EVENT DETAILS
Ilana
Aron
Saturday, June 8, 2024
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NOTES
DRAFT TIMELINE
2:30 – Groom gets dressed
2:45 – Hair and Makeup for everyone must be finished
2:45 - Bride departs for the Dyehouse
3:00 - Groom departs for the Dyehouse
3:00 - Both sets of parents arrive
3:00 - Arch arrives
3:00-3:30 - Wicked Willow arrives
3:05 - Bride arrives at the Dyehouse
3:15 – Bride gets dressed – photos by her Aunt
3:20 - Groom arrives at the Dyehouse
3:30-3:45 – First Look with B&G only
4:00-4:15 - Photos with Parents
4:20 – Bride & Groom back inside to hide from guests
4:30 – Guests begin to arrive / Prelude
5:00-5:30 – Ceremony
5:30-6:30 – Cocktail Hour
5:30-5:40 – Couples photos (10 min
5:45-6:25 – Couple joins Cocktail Hour
6:25 – Guest are invited to gather in the dance room
Coordinator will hold back Bride, Groom, and Parents
6:30-10:00 – Reception
6:40 – Introductions
Grandmother of the Bride (she’ll be acknowledged from her table or she will walk)
Parents of the Bride
Parents of the Groom
Bride & Groom
6:50 – 1st Dance
6:55 – Welcome Speech - Father of the Bride
7:00 - Guests are asked to gather around the dance floor
7:10-8:10 – Dinner - Plated
8:00 – Toasts, Bride's sister and Aron has to let us know
8:10 – Cake Cutting
8:15 – Hora Dance
8:45-10:55 – Dancing
11:00 – Reception Ends
11:00-12:00 – Cleanup for Vendors
VENDOR LIST
PHOTOGRAPHER
No Photography-her Aunt Cally King
330-262-9390
Cally King
Arrival Time
2:00 pm
Where:
Dye House
Booked Time:
Is There a First Look
Yes (10-15 minutes to themselves) at Dyehouse
Where Will It Be
Washington Mill Dyehouse (Courtyard)
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Just them
Sunset Time
None
Dietary Restrictions
Is There a Second Shooter
PHOTOGRAPHER NOTES:
OFFICIANT
Adam Hodes (her brother-in-law)
603-714-0393
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
Bride's brother-in-law
ceremony will be brief, 15-20 minutes under wedding arch in the courtyard
Her Aunt will take some photos - 20 min. - join cocktail hour
CEREMONY VENUE
Washington Mill Dyehouse (Courtyard)
410-779-1217
Time of Ceremony
5:00-5:30 - will probably be short; under wedding arch in the courtyard
Venue
Washington Mill Dyehouse (Courtyard)
Rehearsal Date & Time
No rehearsal
Rehearsal Location
Wedding County
Baltimore City
Will You Have Programs
No
If Yes, Will They Be Placed on Seats or in a Basket
N/A
Do You Have Readers
No
If Yes, How Many
N/A
Will You Have Aisle Markers
Reserved Signs
If Yes, Are You Providing or is The Florist
How Many Rows Are Being Reserved
1 Grandparent (L), Parents, Lauren, Joey, Isaac, Fiona & her mom (Bride's side) (There will be 5 chairs in each row
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
Glass breaking; Kiddish Cup, Wine (Officiant may pour it) *Need table
Will There Be An Aisle Runner or Petals
No
If Yes, Will It Be Placed Ahead of Time
N/A
Who Is Providing
N/A
What Signage Do You Have for the Ceremony
None
What Flowers Do You Have For The Ceremony
Flowers on Chuppah; we need to drape the material over the chuppah
Are You Providing an Arch
3:00 pm the DMV Wedding Arch will arrive, white birch; pick it up at 7:30 pm (suggest that he stay and take it at 5:30)
If Yes, Who Will Set It Up
Arch people are setting it up & attach the veil material ; florist is decorating; arch people are breaking it down
Who Will Decorate It
Florist
Do You Have Separate Ceremony Musicians
Recording / Band will
What Is The Rain Plan
Move inside
CEREMONY NOTES:
Plan B - move inside - decision needs to be made by 3:00 pm
- Parents will switch sides when sitting down
- Bride on right / groom is on the left
- Bride & Groom are being escorted by parents
- 1 flower girls & 2 ring bearer (ages 3 & 5)
Officiant
Flower Girl (they'll sit)
Ring Bearers (they'll sit)
Aron & Parents
Bride & Parents
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RECEPTION VENUE
Washington Mill Dyehouse - Shay, Event Mgr
410-779-1217
Venue Location
Washington Mill Dyehouse
What Time are Vendors Allowed In
2:00 pm
RECEPTION NOTES:
Colors Dusty Blue & Coral
200 Cross Back Wooden Chairs rented from Himmelrich Associates
- Salads will be pre-set
- 3 hours ahead of time
- Plated Dinner
- Butlered Hors'Duerves
COCKTAIL HOUR
Time of Cocktail Hour
5:30-6:30 pm
Location
Smaller Room / Patio
Are There Separate Musicians
No
What Is The Decor of The Cocktail Hour
Florist
Is There Signage For The Cocktail Hour
Place cards in outer area in front of where cocktail hour area is; venue provides easels
COCKTAIL HOUR NOTES:
- Kid's table for cocktail hour - bride is providing all the food & disposable bowls.
- Caterer will provide table, linen, and tongs for fruit
RECEPTION
What Is The Time of The Reception
6:30-11:00 pm
What Signage Do You Have For The Reception
Photo Booth - Lobby area outside of the cocktail hour
Will You Provide a Guest Book
Yes
What Type
Book with pens
Will You Have Place Cards Or a Seating Chart
Place Cards
Will You Provide the Table Numbers
Caterer
Will You Provide a Gift Box For The Gift Table
Yes
Will You Provide Bathroom Baskets
Yes - we will open some of the items
Will You Have a Memorial Table
No, series of photos of Aron & Ilana through the years Posterboard (Easels from venue)
If Yes, What Type (Photos, Candles, Flowers, Etc.)
N/A
Will There Be Yard Games
No
If So, What Yard Games Need to Be Set Up
N/A
What Decor Other Than Flowers Will You Have at The Reception
No other Decor; repurpose flowers from arch to sweetheart table/top or floor
Who Will Be the Person(s) To Take Everything At The End of The Night
Ilana's parents; everything
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
No
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Yes
If Yes, What Is The Decor For This Table
Bouquet, Flowers from arch
Will You Provide Your Toasting Glasses
Use the caterer's
CATERER
Linwoods
Arrival Time
2:30 pm
Booked Time
2:30-11:00 pm
What Is Your Guest Count
100 (8-10 guests per table)
How Many Are Kid's Meals
11
Vendor Count
100-110
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
No
If Yes, Where Are You Purchasing It From
N/A
Will It Be Delivered or Brought By Someone
N/A
What Time Will It Be Delivered
N/A
Will They Pick Up Unopened Bottles
M
If No, Who Is Taking The Liquor at The End of The Night
N/A
Are You Having Signature Drinks
No
If Yes, What Are The Names of The Drinks
N/A
Will You Have Signs Showing Names and Ingredients
N/A
CATERER NOTES:
Sherry
- RSVP date is 5/1/24
- Salads pre-set
- Plated Dinner
- Snack Table for children
- Suggested bags for children under 8
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BAKER
Linwoods
Arrival Time
Is It a Tiered Cake or a Small Cake
Tiered
If It Is a Tiered Cake, How Many Tiers Is It
3 tiers
Do You Want to Save The Top
Yes
If It's a Small Cake, Do You Want to Save The Rest of It
N/A
If Not, Do You Want It Served To The Parent Tables
N/A
Are You Having Desserts
No
If Yes, Are They Coming From The Baker
N/A
What Kind
N/A
Do You Have Any Rentals Such as Stands, Trays, Etc.
Are You Providing Your Own Knife & Cake Server
Use the caterer's
Are You Providing a Cake Topper
No / Florist
If Yes, Will It Be Taken to The Baker
No
BAKER NOTES:
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FLORIST
Wicked Willow Florals
410-925-7990
Randy
Arrival Time at Ceremony Site
3:00-3;30 pm (Arch is not getting there until 3:00)
Arrival Time at Venue Site
Same
Are They Coming Back at The End of The Wedding
No
Are There Rentals to Return to The Florist
No
Are You Giving Your Centerpieces Away to Guests
To closest BD
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Yes, Bride's Bouquet & Floral Crown
Are There Any Other Decorations Besides Flowers
No
Cocktail Hour Flower Details
Place Card Table
- Upright coordinating Accent Vase Arrangement
Reception Flower Details
FLORIST MISC. NOTES
Personals
- Bride's Bouquet
- Bride's Floral Crown
- Flower Girls basket with loose petals
- Groom's Boutonniere
Ceremony
- Florals for rented arch
Reception
- Guest Tables - Wooden Cube Vase with flowers/greenery
DJ/BAND
Jukeboxx (Eat Cost Entertainment)
804-419-6719
Paula Schrum
Arrival Time
2:00 pm
Booked Time
6:30 - 10:30 pm
Is Your DJ or Band Also Your Emcee
Band is Emcee
If You Are Having a Band, How Many Players are There Including the Sound Engineer
7 piece band
DJ/BAND NOTES:
- Load-in 3 hours before ceremony (2:00 pm)
- Leading out at 10:30 pm
- Guests are invited to gather around the dance floor area
- Introductions (thru front double doors)
- Gather guests to the dance floor rather than have them seated
- Bride's Grandmother, Marion will be introduced from her table
- Bride's Parents, Valerie & Jonathan
- Groom's Parents, Kathryn & Georffrey
- Bride & Groom
- 1st Dance
- Welcome Speech by Father of the Bride
- Guests will be seated
- Dinner
- Toasts, Sister of the Bride and on Aron's side ???
- Cake Cutting
- Hora Dance - use the 2 chairs in bridal suite
- Dancing
- No Last Dance or Special Exit
- End of Wedding
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FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
How Do You Want to Be Announced
Are You Changing Clothes
No
Is There a Special Exit
No
Misc Flow/Introductions Notes
Grand mother - from table or walk ??
Introducing Parents
Bride & Groom
ENTERTAINMENT
Jukeboxx band
6:30-10:30
BRIDAL PREP
n/a
Where Will You Be Getting Ready
Dyehouse or her house (put gown on at Dyehouse)
Where is The Groom Getting Ready
HAIRSTYLIST INFORMATION
Hairstylist Name
Flower Girl's mother
Hairstylist's Cell Phone Number
Arrival Time and End Time
Number of Girls Getting Their Hair Done
Bride
How Many Stylists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Christian
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
How Many Makeup Artists
BRIDAL PREP NOTES:
DRESS SHOP
Gambardella's
TUX SHOP
n/a
INVITATIONS
Done
RSVP date 5/1/24
FAVORS
n/a
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
FAVOR NOTES:
RENTALS
Baltimore's PremierEvent Solutions & Himmelrich Associates
Cafe Lights
Up Lights
Curtain Doorway Dividers
- 5:00-11:00 pm
- Bistro Lighting
- room uplighting
- curtains between dining area and dance floor
- lighting to be removed at breakdown
Hillrich Associates
*these are coming from the Dye House
- 200 Cross Back Wooden Chairs
PHOTO BOOTH
Bmore Photos Photo Booth
443)762-4393
Gerald Nelson
Arrival Time
Booked Time
Are They Providing the Props
Yes
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
Attendant - 8:00-10:00 pm
VIDEOGRAPHER
n/a
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
- Sheraton @ Crosskeys
- Delta @ Crosskeys
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TRANSPORTATION
n/a
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Distance and Time Between Each Stop
TRANSPORTATION NOTES:
ARCH
DMV Wedding Arch
They will assemble the arch 3:00pm in th courtyard.
Lace cloth needs to be draped over the arch by us
flowers will be attached to the corners of the arch by florist
Arch will be removed by vendor at 7;30 pm during dinner
Guest Room
Sheraton North, Crosskeys
Delta Marriott, (Crosskeys) 5100 FALLS RD, BALTIMORE, MD 21210, USA
(410) 532-6900