EVENT DETAILS
Katie
Hart
Saturday, September 23, 2023
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NOTES
VENDOR LIST
WEDDING PLANNER
PHOTOGRAPHER
Lyn Leland Photography
443-435-6327
Arrival Time
Where:
Booked Time:
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
Is There a Second Shooter
PHOTOGRAPHER NOTES:
· PHOTOGRAPHER’S NAME: Rebekah Barnes
· ARRIVAL TIME: 2:00-8:00 pm
· WHERE: Spring Hill Manor
· BOOKED TIME: 6 hrs
· IS THERE A FIRST LOOK? No
o WHERE WILL IT BE? N/A
o WILL IT BE JUST THE BRIDE & GROOM OR WILL BRIDAL PARTY & PARENTS BE INCLUDED? N/A
· SUNSET TIME: 7:00 PM
· DIETARY RESTRICTIONS:
· DO THEY HAVE AN ASSISTANT? No
o HOW MANY? N/A
OFFICIANT
Kevin O'Brien
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
Hart's Best Friend
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· CELL NUMBER:
· ARRIVAL TIME:
· EMAIL ADDRESS:
CEREMONY VENUE
Springhill Manor (Garden area)
410-658-3815
Time of Ceremony
Venue
Rehearsal Date & Time
Rehearsal Location
Wedding County
Will You Have Programs
If Yes, Will They Be Placed on Seats or in a Basket
Do You Have Readers
If Yes, How Many
Will You Have Aisle Markers
If Yes, Are You Providing or is The Florist
How Many Rows Are Being Reserved
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
Will There Be An Aisle Runner or Petals
If Yes, Will It Be Placed Ahead of Time
Who Is Providing
What Signage Do You Have for the Ceremony
What Flowers Do You Have For The Ceremony
Are You Providing an Arch
If Yes, Who Will Set It Up
Who Will Decorate It
Do You Have Separate Ceremony Musicians
What Is The Rain Plan
CEREMONY NOTES:
* Need contract
*We can get in at Noon
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· REHEARSAL DATE & TIME: 9/21/23 @ 4:00 pm
· REHEARSAL LOCATION: Spring Hill Manor
· WEDDING COUNTY: Cecil
· START TIME: 3:00 pm
· ENDING TIME: 3:30 pm
· WILL YOU HAVE PROGRAMS? No
o WILL THEY BE PLACED ON SEATS OR IN A BASKET: N/A
· DO YOU HAVE READERS? No
o HOW MANY?
· WILL YOU HAVE AISLE MARKERS? No
o ARE YOU PROVIDING OR IS THE FLORIST? Bride
o HOW MANY ROWS ARE BEING RESERVED? 1st on each side; leave the first chair on groom's side open for deceased dad
· IS THERE A UNITY CANDLE, WINE BOX, HAND FASTING, ETC? No
· WILL THERE BE AN AISLE RUNNER? No
o WILL IT BE PLACE AHEAD OF TIME? N/A
o WHO IS PROVIDING? N/A
· WHAT SIGNAGE DO YOU HAVE FOR THE CEREMONY? Unplugged Sign
· WHAT FLOWERS DO YOU HAVE FOR THE CEREMONY? None
· ARE YOU PROVIDING AN ARCH? No
o WHO WILL SET IT UP? N/A
o WHO WILL DECORATE IT? N/A
Other:
· ARE THERE RENTAL ITEMS? No
· DO YOU HAVE SEPARATE CEREMONY MUSICIANS? No
o NAME OF CEREMONY MUSICIANS: N/A
o CONTACT PERSON? N/A
o CELL PHONE:
o ARRIVAL TIME: 1:00 pm
o BOOKED TIME: 3:00-8:00 pm
Plan B: inside the barn
~~
Caterers will place waters in a bucket near ceremony entrance
RECEPTION VENUE
Spring Hill Manor
410-658-3815
Venue Location
What Time are Vendors Allowed In
RECEPTION NOTES:
Upstairs:
- 4 rectangular tables on each side with 8 chairs 7 hi-tops scattered ; no assigned seating
- 12-15 chairs scattered around
WHAT TIME ARE VENDORS ALLOWED IN? Noon
· VENDOR COUNT: (4) 2 coordinators (1) photographer (1) DJ
~~
Cocktail Hour:
· START AND END TIME: 3:30-4:30 pm
· LOCATION: Downstairs by pool
· ARE THERE SEPARATE MUSICIANS? No
o ARRIVAL TIME: N/A
o BOOKED TIME: N/A
o NAME OF COCKTAIL HOUR MUSICIANS: N/A
o CONTACT PERSON: N/A
o CELL PHONE: N/A
o EMAIL ADDRESS: N/A
o ARRIVAL TIME: N/A
o BOOKED TIME: N/A
· WHAT IS THE DÉCOR FOR THE COCKTAIL HOUR? None
· IS THERE SIGNAGE FOR THE COCKTAIL HOUR? Bar signs; Mocktails, 2 beers, 2 wines
~~
Reception
· WHAT IS THE STARTING AND ENDING TIME: 4:30-8:00 pm
· WHAT SIGNAGE DO YOU HAVE FOR THE RECEPTION? Bar Sign; Food sign on easel by bar
· WILL YOU PROVIDE A GUEST BOOK? Yes and Advice box on 1st piece of furniture by door
o WHAT TYPE? box with hearts & pens
· WILL YOU HAVE PLACE CARDS OR A SEATING CHART? No assigned seating
· WILL YOU PROVIDE THE TABLE NUMBERS? N/A
· WILL YOU PROVIDE A GIFT BOX FOR THE GIFT TABLE? Yes, put this on small barrell by advice box
· WILL YOU PROVIDE BATHROOM BASKETS? No
· WILL YOU HAVE A MEMORIAL TABLE? No
o WILL THERE BE PICTURES? N/A
o WILL THERE BE A CANDLE? N/A
o WE NEED A PHOTO OF HOW YOU WANT IT SET UP N/A
· WILL THERE BE YARD GAMES? No
o IF SO, WHAT YARD GAMES NEED TO BE SET UP? N/A
· WHAT DÉCOR OTHER THAN FLOWERS WILL YOU HAVE FOR THE RECEPTION? DYI, Burlap Runners for 4 rectangle tables with 1 tall candle holder & 2 accent candles holders in the center with more candle holders placed within in the greenery. The mother has put numbers on the bottom of the holders, so everything that says "2" gets grouped together.
· DESIGNATED CAR: Bride's Mom
o WHO WILL THAT BE?
· IS THERE ANY OTHER ENTERTAINMENT, SUCH AS A CARICATURE ARTIST, LIVE PAINTER, ETC? No
o ARRIVAL TIME: N/A
o BOOKED TIME: N/A
o NAME OF COCKTAIL HOUR MUSICIANS: N/A
o CONTACT PERSON: N/A
o CELL PHONE: N/A
o EMAIL ADDRESS: N/A
o ARRIVAL TIME: N/A
o BOOKED TIME: N/A
Sweetheart or Head Table
· ARE YOU HAVING A SWEETHEART TABLE OR A HEAD TABLE? No assigned seating
· WHAT IS THE DÉCOR FOR THIS TABLE? N/A
· WILL YOU PROVIDE YOUR TOASTING GLASSES? N/A
COCKTAIL HOUR
Time of Cocktail Hour
Location
Are There Separate Musicians
What Is The Decor of The Cocktail Hour
Is There Signage For The Cocktail Hour
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
What Signage Do You Have For The Reception
Will You Provide a Guest Book
What Type
Will You Have Place Cards Or a Seating Chart
Will You Provide the Table Numbers
Will You Provide a Gift Box For The Gift Table
Will You Provide Bathroom Baskets
Will You Have a Memorial Table
If Yes, What Type (Photos, Candles, Flowers, Etc.)
Will There Be Yard Games
If So, What Yard Games Need to Be Set Up
What Decor Other Than Flowers Will You Have at The Reception
Who Will Be the Person(s) To Take Everything At The End of The Night
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
If Yes, What Is The Decor For This Table
Will You Provide Your Toasting Glasses
CATERER
Pantry Catering & Events
(410) 669-1984
Arrival Time
Booked Time
What Is Your Guest Count
How Many Are Kid's Meals
Vendor Count
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
If Yes, Where Are You Purchasing It From
Will It Be Delivered or Brought By Someone
What Time Will It Be Delivered
Will They Pick Up Unopened Bottles
If No, Who Is Taking The Liquor at The End of The Night
Are You Having Signature Drinks
If Yes, What Are The Names of The Drinks
Will You Have Signs Showing Names and Ingredients
CATERER NOTES:
Name: Daniel
Floating continuous supper
~~
· ARRIVAL TIME: 1:00 pm
· BOOKED TIME: *Contract doesn't say
· WHAT IS YOUR GUEST COUNT? 80 or less
o HOW MANY ARE KIDS MEALS?
· VENDOR COUNT: (3) contract shows (2)
· VENDOR DIETARY RESTRICTIONS:
· ARE YOU PROVIDING YOUR LIQUOR? The contract shows non-alcohol; doesn't show wine & beer; also doesn't show ice
o WHERE ARE YOU PURCHASING IT FROM?
o WILL IT BE DELIVERED OR BROUGHT BY SOMEONE?
o WHAT TIME WILL IT BE DELIVERED?
o WILL THEY PICK UP UNOPENED BOTTLES?
o IF NO, WHO IS TAKING THE LIQUOR AT THE END OF THE NIGHT?
· ARE YOU HAVING SIGNATURE DRINKS? Yes
o WHAT ARE THE NAMES OF THE DRINKS?
o WILL YOU HAVE SIGNS SHOWING NAMES AND INGREDIENTS? Yes
ARE THEY PROVIDING LINENS: Yes
~~
- Caterers will place ice in tubs by the bar - bride took pictures to send to them
- Place bottles of water in ice at the entrance of the ceremony
BAKER
Yia Yia's Bakery
(410) 238-CAKE
Arrival Time
Is It a Tiered Cake or a Small Cake
If It Is a Tiered Cake, How Many Tiers Is It
Do You Want to Save The Top
If It's a Small Cake, Do You Want to Save The Rest of It
If Not, Do You Want It Served To The Parent Tables
Are You Having Desserts
If Yes, Are They Coming From The Baker
What Kind
Do You Have Any Rentals Such as Stands, Trays, Etc.
Are You Providing Your Own Knife & Cake Server
Are You Providing a Cake Topper
If Yes, Will It Be Taken to The Baker
BAKER NOTES:
Nicole Besnoska
*Need Contract
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· ARRIVAL TIME:
· IS IT A TIERED CAKE OR A SMALL CAKE?
o IF IT’S A TIERED CAKE, HOW MANY TIERS IS IT?
o DO YOU WANT TO SAVE THE TOP?
o IF IT’S A SMALL CAKE, DO YOU WANT TO SAVE THE REST OF IT?
o IF NOT, DO YOU WANT IT SERVED TO THE PARENT TABLES?
· ARE YOU HAVING DESSERTS? Yes
o ARE THEY COMING FROM THE BAKER?
o FROM KIND?
· ARE YOU PROVIDING YOUR OWN KNIFE & CAKE SERVER?
· ARE YOU PROVIDING A CAKE TOPPER?
o WILL IT BE TAKEN TO THE BAKER?
· DO YOU HAVE ANY RENTALS, SUCH AS STANDS, TRAYS, ETC? No
FLORIST
N/A
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
Are There Rentals to Return to The Florist
Are You Giving Your Centerpieces Away to Guests
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
Reception Flower Details
FLORIST MISC. NOTES
Personal flowers are delivered to her mom's house; they will bring groom's boutonniere
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Centerpieces are greenery with lights, with candle holders. For the center there will be 1 tall and 2 small candles for each side of the center. There will be numbers on the bottom of each candle holder and all those will be grouped on one table>
DJ/BAND
Music Masters Maryland
410-252-2299
Arrival Time
Booked Time
Is Your DJ or Band Also Your Emcee
If You Are Having a Band, How Many Players are There Including the Sound Engineer
DJ/BAND NOTES:
Name: Matthew
~~
· ARRIVAL TIME: 1-1:30 pm
· BOOKED TIME:
· IS YOUR DJ OR BAND ALSO YOUR EMCEE? Yes
· IF YOU’RE HAVING A BAND, HOW MANY PLAYERS ARE THERE INCLUDING THE SOUND ENGINEER? N/A
Flow
Introductions
· WILL PARENTS & BRIDAL PARTY STAND DURING YOUR INTRODUCTIONS OR WILL THEY BE SEATED? No
· ARE GRANDPARENTS BEING INTRODUCED OR ARE THEY BEING ACKNOWLEDGED FROM THEIR TABLES? No
· ARE PARENTS BEING INTRODUCED OR ARE THEY BEING ACKNOWLEDGED FROM THEIR TABLES? No
· HOW DO YOU WANT TO BE ANNOUNCED?
· ARE YOU CHANGING CLOTHES? No
· IS THERE A SPECIAL EXIT? Yes, Bubble Gun
·
Suggested flow:
· Introductions (hold bride & groom outside)
· First Dance: Yes
· Welcome Speech (Who): No
· Blessing of Food (Who): No
· Dinner: Continous Flow
· Toasts toward the end of dinner (Who): No
· Parent Dances: No
· Cake Cutting: Yes
· Bouquet/Garter Toss: No
· Any special dances, such as Hora, Apron Dance: No
· Dancing / Party Time
· Special exit: Private dance with bubble gun exit
· After Party: No
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
How Do You Want to Be Announced
Are You Changing Clothes
Is There a Special Exit
Misc Flow/Introductions Notes
ENTERTAINMENT
None
BRIDAL PREP
Mom & Niece
Where Will You Be Getting Ready
Where is The Groom Getting Ready
HAIRSTYLIST INFORMATION
Hairstylist Name
Hairstylist's Cell Phone Number
Arrival Time and End Time
Number of Girls Getting Their Hair Done
How Many Stylists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
How Many Makeup Artists
BRIDAL PREP NOTES:
· WHERE ARE YOU GETTING READY? 11200 Lynn Dr., Kingsville, MD 21087 (her mom's house)
· WHERE IS THE GROOM GETTING READY?
Hair Stylist
· ARRIVAL TIME & END TIME:
· CELL PHONE NUMBER:
· NUMBER OF GIRLS GETTING THEIR HAIR DONE:
· HOW MANY STYLISTS?
Makeup Artist:
· CELL PHONE NUMBER:
· NUMBER OF GIRLS GETTING THEIR MAKEUP DONE:
DRESS SHOP
TUX SHOP
INVITATIONS
FAVORS
Bottles of Old Bay
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
FAVOR NOTES:
Bottle of Old Bay and Caramels
Place in the cart to the left of the small barrell
RENTALS
None
PHOTO BOOTH
None
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
VIDEOGRAPHER
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
TRANSPORTATION
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Distance and Time Between Each Stop
TRANSPORTATION NOTES: