EVENT DETAILS
Hannah
ryan
Sunday, March 30, 2025
Welcome to your wedding page. Bookmark this page for your reference. From this page, you can view your wedding details. Click the links below to view and update your budget, timeline and to-do list. To collect and share inspiration photos, click on your INSPIRATION page.
NOTES
Â
Lead Coordinator: Tia Sturgis
Assistant: Maddy Cook
Â
Final TIMELINE
11:30 - Arrival of Bride & Bridal Party to Cloisters
11:30 - Girls gets dressed
12:30 - Photographer arrives
12:00 - Videographer arrives
12:00 - Bride gets dressed - Photos
12:00 - Groom and Groomsmen arrive at Cloisters
12:30 - Groom and Groomsmen gets dressed
1:00-2:00 - First Look
1:00-1:15 - Bride & Groom Only
1:15 -1:30 - Bride & Groom with Bridal Party
2:00 - Bride, Groom, Bridal Party upstairs to get lined up for Ceremony
2:30-3:00 - Ceremony
3:00-4:00 - Cocktail Hour
Photos with Parents and extended family
If time, Bride & Groom will join the Cocktail Hour
4:00-7:30 - Reception
4:00 - Guests are invited inside to find their seats
4:10 - Introductions of Bridal Party
Grandparents acknowledged from their tables
Parents are introduced
Bridal Party as a Group
Bride & Groom - Mr. & Mrs. Garbee
4:20 - First Dance
4:25 - Welcome Speech by Dad
4:30- Blessing by Groom's Grandparents
4:35-5:35 - Dinner
5:25 - No toasts
5:30 - Cake Cutting
5:35 - Parent Dances
5:40-5:50 - Speed round of photos (Dj will make announcement for everyone to be seated at their tables)
5:50-7:15 - Dancing/Party Time
7:20 - Invite guests outside / hand out flower petals
7:25 - Private last dance with bride & groom
7:30 -Wedding Ends; Special Exit - flower petals @ Sunset
VENDOR LIST
WEDDING PLANNER
Charlene Gallagher, Your Day Your Way LLC
410-925-1086
Day of Coordinator: Tia Sturgis, 443-366-3774; trhthrive@gmail.com
PHOTOGRAPHER
Jackalope Photography
4434143775
Arrival Time
12:00 - 8:0 pm
Where:
Cloisters
Booked Time:
6 hours; will add 2 more to go to 8 - NEED CONFIRMATION - in process
Is There a First Look
Yes @ 1:00
Where Will It Be
Cloisters
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
B&G, Bridal Party, 1/2 hr Family (time after ceremony to do extended family)
Sunset Time
7:28 pm
Dietary Restrictions
Is There a Second Shooter
Yes
PHOTOGRAPHER NOTES:
OFFICIANT
Sam Chamelin (friend)
717-309-7680
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
Â
CEREMONY VENUE
Cloisters (Outside)
Time of Ceremony
2:30 pm
Venue
The Cloisters (outside Gardens)
Rehearsal Date & Time
3/29/24 @ 2;30 pm
Rehearsal Location
Delta Hotel
Wedding County
Baltimore Co.
Will You Have Programs
No
If Yes, Will They Be Placed on Seats or in a Basket
N/A
Do You Have Readers
Best man will do a reading
If Yes, How Many
1 - maybe 2nd one
Will You Have Aisle Markers
No
If Yes, Are You Providing or is The Florist
No
How Many Rows Are Being Reserved
1st 2 but no signs
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
No
Will There Be An Aisle Runner or Petals
Could be petals - if someone drops petals, he'll drop them
If Yes, Will It Be Placed Ahead of Time
Who Is Providing
What Signage Do You Have for the Ceremony
N/A
What Flowers Do You Have For The Ceremony
Are You Providing an Arch
decorating their arch; flowers will be repurposed for the fireplace mamtles
If Yes, Who Will Set It Up
Cloister's Arch
Who Will Decorate It
Florist
Do You Have Separate Ceremony Musicians
Elegant Fiddles
What Is The Rain Plan
Room with stage
CEREMONY NOTES:
They couold have a friend play the music for the ceremony
RECEPTION VENUE
Cloisters (Inside)
Venue Location
The Cloisters (Inside)
What Time are Vendors Allowed In
11:30 am
RECEPTION NOTES:
Tables set up in every room
- Bride & Groom are eating privately upstairs
- Stage area will be dance floor
- Pink table cloths with soft blue napkins
- Talked about a special exit with a private last dance.
- Showed her the fiber optic wand, and suggested bubbles or ribbon wands.
- champagne flutes - upstairs in the box and the pen
- Hannah's friend is picking up used wine bottles; Tia is to get with her ??
COCKTAIL HOUR
Time of Cocktail Hour
3:00-4:00 pm
Location
Inside/Library
Are There Separate Musicians
No
What Is The Decor of The Cocktail Hour
None
Is There Signage For The Cocktail Hour
Seating Chart-Mirror / Easel
COCKTAIL HOUR NOTES:
- Ordering Charcuterie Board from Wegman's - we need to set it up in the side room where everyone including vendors can snack.,
Â
RECEPTION
What Is The Time of The Reception
4:00-7:30 pm
What Signage Do You Have For The Reception
Welcome Sign - Entrance way (Mirror on easel)
Will You Provide a Guest Book
Book binding Fairy Tale - welcome table
What Type
Book
Will You Have Place Cards Or a Seating Chart
Seating Chart with Easel
Will You Provide the Table Numbers
Yes
Will You Provide a Gift Box For The Gift Table
Yes
Will You Provide Bathroom Baskets
No
Will You Have a Memorial Table
Yes - welcome table
If Yes, What Type (Photos, Candles, Flowers, Etc.)
Will There Be Yard Games
No
If So, What Yard Games Need to Be Set Up
No
What Decor Other Than Flowers Will You Have at The Reception
Greenery for windows; Topiary at entrance on door step; vintage plates in boxes (caterers will use as chargers)
Who Will Be the Person(s) To Take Everything At The End of The Night
Mother of Bride & Cathy Wartman
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
No
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Eating upstairs privately (15-20 min) - they'll circulate when finished
If Yes, What Is The Decor For This Table
None
Will You Provide Your Toasting Glasses
Groom's parents' flutes - leave box for them to write on
CATERER
Atlantic Caterers
410-254-6662 ext 126
Raoul
Arrival Time
11:30 am - confirmed
Booked Time
3:30-8:30 pm (Buffet)
What Is Your Guest Count
130
How Many Are Kid's Meals
No
Vendor Count
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
Yes
If Yes, Where Are You Purchasing It From
Total Wine / Beer & Wine / Champagne - no liquor
Will It Be Delivered or Brought By Someone
Assign someone to bring to venue - 11:30 ish
What Time Will It Be Delivered
11:30 ish
Will They Pick Up Unopened Bottles
No
If No, Who Is Taking The Liquor at The End of The Night
Bride's Mom or her best friend
Are You Having Signature Drinks
Mimosas
If Yes, What Are The Names of The Drinks
N/A
Will You Have Signs Showing Names and Ingredients
No
CATERER NOTES:
Raoul
~~
Capping the guests at 130
Â
BAKER
Yia Yia's
Nicole
Arrival Time
Between Noon-1:00 pm
Is It a Tiered Cake or a Small Cake
2-tiered cake with sheet cake
If It Is a Tiered Cake, How Many Tiers Is It
2
Do You Want to Save The Top
No
If It's a Small Cake, Do You Want to Save The Rest of It
N/A
If Not, Do You Want It Served To The Parent Tables
N/A
Are You Having Desserts
Unending Cake / Sheet Cakes
If Yes, Are They Coming From The Baker
No
What Kind
Extra Sheet cake
Do You Have Any Rentals Such as Stands, Trays, Etc.
No
Are You Providing Your Own Knife & Cake Server
Yes
Are You Providing a Cake Topper
Flowers (cousin will place them)
If Yes, Will It Be Taken to The Baker
N/A
BAKER NOTES:
Â
FLORIST
Emali's Farmhouse Florist & Farmer
4435081376
Arrival Time at Ceremony Site
Arrival Time at Venue Site
12A:00 pm
Are They Coming Back at The End of The Wedding
Are There Rentals to Return to The Florist
Are You Giving Your Centerpieces Away to Guests
Yes; DJ make announcement toward the end, grab a bud vase
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Yes
Are There Any Other Decorations Besides Flowers
Greenery for Windows, Topiary on step outside,
Cocktail Hour Flower Details
Reception Flower Details
FLORIST MISC. NOTES
Bride's father is a horticulturist and is into providing greenery and topiaries
~~
Centerpieces - candlesticks and bud vases
DJ/BAND
DJ Chuck
Classic DJs (Florida)
Arrival Time
Booked Time
Is Your DJ or Band Also Your Emcee
Yes
If You Are Having a Band, How Many Players are There Including the Sound Engineer
N/A
DJ/BAND NOTES:
Her cousin is the DJ. He's based in Florida.
Chuck Johnson
no contract
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Acknowledged from their tables
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
Yes
How Do You Want to Be Announced
Are You Changing Clothes
Is There a Special Exit
Yes - Sunset & Something else
Misc Flow/Introductions Notes
GPs (& parents - acknowlefdge from tables
Dad will be a welcom e speecyh
Grandparents will do blessing for meal (GP of Groom)
Â
Bridesmaids all toghether
Groomsmen all together
or 1 large group
Bride & Groom
ENTERTAINMENT
BRIDAL PREP
Where Will You Be Getting Ready
Where is The Groom Getting Ready
Cloisters Groom's Room
HAIRSTYLIST INFORMATION
Hairstylist Name
Hair Stylist coming to bride's house @ 8 am (2 stylists) bridesmaids
Hairstylist's Cell Phone Number
Arrival Time and End Time
Number of Girls Getting Their Hair Done
How Many Stylists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
DIY - @ home
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
No moms (8 girls); not sure if they're all getting makeup done
How Many Makeup Artists
BRIDAL PREP NOTES:
Hair:
She's going to the salon to get her hair done.
Makeup:
Will be done in the bridal suite at The Cloisters
She'll get dressed at The Cloisters
DRESS SHOP
Her dress is pink!
TUX SHOP
11/25/24-Ryan is getting his suit in January
INVITATIONS
11/25/24-Invitation are sent and she's getting RSVP's back
FAVORS
Jam jars - small tags - you're my jam
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
at each place setting
FAVOR NOTES:
Jam Jar will be put on the vintage plate
If blankets, put in basket under the welcome sign
RENTALS
N/A
PHOTO BOOTH
No
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
DJ may provide Photo booth.
Told her we have a mirror photo booth
VIDEOGRAPHER
Editing Life
410-459-1273
Matt Buerhaus
Arrival Time
12:00 pm
Where
Cloisters
Booked Time
12:00-8:00 pm
Is There a First Look
Yes `1-2 pm
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
7:30 pm
Dietary Restrictions
VIDEOGRAPHER NOTES
Ryan's family is in charge of transportation, guest hotels, and rehearsal dinner. Suggested The Valley Inn.
TRANSPORTATION
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Distance and Time Between Each Stop
TRANSPORTATION NOTES: