EVENT DETAILS
Lily
Jack
Saturday, June 5, 2027
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NOTES
Day of Coordination
Lead Coordinator: Cassidy Coates 443-846-4129
Assistant: TBD
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Draft Timeline
Rehearsal:
6/5/27 - Wedding
12:00 - Hair and Makeup need to be done
12:00-12:30 - Break/Refreshments/Potty
12:30 - Girls gets dressed
1:00 - Bride gets dressed
2:00-3:00 First Look Photos - you indcated it was private but this is a way to get the photos done prior to the ceremony so that you can enjoy the cocktail hour
2:00-2:15 - Bride & Groom
2:15-2:30 - Bride & Groom with Wedding Party
2:30-3:00 - Bride & Groom with both sets of Parents
3:15 - Bride back inside to hide from guests
3:30 - Guests begin to arrive
4:00-4:30 - Ceremony
4:30-5:30 - Cocktail Hour
5:30-10:00 - Reception
5:30-5:40 Gather everyone to take their seats
5:45 - Introductions of Wedding Party
5:55 - First Dance
6:00 - Welcome Speech
6:10-7:10 - Dinner
7:00 - Toasts by Maid of Honor and Best Man
7:10 - Cake Cutting / Bouquet Toss ??
7:15 - Parent Dances
7:20-9:45 - Dancing
9:45 - Gather everyone to a designated area for the Grand Exit
9:55 - Last Dance with Bride & Groom
10:00 - Wedding End
10:00-11:00 - Vendor Clean up and Pack up
VENDOR LIST
PHOTOGRAPHER
Precious Pics
Arrival Time
Where:
Booked Time:
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
Is There a Second Shooter
PHOTOGRAPHER NOTES:
Booked for 4 hours - talked to her about upping it to 6 - but I would make draft timeline first to allow first look and events.
OFFICIANT
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
CEREMONY VENUE
723 Streaker Rd., Sykesville (outside)
Time of Ceremony
4:00 or 4:30 (timeline above is for 4:00)
Venue
723 Streaker Rd., Sykesville (family farm)
Rehearsal Date & Time
Rehearsal Location
Wedding County
Carroll
Will You Have Programs
If Yes, Will They Be Placed on Seats or in a Basket
Do You Have Readers
If Yes, How Many
Will You Have Aisle Markers
If Yes, Are You Providing or is The Florist
How Many Rows Are Being Reserved
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
Will There Be An Aisle Runner or Petals
If Yes, Will It Be Placed Ahead of Time
Who Is Providing
What Signage Do You Have for the Ceremony
What Flowers Do You Have For The Ceremony
Are You Providing an Arch
If Yes, Who Will Set It Up
Who Will Decorate It
Do You Have Separate Ceremony Musicians
What Is The Rain Plan
CEREMONY NOTES:
RECEPTION VENUE
723 Streaker Rd., Sykesville (Barn)
Venue Location
What Time are Vendors Allowed In
RECEPTION NOTES:
COCKTAIL HOUR
Time of Cocktail Hour
4:30-5:30 pm
Location
Are There Separate Musicians
What Is The Decor of The Cocktail Hour
Is There Signage For The Cocktail Hour
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
5:30-10:00 pm
What Signage Do You Have For The Reception
Will You Provide a Guest Book
What Type
Will You Have Place Cards Or a Seating Chart
Will You Provide the Table Numbers
Will You Provide a Gift Box For The Gift Table
Will You Provide Bathroom Baskets
Will You Have a Memorial Table
If Yes, What Type (Photos, Candles, Flowers, Etc.)
Will There Be Yard Games
If So, What Yard Games Need to Be Set Up
What Decor Other Than Flowers Will You Have at The Reception
Who Will Be the Person(s) To Take Everything At The End of The Night
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
If Yes, What Is The Decor For This Table
Will You Provide Your Toasting Glasses
CATERER
Solerno's Restaurant & Catering, Eldersburg
(410) 795-8400
Arrival Time
Booked Time
What Is Your Guest Count
How Many Are Kid's Meals
Vendor Count
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
If Yes, Where Are You Purchasing It From
Will It Be Delivered or Brought By Someone
What Time Will It Be Delivered
Will They Pick Up Unopened Bottles
If No, Who Is Taking The Liquor at The End of The Night
Are You Having Signature Drinks
If Yes, What Are The Names of The Drinks
Will You Have Signs Showing Names and Ingredients
CATERER NOTES:
She's checking to see if they'll provide all dishes and utensils. She will provide linens.
Venue has tables & chairs
BAKER
Arrival Time
Is It a Tiered Cake or a Small Cake
If It Is a Tiered Cake, How Many Tiers Is It
Do You Want to Save The Top
If It's a Small Cake, Do You Want to Save The Rest of It
Yes
If Not, Do You Want It Served To The Parent Tables
Are You Having Desserts
Yes
If Yes, Are They Coming From The Baker
What Kind
Cupcakes
Do You Have Any Rentals Such as Stands, Trays, Etc.
Are You Providing Your Own Knife & Cake Server
Are You Providing a Cake Topper
If Yes, Will It Be Taken to The Baker
BAKER NOTES:
Looking at a small cake to cut with cupcakes
FLORIST
Flowers by Evelyn
(410) 876-6648
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
Are There Rentals to Return to The Florist
Are You Giving Your Centerpieces Away to Guests
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
Reception Flower Details
FLORIST MISC. NOTES
DJ/BAND
Toussaint Productions
443-591-5335
Alexander Yuille
Arrival Time
Booked Time
Is Your DJ or Band Also Your Emcee
If You Are Having a Band, How Many Players are There Including the Sound Engineer
DJ/BAND NOTES:
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
How Do You Want to Be Announced
Are You Changing Clothes
Is There a Special Exit
Misc Flow/Introductions Notes
ENTERTAINMENT
BRIDAL PREP
Where Will You Be Getting Ready
Parents House next door or at the Farm House
Where is The Groom Getting Ready
HAIRSTYLIST INFORMATION
Hairstylist Name
Hairstylist's Cell Phone Number
Arrival Time and End Time
Number of Girls Getting Their Hair Done
How Many Stylists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
How Many Makeup Artists
BRIDAL PREP NOTES:
DRESS SHOP
TUX SHOP
INVITATIONS
FAVORS
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
FAVOR NOTES:
RENTALS
SOS Portable Potties
(410) 795-7140
they will have some lighting in the field
PHOTO BOOTH
Selfie Polaroids
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
VIDEOGRAPHER
Precious Pics
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
4 hours
TRANSPORTATION
N/A
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Distance and Time Between Each Stop
TRANSPORTATION NOTES: