EVENT DETAILS
Sarah
Tony
Saturday, July 5, 2025
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NOTES
Onsite Coordinator: Tia Sturgis
Assistant: Sarah Groncki
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Draft Timeline
8:00 - Bride & Bridal Party arrive at Water's Edge for Hair and Makeup
8:00-1:30 Hair and Makeup
11:30 - Photographer arrives
1:30 - Hair and Makeup needs to be finished / refreshments / break
12:00 - Groom and Groomsmen arrive and go to Groom's Room
1:00 - Groom and Groomsmen get dressed
1:00-1:35- Photos with Groom and Groomsmen
1:45 - Bridesmaids get dressed / Photos
2:00 - Bride gets into her dress / Photos
2:00-2:30 - Photos with Bride & Bridesmaids
3:00 - DJ Korey with a K arrives (brings his own table and set up)
2:30-4:00 - First Look and photos with bridal party and family and extended family
3:15 - Extended Family
4:00 - Videographer arrives
4:15 - Bridal Party back to the bridal suite / Bride & Groom and Parents go to the room where the Ketubah will be signed
4:30-4:45 - Bride & Groom sign the Ketubah in the Wine Room / private ceremony- B&G & Parents (moved this a bit earlier - if you get it signed and your private ceremony done earlier, you can both relax until Tia comes to get you)
4:30 - Guests arrive
4;55 - Tia will place Ketubah on easel at the front near ceremony (earlier if possible to display as guests entrer - as soon as they sign it)
5:00-5:30 - Ceremony
5:30-6:30 - Cocktail Hour
6:30 - Photo Booth Opens
6:30-10:30 - Reception
6:30 - Invite guests inside for Reception (allow 10 min)
6:40 - Introductions
-Mother of Bride & husband
- Father of Bride & wife
- Parent of Groom
- Bridesmaids & Groomsmen as group
- Bride & Groom
6:50 - First Dance
6:55 - Welcome Speech - Jack (FOB)
7:00 - Blessing over food or Hallah (Motzi-Kiddish) - David, Jack & Levi
7:10-8:10 - Dinner (salads are pre-set)
7:55 - Toasts toward the end of dinner - Maid of Honor and Best Man (drink of choice)
Hallah Bread, Unity Candle, 2 tall skinny candles, grape juice (1 cup for her Dad)
8:05 - Parent Dances / Children's Dances (add 5 min)
8;20-8:35 Sunset Photos / Golden Hour
8:15 - Cake Cutting
8:40 - Hora - Open Dance Floor
8:50-10:20 - Dancing
9:30 - Photographer & videographer depart
10:20-10:25 - Guests are asked to leave so bride & groom can have a private last dane
10:325- Private Dance
10:30 - Wedding over
10:30-11:30 - Vendors pack up and clean up *ask if they have a cart
VENDOR LIST
PHOTOGRAPHER
LT photography
(410) 802-0811
Lexi Thompson
Arrival Time
10:30
Where:
Waters edge events center / 10:00 arrival
Booked Time:
12:30-8:30 (she might have them earlier)
Is There a First Look
Yes
Where Will It Be
Outside by top of pier and chuppah
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Not sure
Sunset Time
8:36 pm
Dietary Restrictions
None
Is There a Second Shooter
Yes videographer with Lexi
PHOTOGRAPHER NOTES:
OFFICIANT
Helene parsons
+1 (561) 945-8730
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
Officiant in Florida
She's not licensed in MD
Bride's brother is - he's signing
CEREMONY VENUE
Water's Edge - Waterfront
410.297.9467. Ext. 102
Time of Ceremony
5:00-5:30 pm
Venue
Water's Edge Event Center
Rehearsal Date & Time
7/3 @ 5 @ Liberatores, Bel Air @ 5:30 pm (2nd level)
Rehearsal Location
Liberatores, Bel Air
Wedding County
Harford Co.
Will You Have Programs
No /Kiddish Cup and Motzi - Bride is bring the cup - venue is providing grape juice
If Yes, Will They Be Placed on Seats or in a Basket
N/A
Do You Have Readers
No
If Yes, How Many
N/A
Will You Have Aisle Markers
Just one rose and one sunflower bunch every other aisle
If Yes, Are You Providing or is The Florist
Florist
How Many Rows Are Being Reserved
1 on both sides - 2 reserved signs
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
No
Will There Be An Aisle Runner or Petals
Petals from flower girl
If Yes, Will It Be Placed Ahead of Time
No
Who Is Providing
Flower girl
What Signage Do You Have for the Ceremony
Ketubah - 4:45 pm sign in a separate room and then display on easel at the ceremony
What Flowers Do You Have For The Ceremony
Personal fresh flowers / bouts
Are You Providing an Arch
Yes - Chuppah - Charm City Chuppah (no decorations) 4-6:30 (rental time) 3:00 arrival 410-299-7520
If Yes, Who Will Set It Up
n/a
Who Will Decorate It
n/a
Do You Have Separate Ceremony Musicians
No
What Is The Rain Plan
Inside. 1/2 of the ballroom
CEREMONY NOTES:
- Bubbles for after ceremony - place on each chair
- Bubble Machine -when they kiss
- Rehearsal is on 7/3 or another day
- 5:00-5:30 pm
- Ketubah signing
- Ketubah display at Ceremony site
RECEPTION VENUE
Water's Edge (Ballroom)
410.297.9467. Ext. 102
Venue Location
Waters edge events center
What Time are Vendors Allowed In
2 pm
RECEPTION NOTES:
- Decor clarificatipm
- Cocktail tables - (3) 4" cylinder with rose floating candle on each table
- Cocktail table - (2) 8"" cylinder with sunflower floating candle
- Accent tables
- 1 floating rose or sunflower in a small holder with 4 votive saround
- The Rose candle will be surrounded by the white votives
- The Sunflowr candle will be surrounded by the red votives
- 7/4 - Dwayne will open WEEC for Decor items to be dropped off
- 18 guest tables
- Venue providing white chair covers
- Cocktail Hour: 5:30-6:30 pm
- Reception - 5:30-10:30 pm
- Favors - basket crates
- Sign / easels
- 4 floating candles on each table - amidst flowers
- 2 Guest books
- 3 Jars for advice on date nights
- Memory Jar - Memorial in front of waterfall in foyer
- Bathroom baskets
- 2 baskets of glo-sticks
- Table #s
- Seating Chart
- Dessert signs for 40 cupcakes
- Card Box
- Water's Edge is putting cair covers on
COCKTAIL HOUR
Time of Cocktail Hour
5:30-6:30 pm
Location
Water's Edge Event Center (patio) Bar & foyer
Are There Separate Musicians
DJ
What Is The Decor of The Cocktail Hour
Is There Signage For The Cocktail Hour
Seating Chart Mirror
COCKTAIL HOUR NOTES:
- 4 cocktail tables in the lobby
RECEPTION
What Is The Time of The Reception
6:30-10:30 pm
What Signage Do You Have For The Reception
Welcome to our wedding. Love is sweet take a treat for cupcake table. Please chose one for favors (5). Bathrooms basket signs. Please sign for guest book. Memorial sign for memorial table. Blow up our phones sign for welcome table. Table numbers. Seating chart. Special dates board to lean against wall where guest books are.
Will You Provide a Guest Book
2 - in the Bar outside the ballroom
What Type
3 jars for advice. date nights on stand. Heart shapes and picture, And memories; guest books all on same table
Will You Have Place Cards Or a Seating Chart
Seating Chart - no place cards
Will You Provide the Table Numbers
Yes & Holders
Will You Provide a Gift Box For The Gift Table
Yes
Will You Provide Bathroom Baskets
Yes
Will You Have a Memorial Table
Yes (in front of waterfall in foyer)
If Yes, What Type (Photos, Candles, Flowers, Etc.)
8 photos in frames and 4 tall candles. 2 red and 2 yellow candles
Will There Be Yard Games
No
If So, What Yard Games Need to Be Set Up
N/A
What Decor Other Than Flowers Will You Have at The Reception
2 floating candles pdown er table(1 rose and 1 sunflower).Both height cylinders (floating votive candle on top and 1 with rose underneath inside with red votive candle on top)
Who Will Be the Person(s) To Take Everything At The End of The Night
My van / WE has a cart
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
No
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Sweetheart table
If Yes, What Is The Decor For This Table
Mr & Mrs white wood letters
Will You Provide Your Toasting Glasses
No - using caterer's glasses
CATERER
In-house
Arrival Time
10
Booked Time
10-11:30
What Is Your Guest Count
173 invites / 148 final
How Many Are Kid's Meals
4-5 (ranging 5, 6, 4, 11, 16) 6 kids meals / 4 kids place settings (table games) / 4 bags / tabletop games on same table as bags
Vendor Count
(1) phtographer (1) videographer (1) DJ (2) Coordinators (1) Photo Booth = 6
Vendor Dietary Restrictions
No
Are You Providing Your Own Liquor
No
If Yes, Where Are You Purchasing It From
N/A
Will It Be Delivered or Brought By Someone
N/A
What Time Will It Be Delivered
N/A
Will They Pick Up Unopened Bottles
N/A
If No, Who Is Taking The Liquor at The End of The Night
N/A
Are You Having Signature Drinks
No
If Yes, What Are The Names of The Drinks
N/A
Will You Have Signs Showing Names and Ingredients
No
CATERER NOTES:
BAKER
Grauls
+1 (410) 823-6077
Arrival Time
2-3
Is It a Tiered Cake or a Small Cake
Tiered
If It Is a Tiered Cake, How Many Tiers Is It
4
Do You Want to Save The Top
Yes
If It's a Small Cake, Do You Want to Save The Rest of It
N/A
If Not, Do You Want It Served To The Parent Tables
N/a
Are You Having Desserts
Yes 40 cupcakes and tiered cake/ stand from bride (Graul's) chalkboard signs / cupcakes on a tiered stand
If Yes, Are They Coming From The Baker
Yes
What Kind
40 cupcakes
Do You Have Any Rentals Such as Stands, Trays, Etc.
Bride is providing stand / cake & cupcakes
Are You Providing Your Own Knife & Cake Server
Yes
Are You Providing a Cake Topper
Yes
If Yes, Will It Be Taken to The Baker
No
BAKER NOTES:
- Dessert Table
- Cake Table
FLORIST
La brands florist
(443) 505-3590
Laura posluszny
Arrival Time at Ceremony Site
2
Arrival Time at Venue Site
2
Are They Coming Back at The End of The Wedding
No
Are There Rentals to Return to The Florist
Yes. Mason jars that our bouquets will be transported in. / Bride will return
Are You Giving Your Centerpieces Away to Guests
No - she wants all vases / guests can take the flowers out of the vases if they want them
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Yes
Are There Any Other Decorations Besides Flowers
Floating candles and upside down stemless wine glasses with fake flowers underneath and votive candle on top
Cocktail Hour Flower Details
Reception Flower Details
Centerpie4 floating candles for each table amidst flowers
Vase with flowers gets given away
She wants to keep two (from parent tables)
FLORIST MISC. NOTES
DJ/BAND
Baltimores premier event solution
(410) 303-0749
Korey Dietz
Arrival Time
4
Booked Time
5-10:30
Is Your DJ or Band Also Your Emcee
Yes
If You Are Having a Band, How Many Players are There Including the Sound Engineer
DJ/BAND NOTES:
- The glow sticks will be in two round baskets in front of the dj
- INTRODUCTIONS
- Parents are walking in all together
- Same as Ceremony except Aniyah walks with Julia & Levi
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Na
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
Introduced
How Do You Want to Be Announced
Mr and Mrs Easter
Are You Changing Clothes
No
Is There a Special Exit
No
Misc Flow/Introductions Notes
ENTERTAINMENT
BRIDAL PREP
Where Will You Be Getting Ready
Upstairs bridal suite
Where is The Groom Getting Ready
Main floor grooms room
HAIRSTYLIST INFORMATION
Hairstylist Name
Sarah (from a Salon)
Hairstylist's Cell Phone Number
Arrival Time and End Time
8:00 am for both hair and makeup
Number of Girls Getting Their Hair Done
5 incl. bride
How Many Stylists
1
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Sarah
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
5 incl bride
How Many Makeup Artists
1
BRIDAL PREP NOTES:
DRESS SHOP
Betsy Robinson purchased
Lana’s tailoring
+1 (410) 602-0150
TUX SHOP
K and g
INVITATIONS
Etsy
they're sent; RSVP 4/1 or 5/1
FAVORS
Yes
Are You Providing Favors
Yes
If Yes, Type of Favors
2 crates of decks of cards 1 crate of rose soap. 1 crate of bic lighters (choose one sign)
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
Crates on table
FAVOR NOTES:
RENTALS
No
PHOTO BOOTH
Baltimore’s premier event solution
410-630-4121
Samantha segal
Arrival Time
Booked Time
7:30-10:30
Are They Providing the Props
Yes
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
They are providing back drop
Are You Providing a Scrapbook with Pens
No
PHOTO BOOTH NOTES:
VIDEOGRAPHER
Lt photography
(410) 802-0811
Lexi Thompson assistant
Arrival Time
4:00 pm
Where
Waters edge event center
Booked Time
4:00-9:00 pm *needs to be confirmed
Is There a First Look
Yes
Where Will It Be
Top of pier
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Not sure yet
Sunset Time
8:36 pm
Dietary Restrictions
No
VIDEOGRAPHER NOTES
TRANSPORTATION
No
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Distance and Time Between Each Stop
TRANSPORTATION NOTES: