EVENT DETAILS
Lily
Jack
Saturday, June 5, 2027
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NOTES
Day of Coordination
Lead Coordinator: Cassidy Coates 443-846-4129
Assistant: TBD
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Draft Timeline (Revised 6/1/26)
6/4/27
4:00 pm - Rehearsal
6/5/27 - Wedding
8:00 - Hair Stylist and Makeup Artist arrive (per contract)
12:30 - Hair and Makeup done (per contract)
12:30-1:00 - Break/Refreshments/Potty
1:30 - Photographer arrives (7 hours)
1:30 - Bride & Bridesmaids gets dressed
1:30-2:​4​5 - Photos with Bride, Bridesmaids, Parents​ (Bride hides inside)
2:​4​5-3:​1​5 - Photos with Groom, groomsmen, Parents
3:15 - ​Wedding party back inside to hide from guests
3:30 - Guests begin to arrive
4:00-4:30 - Ceremony
4:30-5:30 - Cocktail Hour
4:30-5:15 - Formal photos
5:15-5:35 - Quiet Time for Bride & Groom only
5:30-10:00 - Reception
5:30-5:40 Gather everyone to take their seats
​5:45 - Introductions of Wedding Party
5:55 - First Dance
6:00 - Welcome Speech
6:10- Toasts by Maid of Honor and Best Man
6:20 - Cake Cutting (Private - no announcement) wants photographer
6:30 - Parent Dances
6:40-7:30 - Dinner
7:30-9:45 - Dancing
8:15-8:35 - Golden Hour / Sunset
8:30 - Photographer departs
9:45 - Gather everyone to a designated area for the Grand Exit
9:55 - Last Dance with Bride & Groom
10:00 - Wedding End
10:00-11:00 - Vendor Clean up and Pack up
VENDOR LIST
PHOTOGRAPHER
Precious Pics
443-304-8085
Lauren Robles (Miami Office)(
Arrival Time
1:30 pm - 8:30 pm
Where:
723 Streaker Rd, Sykesville, MD 21784
Booked Time:
1:00 pm - 7:00 pm
Is There a First Look
No
Where Will It Be
No first look
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
No first look
Sunset Time
Approximately 8:35 pm
Dietary Restrictions
N/A
Is There a Second Shooter
Unsure at this time
PHOTOGRAPHER NOTES:
9/9/26-EM confirming adding 3 extra hours
Hi Lily!
We received your payment for the 3 extra hours of photography, thank you so much!
Your coverage is now confirmed for 7 hours of photography and 4 hours of videography, so we’ll be planning everything accordingly.
Thanks again! 📷
With care,
Arantza 📷
Client Concierge | Precious Pics Pro
📷 202-849-9322
📷 conciergetwo@preciouspicspro.com
📷 www.preciouspicspro.com
Booked for 4 hours - talked to her about upping it to 6 - but I would make draft timeline first to allow first look and events.
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Draft timeline:
TIMELINE
Lily & Jack 📷 Saturday 06/05/27
4 hrs | PHOTO
4 hrs | VIDEO
Guests:Â 75 total guests, 4 bridesmaids, 4 groomsmen
📷723 Streaker Rd, Sykesville, MD 21784
3:30 PM - Ceremony setup/ Details/ Decor/ Guests/ Audio&Light Check
4:00 PM -Â Ceremony (30-45min)
4:30 ors 4:45 PMÂ - Wedding party Pictures
5:00 PMÂ - Cocktail Hout
5:00 PM - Family Pictures (30min)
5:30 PMÂ - Couples pictures (30 min)
6:00 PMÂ - Reception
7:30 PM - End of Coverage
OFFICIANT
Deanna McKeiver
443-839-6104
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
Officiant is a close family friend
CEREMONY VENUE
723 Streaker Rd., Sykesville (outside)
443-996-3724
Time of Ceremony
4:00 pm
Venue
723 Streaker Rd., Sykesville (family farm)
Rehearsal Date & Time
6/4/2026 at 4:00 pm
Rehearsal Location
625 Blankner Rd, Sykesville, MD 21784
Wedding County
Carroll
Will You Have Programs
No
If Yes, Will They Be Placed on Seats or in a Basket
N/A
Do You Have Readers
No
If Yes, How Many
N/A
Will You Have Aisle Markers
Yes - Reserved 4 signs)
If Yes, Are You Providing or is The Florist
N/A
How Many Rows Are Being Reserved
two on both sides
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
No
Will There Be An Aisle Runner or Petals
Petals down the sides of the aisle by florist
If Yes, Will It Be Placed Ahead of Time
Yes
Who Is Providing
Florist
What Signage Do You Have for the Ceremony
??
What Flowers Do You Have For The Ceremony
Are You Providing an Arch
Provided by venue
If Yes, Who Will Set It Up
Venue
Who Will Decorate It
Florist
Do You Have Separate Ceremony Musicians
No
What Is The Rain Plan
Hold wedding in the barn / Theatre Style - guests at their seats
CEREMONY NOTES:
RECEPTION VENUE
723 Streaker Rd., Sykesville (Barn)
443-996-3724
Venue Location
723 Streaker Rd, Sykesville, MD 21784
What Time are Vendors Allowed In
Anytime
RECEPTION NOTES:
Site visit set for 7/6 with Cassidy & Lily
COCKTAIL HOUR
Time of Cocktail Hour
4:30-5:30 pm
Location
Outside entrance of the barn
Are There Separate Musicians
DJ
What Is The Decor of The Cocktail Hour
Hi-tops
Is There Signage For The Cocktail Hour
??
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
5:30-10:00 pm
What Signage Do You Have For The Reception
??
Will You Provide a Guest Book
Audio guestbook phone is being provided by DJ
What Type
Audio (phone)
Will You Have Place Cards Or a Seating Chart
Seating Chart
Will You Provide the Table Numbers
Yes
Will You Provide a Gift Box For The Gift Table
Yes
Will You Provide Bathroom Baskets
Yes
Will You Have a Memorial Table
No
If Yes, What Type (Photos, Candles, Flowers, Etc.)
N/A
Will There Be Yard Games
No
If So, What Yard Games Need to Be Set Up
N/A
What Decor Other Than Flowers Will You Have at The Reception
Who Will Be the Person(s) To Take Everything At The End of The Night
Bride's family - don't leave in the barn
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
No
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Sweetheart table
If Yes, What Is The Decor For This Table
Arbor flower on floor in front of sweetheart table
Will You Provide Your Toasting Glasses
Yes
CATERER
RKsCatering
443-336-7885
Ricky Warner
Arrival Time
Booked Time
What Is Your Guest Count
85 (estimate)
How Many Are Kid's Meals
0
Vendor Count
(2) Coordinators (2) DJs (1) Photographer = 5 vendors
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
No
If Yes, Where Are You Purchasing It From
N/A
Will It Be Delivered or Brought By Someone
Provided by B&G - Caterer's will serve
What Time Will It Be Delivered
Will They Pick Up Unopened Bottles
N/A
If No, Who Is Taking The Liquor at The End of The Night
Caterer's will pack up
Are You Having Signature Drinks
Yes
If Yes, What Are The Names of The Drinks
Lemon Drop Martini and Orange Crush
Will You Have Signs Showing Names and Ingredients
Yes
CATERER NOTES:
- Lily is asking about clean up and trash removal ???
- Providing premium plastic/papoer goods
- Providing bartending service
- Delivery & Set up
- Onsite Staff
- Venue is providing the linens
BAKER
Costco or Walmart
Arrival Time
Is It a Tiered Cake or a Small Cake
Small Cake
If It Is a Tiered Cake, How Many Tiers Is It
N/A
Do You Want to Save The Top
Yes
If It's a Small Cake, Do You Want to Save The Rest of It
Yes
If Not, Do You Want It Served To The Parent Tables
No
Are You Having Desserts
Yes
If Yes, Are They Coming From The Baker
B&G are providing
What Kind
Cupcakes
Do You Have Any Rentals Such as Stands, Trays, Etc.
B&G trays
Are You Providing Your Own Knife & Cake Server
Yes
Are You Providing a Cake Topper
Yes
If Yes, Will It Be Taken to The Baker
BAKER NOTES:
Looking at a small cake to cut with cupcakes
FLORIST
Blossom & Basket Boutique
301-829-8300
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
Are There Rentals to Return to The Florist
Are You Giving Your Centerpieces Away to Guests
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Yes
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
Reception Flower Details
No worksheet yet - schedule appt. for Sept.
FLORIST MISC. NOTES
- She's stil working out details with them - will send worksheet when it's finalized
DJ/BAND
Mix Masters Entertainment
410-852-7520
443-591-5335
Chris
Arrival Time
3:30 pm starts / ends at 10:00 pm
Booked Time
6.5 hours
Is Your DJ or Band Also Your Emcee
Yes
If You Are Having a Band, How Many Players are There Including the Sound Engineer
No band
DJ/BAND NOTES:
- 9/9/26 EM from Chris confirming additional time
- Can't attach DJ's copy but I have a saved copy
- DJ is Chris who will be bringing his daughter Molly as an assistant. Both requested to be included for food.
- DJ, Emcee, Lighting
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
No, they will be seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Acknowledged from tables (there will be 4 grandmothers as flower girls)
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
Acknowledged from tables
How Do You Want to Be Announced
Are You Changing Clothes
No
Is There a Special Exit
Yes
Misc Flow/Introductions Notes
ENTERTAINMENT
BRIDAL PREP
Where Will You Be Getting Ready
Parents House next door or at the Farm House
Where is The Groom Getting Ready
At venue with groomsmen
HAIRSTYLIST INFORMATION
Hairstylist Name
Azure Salon, Eldersburg, MD
Hairstylist's Cell Phone Number
Ashley Jarrett
Arrival Time and End Time
Number of Girls Getting Their Hair Done
7
How Many Stylists
2
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Azure Salon, Eldersburg, MD
Makeup Artist Cell Phone Number
Jenny Butler
Number of Girls Getting Their Makeup Done
5
How Many Makeup Artists
2
BRIDAL PREP NOTES:
DRESS SHOP
Posh Bridal
(301)-810-5443
Dress arrived 5/20/2026 - need to schedule first fitting
TUX SHOP
Not yet
INVITATIONS
Sent Save the Dates in August
Send invitations the week of 3/22/27
RSVP's 6/1/27
FAVORS
No favors
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
FAVOR NOTES:
RENTALS
SOS Potty's
(410) 795-7140
(1) 3 station ranch restroom trailer
June 4, 2027 thru June 6, 2027
PHOTO BOOTH
No
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
VIDEOGRAPHER
Precious Pics
443-304-8085
Lauren Robles (Miami Office)
Arrival Time
Where
723 Streaker Rd, Sykesville, MD 21784
Booked Time
4 hours
Is There a First Look
No
Where Will It Be
N/A
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
N/A
Sunset Time
8:15-8:35 pm
Dietary Restrictions
VIDEOGRAPHER NOTES
Â
TRANSPORTATION
N/A
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Distance and Time Between Each Stop
TRANSPORTATION NOTES:
No
No