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EVENT DETAILS

Keirstin

James

Saturday, June 22, 2024

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NOTES

Pinterest Inspiration Board: https://pin.it/4kz2M6m

 

COLORS:

White, Dusty Pink, Terracotta, Taupe

Bridesmaids dressed are different colors

 

Rain Plan - under the tent and maybe another tent for cocktail hour

 

They don't want the Champagne Diva

They want to provide a cooler of beer for the guests arrival

 

Flow:

  • Keirsten is getting ready in the pool house - Johnny will be on property and will get ready in the house
  • Photos for First Look
  • Guests are dropped off - cooler of beer
  • Guests will be seated for the ceremony
  • James and groomsmen will enter the ceremony from the tent
  • Parents and bridal party will enter the ceremony from the horse stable
  • Cocktail hour at the pool - bridal party has photos - joins the cocktail hour
  • Guests get seated in the tent
  • Introductions
  • First Dance
  • Welcome Speech by Bill, FOB
  • Buffet opens
  • Maid of Honor and Best Man toasts toward the end of dinner
  • Parent Dances
  • Champagne Poured by bride & groom
  • Dancing/Party Time
  • Late Night Snacks
  • Last Dance
  • Special Exit ??
  • After Party at the Pool

RAIN PLAN - everything under the tent

they could add the canopy and the turf walkway between tent and bar

provide umbrellas for rest room

 

VENDOR LIST

WEDDING PLANNER

Your Day Your Way, Charlene Gallagher

Charwedplanner@gmail.com

410-925-1086

5/23/23-Met with Keirstin, James, Terri, Bill and Addi at Zeffert & Gold.

  • 5/25/23 - Sent them EM with tasting dates
  • Gave Terri tent proposal, extimate pricing for restrooms, and an estimate for tables & chair rentals.
  • We need to book the tent to lock in the date
  • Gave Terri copies of Loane Bros. quote
  • Gave Terri copy of restroom contract pricing from Claire's wedding

PHOTOGRAPHER

Holly Croft Photography

hollycroftphotography@gmail.com

(443) 604-4665

​

Arrival Time

2:00

Where:

Kunzler Residence - Pool House

Booked Time:

2:00-10:00 pm

Is There a First Look

Yes

Where Will It Be

TBD

Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included

B&G / Bridal Party / Parents

Sunset Time

8:37 pm

Dietary Restrictions

​

Is There a Second Shooter

​

PHOTOGRAPHER NOTES:

Holly Croft - Photographer

~~

·Engagement shoot is 6/17/23

Lavendar fields @ 7:30pm

 

OFFICIANT

Community Christian Church (CCC)

info@communitycc.net

(410) 933-8330

Information Here

Arrival Time

Information Here

OFFICIANT NOTES:

 

CEREMONY VENUE

Kunzler Residence (Far Pasture)

kimkunzler@yahoo.com

410-925-2342

Time of Ceremony

5:00-5:30 pm

Venue

Kunzler Residence (Meadow)

Rehearsal Date & Time

6/21/24 5:00-5:30 pm

Rehearsal Location

Kunzler Residence / Meadow ; 6:00 Liberatore's

Wedding County

Baltimore

Will You Have Programs

No but might have fans

If Yes, Will They Be Placed on Seats or in a Basket

N/A

Do You Have Readers

Yes

If Yes, How Many

2

Will You Have Aisle Markers

No

If Yes, Are You Providing or is The Florist

N/A

How Many Rows Are Being Reserved

1st 2 rows / each side / Bridal party will be seated

Is There a Unity Candle, Wine Box, Hand Fasting, Etc.

No

Will There Be An Aisle Runner or Petals

No

If Yes, Will It Be Placed Ahead of Time

N/A

Who Is Providing

N/A

What Signage Do You Have for the Ceremony

Welcome / Guest Book / Sig Cocktail / Seating Chart / Cards & Gifts / Table Numbers

What Flowers Do You Have For The Ceremony

See floral worksheet

Are You Providing an Arch

No - ground cover

If Yes, Who Will Set It Up

N/A

Who Will Decorate It

Thistle & Twig is doing a ground cover rather than an arch

Do You Have Separate Ceremony Musicians

No

What Is The Rain Plan

Under the tent

CEREMONY NOTES:

 

 

 

RECEPTION VENUE

Kunzler Residence (Tent in lower pasture)

kimkunzler@yahoo.com

410-925-2342

Venue Location

Kunxler Residence

What Time are Vendors Allowed In

Anytime

RECEPTION NOTES:

Kim & Chris Kunzler

*ADULT ONLY

120 Guests

 

· What time are vendors allowed in: anytime

Cocktail Hour:

· Cocktail Hour Start & End Time: 5:30-6:30

· Cocktail Hour location: The Pool area

· Musicians: DJ

o Champagne Diva (Kim is arranging)

o Booked Time:

 

· Décor/Signs: WELCOME SIGN, SEATING CHART

Reception

· Start Time/End time: 6:30-10:00 pm

· Signage: SEATING CHART, GUESTS BOOK, GIFTS, ETC.

· Guest Book: Polaroids with book

· Place Card/Seating Chart: SEATING CHART

· Table numbers/holders: BRIDE PROVIDING

· Card Box Holder: BRIDE PROVIDING

· Memorial Table: YES, SHE'LL SEND ME PHOTOS

· Yard Games: corn hole

· Other Decor: FLOWER FOR BAR

· Designated cars/persons to take gifts & personal items at end of night? TAKE EVERYTHING TO THE COTTAGE

 

Sweetheart Table

· Toasting Glasses: Using caterer's

· Décor for Sweetheart Table: REPURPOSED FROM CEREMONY

COCKTAIL HOUR

Time of Cocktail Hour

5:30-6:30 pm

Location

By the Pool

Are There Separate Musicians

No

What Is The Decor of The Cocktail Hour

See floral worksheet

Is There Signage For The Cocktail Hour

Seating Chart / Signature Drinks

COCKTAIL HOUR NOTES:

RECEPTION

What Is The Time of The Reception

6:30-10:00 pm

What Signage Do You Have For The Reception

Welcome Sign / Sig Drinks / Card & Gift / Guest Book

Will You Provide a Guest Book

Yes

What Type

Polaroids with a book

Will You Have Place Cards Or a Seating Chart

Yes

Will You Provide the Table Numbers

Yes

Will You Provide a Gift Box For The Gift Table

Yes

Will You Provide Bathroom Baskets

Yes

Will You Have a Memorial Table

No

If Yes, What Type (Photos, Candles, Flowers, Etc.)

N/A

Will There Be Yard Games

Corn Hole / will already be set up

If So, What Yard Games Need to Be Set Up

N/A - they will have it set up

What Decor Other Than Flowers Will You Have at The Reception

None - Florist is providing all decor

Who Will Be the Person(s) To Take Everything At The End of The Night

We will take everything to the Pool House

Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)

No

SWEETHEART OR HEAD TABLE

Are You Having a Sweetheart or Head Table

Yes

If Yes, What Is The Decor For This Table

Same as other guest tables

Will You Provide Your Toasting Glasses

Yes / Tiffany

CATERER

Zeffert & Gold

AKachur@zeffertandgold.com

443-686-2388

Adelaide Kachur

Arrival Time

2:00 pm

Booked Time

2:00-10:00 pm

What Is Your Guest Count

117

How Many Are Kid's Meals

10

Vendor Count

(3) Coordinators (1) Photographer (1) DJ = 5

Vendor Dietary Restrictions

​

Are You Providing Your Own Liquor

No

If Yes, Where Are You Purchasing It From

N/A

Will It Be Delivered or Brought By Someone

N/A

What Time Will It Be Delivered

N/A

Will They Pick Up Unopened Bottles

N/A

If No, Who Is Taking The Liquor at The End of The Night

N/A

Are You Having Signature Drinks

Yes / Orange Crush / Watermelon Margarita

If Yes, What Are The Names of The Drinks

See signs

Will You Have Signs Showing Names and Ingredients

Yes

CATERER NOTES:

Met with Zeffert & Gold (Addi) on 5/23/23.

6/28 @ 3:30 - Tasting at Z&G

menu selections due by 6/20

120 guests invited

 

*No glass by pool

*Glass for tent

*Welcome Drinks

*Signature drink @ cocktail hour

 

BAKER

No Cake / Z&G providing donuts / Champagne tower

​

​

​

Arrival Time

N/A

Is It a Tiered Cake or a Small Cake

N/A

If It Is a Tiered Cake, How Many Tiers Is It

N/A

Do You Want to Save The Top

N/A

If It's a Small Cake, Do You Want to Save The Rest of It

N/A

If Not, Do You Want It Served To The Parent Tables

N/A

Are You Having Desserts

Donuts by Zeffert & Gold

If Yes, Are They Coming From The Baker

No

What Kind

Donuts

Do You Have Any Rentals Such as Stands, Trays, Etc.

None

Are You Providing Your Own Knife & Cake Server

N/A

Are You Providing a Cake Topper

N/A

If Yes, Will It Be Taken to The Baker

N/A

BAKER NOTES:

*NO CAKE - CHAMPAGNE TOWER

· Arrival Time:

· Cake (tiered or small): N/A she wants a champagne tower - no cake

· Desserts: Donuts from Z&G - DONUTS

· Cake Knife/Server: N/A

· Cake Topper: N/A

FLORIST

Thistle & Twig

thistleandtwigfloraldesign@gmail.com

​

Dawn Wisniewsk

Arrival Time at Ceremony Site

1;30-2:00

Arrival Time at Venue Site

Same

Are They Coming Back at The End of The Wedding

No

Are There Rentals to Return to The Florist

Yes, 18 votives / candles for centerpieces

Are You Giving Your Centerpieces Away to Guests

​

Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist

Yes

Are There Any Other Decorations Besides Flowers

​

Cocktail Hour Flower Details

votives & candles - rentals

Reception Flower Details

FLORIST MISC. NOTES

Color: Neutral, Taupe, Light Pink, Lt. Terracotta, Dessert Rose

Flowers: White Orchids, Eurtheryum ??, /Greenery is not main theme

~~

SEE WORKSHEET

 

3 Bouts for Step-Dad and her Father, James' dad

3 wrist corsages (2 moms / 1 grandmother)

1 bouquet; medium size

 

Ceremony: Arch, florals from ground as option; 10-20 rows

Reception: Sweetheart table (repurpose ceremony piece with votives/bouquet), mix of rounds & long, 8 rounds / 4 longs, candlelight for longs / traditional for rounds

Cocktail tables: bud vases,

Fabric seating chart - Keirstin is making, piece of greenery for top

No cake

 

 

 

 

 

· Arrival Time at ceremony site:

· Arrival Time at Venue:

· Coming back at end of wedding:

· Rentals to be returned to florist:

· Giving centerpieces away (how):

· Personal Flowers:

· Cocktail Hour Flowers:

· Reception Centerpieces:

· Other Florals:

DJ/BAND

Baltimore's Event Solutions

seth@baltimoresevetsolutions.com443-703-8064

​

DJ Seth "Smitty"

Arrival Time

3:00 pm

Booked Time

5:00-10:00 pm

Is Your DJ or Band Also Your Emcee

Yes

If You Are Having a Band, How Many Players are There Including the Sound Engineer

N/A

DJ/BAND NOTES:

 

FLOW INTRODUCTIONS

Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated

Seated

Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables

No

Are Parents Being Introduced or Are They Being Acknowledged From Their Tables

Yes

How Do You Want to Be Announced

​

Are You Changing Clothes

No

Is There a Special Exit

Yes Sparklers

Misc Flow/Introductions Notes

ENTERTAINMENT

​

​

​

*They want the same person, Joanne, who did Claire's ceremony music

BRIDAL PREP

Swept LLC & Makeup by Ashley Ryan

​

​

Where Will You Be Getting Ready

Kunzler Residence / Pool House

Where is The Groom Getting Ready

11118 Reynolds Rd., Kingsville, MD 21087

HAIRSTYLIST INFORMATION

Hairstylist Name

​

Hairstylist's Cell Phone Number

​

Arrival Time and End Time

​

Number of Girls Getting Their Hair Done

​

How Many Stylists

2

MAKEUP ARTIST INFORMATION

Makeup Artist Name

​

Makeup Artist Cell Phone Number

​

Number of Girls Getting Their Makeup Done

​

How Many Makeup Artists

2

BRIDAL PREP NOTES:

 

DRESS SHOP

Betsy Robinson

​

​

Gown is purchased!

alteration appts booked

TUX SHOP

Generation Tux

​

​

*James is wearing a blue tux - desert coral ties

received sample tux, fits well.

INVITATIONS

​

​

​

FAVORS

​

​

​

Are You Providing Favors

Yes

If Yes, Type of Favors

Pins & Matchbooks

Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table

Basket on gift table

FAVOR NOTES:

 

RENTALS

Loane Brothers

​

​

*Sent Loane Brothers an email for a quote

 

40x80 white century pole tent

White pleated ceiling liner

2 chandeliers on dimmer

White fabric drapes on perimeter poles

White backlights between tent & liner w/LED Cafe perimeter lights

20x20 Barnwood Dance Floor with subfloor

 

 

PHOTO BOOTH

No

​

​

​

Arrival Time

​

Booked Time

​

Are They Providing the Props

​

Have You Chosen Your Template

​

Are They Providing a Backdrop or Are You Providing

​

Are You Providing a Scrapbook with Pens

​

PHOTO BOOTH NOTES:

Decided no Photo Booth just Polaroid set up

VIDEOGRAPHER

None

​

​

​

Arrival Time

​

Where

​

Booked Time

​

Is There a First Look

​

Where Will It Be

​

Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included

​

Sunset Time

​

Dietary Restrictions

​

VIDEOGRAPHER NOTES

 

TRANSPORTATION

ZBest

bill@zbestworldwide.com

410-768-1148

Bill

How Many Shuttles

​

Booked Time for Each

​

How Many Locations for Pick Up

​

Names of the Hotels that They Are Staying At

See transportation schedule

 

Hilton Garden Inn & Hampton Inn

Campbell Blvd., White Marsh

Distance and Time Between Each Stop

TRANSPORTATION NOTES:

Kim arranged

Start Time: 5:00

End Time: 7:00 pm

Carbone Entertainment

​

karen@carboneentertainment.com

301-572-7717

Champagne Diva

Start Time: 500 / End Time: 7:00 pm

RESTROOMS

United Rentals

kmarkowski@ur.com>

410-403-2800

7/18/23-Called United Rentals. Recd. Quote. Terri needs to call them with a credit card number. Nothing gets charged until the restrooms are returned. They need the credit card number on file in order to reserve the trailer. The contact person is still Kim.

 

Make sure Kim and Chris have a garden hose that can be hooked up for water and a power outlet. If not, we have to add that to the quote.

 

Rental Quote 222225031 $2108 (recd. a $50 discount)

 

Delivery: 6/21/24 by 5 pm

Pick up: 6/24/24 by 5 pm

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