside for special exit
Wedding Over
VENDOR LIST
WEDDING PLANNER
Charlene Gallagher, Your Day Your Way LLC
410-925-1086
Help June with the rest of the planning
Lead Onsite Coordinator: Tia Sturgis
PHOTOGRAPHER
Don't Blink Photography
240-691-6728
Jeffrey Davis
Arrival Time
11:00 am
Where:
Hilton Garden Inn, White Marsh
Booked Time:
12:00-8:30 pm
Is There a First Look
No
Where Will It Be
N/A
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
N/A
Sunset Time
7:05 pm
Dietary Restrictions
Is There a Second Shooter
No
PHOTOGRAPHER NOTES:
https://www.weddingwire.com/biz/dont-blink-photography-pikesville-pikesville/b8fc7b10abbd38bb.html
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OFFICIANT
Gary's Brother
407-844-6237
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
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CEREMONY VENUE
Baltimore Yacht Club (outside)
410-682-2310 ext.108
Time of Ceremony
3:30-4:00 pm
Venue
Baltimore Yacht Club (Outside)
Rehearsal Date & Time
9/20/24 @ 6:30 pm
Rehearsal Location
Baltimore Yacht Club
Wedding County
Baltimore
Will You Have Programs
No
If Yes, Will They Be Placed on Seats or in a Basket
N/A
Do You Have Readers
Yes
If Yes, How Many
One, Carolyn Dubois
Will You Have Aisle Markers
She wants something on the sides of the chairs
If Yes, Are You Providing or is The Florist
How Many Rows Are Being Reserved
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
Hour glass for Sand Ceremony / need table
Will There Be An Aisle Runner or Petals
No
If Yes, Will It Be Placed Ahead of Time
N/A
Who Is Providing
N/A
What Signage Do You Have for the Ceremony
What Flowers Do You Have For The Ceremony
See floral worksheet
Are You Providing an Arch
No, Florist is providing
If Yes, Who Will Set It Up
Florist
Who Will Decorate It
Florist
Do You Have Separate Ceremony Musicians
DJ
What Is The Rain Plan
Inside clubhouse, 1st floor
CEREMONY NOTES:
Rebekkah Ritmiller, Clubhouse Manager
RECEPTION VENUE
Baltimore Yacht Club (inside)
410-682-2310 ext.108
Venue Location
Essex, MD
What Time are Vendors Allowed In
RECEPTION NOTES:
Rebekah Ritmiller, Clubhouse Manager
Cocktail Hour 4-5 pm
Reception 5-9 pm
8 per person tables
100 guests
Rebekah Ritmiller, Clubhouse Manager
~~
- Plated Dinner
- Sweetheart Table with her bouquet
- White table cloths
- Blue napkins
- She'll take a look at my cylinders, candles & greenery
- She would like the cylinders on mirrors or chargers
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COCKTAIL HOUR
Time of Cocktail Hour
4:00-5:00 pm
Location
Patio to the side / rain plan is inside
Are There Separate Musicians
DJ
What Is The Decor of The Cocktail Hour
Hi tops & lows
Is There Signage For The Cocktail Hour
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
5:00-9:00 PM
What Signage Do You Have For The Reception
Welcome Sign
Will You Provide a Guest Book
Yes
What Type
Alternative to regular guest book
Will You Have Place Cards Or a Seating Chart
Yes, Place cards showing meal
Will You Provide the Table Numbers
Yes
Will You Provide a Gift Box For The Gift Table
Yes
Will You Provide Bathroom Baskets
Yes, maybe - use wire baskets
Will You Have a Memorial Table
Yes
If Yes, What Type (Photos, Candles, Flowers, Etc.)
Yes - both sets of parents gone, picture with candle; she's printing; also some engagement photos to scatter around
Will There Be Yard Games
No
If So, What Yard Games Need to Be Set Up
N/A
What Decor Other Than Flowers Will You Have at The Reception
Using my Decor - see invoice
Who Will Be the Person(s) To Take Everything At The End of The Night
Can leave Decor items overnight but personal items need to be taken
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
No
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Yes
If Yes, What Is The Decor For This Table
Repurpose from the ceremony site / Move arch behind sweetheart table-Florist will move
Will You Provide Your Toasting Glasses
Yes
CATERER
In-house
Arrival Time
Booked Time
What Is Your Guest Count
100
How Many Are Kid's Meals
1 Niece (age 10)
Vendor Count
(2) coordinators (1) DJ (1) Photographer (1) Photo booth attendant = 5
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
No
If Yes, Where Are You Purchasing It From
N/A
Will It Be Delivered or Brought By Someone
N/A
What Time Will It Be Delivered
N/A
Will They Pick Up Unopened Bottles
N/A
If No, Who Is Taking The Liquor at The End of The Night
N/A
Are You Having Signature Drinks
Yes
If Yes, What Are The Names of The Drinks
Will You Have Signs Showing Names and Ingredients
CATERER NOTES:
Plated Dinner
BAKER
His friend (was a professional baker)
443-790-5259
Kelly Heath
Arrival Time
Is It a Tiered Cake or a Small Cake
Yes
If It Is a Tiered Cake, How Many Tiers Is It
2-Tier
Do You Want to Save The Top
??
If It's a Small Cake, Do You Want to Save The Rest of It
N/A
If Not, Do You Want It Served To The Parent Tables
N/A
Are You Having Desserts
Yes
If Yes, Are They Coming From The Baker
Yes
What Kind
8 dozen cupcakes
Do You Have Any Rentals Such as Stands, Trays, Etc.
Are You Providing Your Own Knife & Cake Server
Are You Providing a Cake Topper
If Yes, Will It Be Taken to The Baker
BAKER NOTES:
- Also a Dessert table - baker is providing
FLORIST
Thistle and Twig
443-686-2388
Dawn Wisniewski
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Same
Are They Coming Back at The End of The Wedding
She needs to stay until after the ceremony to move the arch
Are There Rentals to Return to The Florist
No
Are You Giving Your Centerpieces Away to Guests
No
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Yes
Are There Any Other Decorations Besides Flowers
See my Decor under Reception Flower Details / Petals on accent tables
Cocktail Hour Flower Details
See Floral Worksheet
Reception Flower Details
See Floral Worksheet
~~
From my Decor:
12 Centerpieces
- Greenery surrounding 2 rental cylinders with floating LED candles & fairy lights, per table
- Client is providing small cylinder for floating candle
- Will sit on a mirror - client provided
- 2 easels (NO CHARGE)
- Sweetheart Table
- Greenery across the front with fairy lights
- 7"cylinder and smaller cylinder (client provided) on each side of table
FLORIST MISC. NOTES
DJ/BAND
The Pros
Eric W
Arrival Time
Booked Time
3:30-9:00 pm
Is Your DJ or Band Also Your Emcee
Yes
If You Are Having a Band, How Many Players are There Including the Sound Engineer
N/A
DJ/BAND NOTES:
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FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Yes
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
N/A
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
N/A
How Do You Want to Be Announced
Are You Changing Clothes
No
Is There a Special Exit
Maybe - showed her fiber optic wands
Misc Flow/Introductions Notes
- Introductions
- First Dance
- Welcome Speech
- Blessing over Food
- Dinner (plated)
- Toasts toward the end of dinner
- Cake Cutting
- Dancing
- Special Exit
- Last Dance
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ENTERTAINMENT
BRIDAL PREP
Where Will You Be Getting Ready
Where is The Groom Getting Ready
HAIRSTYLIST INFORMATION
Hairstylist Name
Gary has a hair stylist - she has a trial set up
Hairstylist's Cell Phone Number
Arrival Time and End Time
Number of Girls Getting Their Hair Done
How Many Stylists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Christina Somensky (maybe) has trial 6/30
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
How Many Makeup Artists
BRIDAL PREP NOTES:
Set up a trial for 6/30 @ 11 am
Preparation Place:
~~
Hair Stylist:
- Start and End Time:
- # Girls + Bride
Makeup Artist
- Start and End Time:
- # Girls +Bride
DRESS SHOP
Lilly's, Halethorpe
(410) 553-9336
lilysbridal.net
TUX SHOP
INVITATIONS
Etsy Suite
Using Joy's website
Sending 7/1-7/8 with an RSVP date of 9/8
RSVP's online
FAVORS
Bride & Groom boxes with candy
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
50 bride boxes / 50 groom boxes - at each place setting
FAVOR NOTES:
RENTALS
PHOTO BOOTH
The Pros
Arrival Time
Booked Time
6:00-9:00 p0m
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
Send her my information
VIDEOGRAPHER
None
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
She's looking at the Hilton Garden Inn
TRANSPORTATION
Alpha Sedan & Limo
410-841-4484
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Hilton Garden Inn
Distance and Time Between Each Stop
1:30-5:00 pm
TRANSPORTATION NOTES:
Limo Bus