EVENT DETAILS
Amanda
Frederick
Sunday, October 6, 2024
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NOTES
7-8 am - Makeup stylist arrive - Lauren & 1 other artist (7 girls)
9 am - Hair Stylist arrives - Indy (how many other girls is she doing hair for?)
12:00 - Hair and Makeup must be finished
12:00 - Girls leave in the Hummer
12:30 - Girls arrive at Venue
12:30 - Hummer goes back to pick up Groom and Groomsmen
12:40 - Get dressed
1:00 - Vendors arrive at Venue
2:00 - Fred arrives @ venue
2:15 - Fred and guys get dressed
No First Look
?? - DJ arrives
?? - Harpist arrives
2:30 - Photographer / Videographer arrives
3:00-3:30 Ceremony (Rain Plan: Seated at their tables)
3:30-4:20 - Formal Photos
3:30-4:30 Cocktail Hour
4:20 - Room reveal
4:30-7:00 - Reception
4:30 - Invite guests to be seated
4:40 - Introductions
alll bridal parent & parents
4:50 - First Dance
4:55 - Dinner - buffet/plated?
5:55 - Tribute to parents - maybe?
6:00 - Cake Cutting (not private
6:10 - Bouquet/Garter Toss
6:25 - 6:55 - Dancing
7:00 - Last Dance
7:00 - Photographer / Videographer departs
No special exit
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VENDOR LIST
PHOTOGRAPHER
Tetrad Opus LLC
443-764-1437
Krystle Madison
Arrival Time
2:30 pm
Where:
PG Ballroom
Booked Time:
3-7
Is There a First Look
No
Where Will It Be
N/A
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
N/A
Sunset Time
6:34 pm
Dietary Restrictions
Is There a Second Shooter
No
PHOTOGRAPHER NOTES:
Lisst of people for photos
OFFICIANT
Groom's Pastor
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
Send Timeline to Amanda & Fred & they'll send it to him
CEREMONY VENUE
PG Ballroom (Outside in Circle) Chnarles Gainey
301-341-7439
Time of Ceremony
3:00-3:30 pm
Venue
PG Ballroom
Rehearsal Date & Time
10/5/24 @ 9:00 am - Rehearsal (Laurel MD) Breakfasst, 7420 tranquility rd Laurel md
Rehearsal Location
Residence / Laurel MD
Wedding County
PG co. - Done
Will You Have Programs
Yes
If Yes, Will They Be Placed on Seats or in a Basket
Program and Thank You / in Basket
Do You Have Readers
No
If Yes, How Many
N/A
Will You Have Aisle Markers
??
If Yes, Are You Providing or is The Florist
N/A
How Many Rows Are Being Reserved
1st row - parents (MOB, MOG, 2 Aunts, MOG, BIL/SIL
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
Sand Unity Table
Will There Be An Aisle Runner or Petals
Aisle Runner
If Yes, Will It Be Placed Ahead of Time
Decorator
Who Is Providing
Natasha
What Signage Do You Have for the Ceremony
None
What Flowers Do You Have For The Ceremony
Natasha
Are You Providing an Arch
Natasha
If Yes, Who Will Set It Up
Natasha
Who Will Decorate It
Natasha
Do You Have Separate Ceremony Musicians
Dr. Iraida Poberezhnaya, 410-818-6784 / www.a1harpist.net (3:00-4:00)
What Is The Rain Plan
Separate Room inside
CEREMONY NOTES:
Her 1 year old will be in a car - Godfather will walk with him
Harpist starts @ 2:45- there for an hour - fron side
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RECEPTION VENUE
PG Ballroom - Charles Gainey
301--341-7439
Venue Location
PG Ballroom, Hyattsville MD
What Time are Vendors Allowed In
1:00 pm
RECEPTION NOTES:
Who is putting on the linens - Caterer
Thank you cards on chargers
COCKTAIL HOUR
Time of Cocktail Hour
3:30-4:30 pm
Location
PG Ballroom
Are There Separate Musicians
No
What Is The Decor of The Cocktail Hour
No
Is There Signage For The Cocktail Hour
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
4:30-7:00 pm
What Signage Do You Have For The Reception
Welcome Sign
Will You Provide a Guest Book
No - Could be a photo
What Type
N/A
Will You Have Place Cards Or a Seating Chart
Seating Chart
Will You Provide the Table Numbers
Yes
Will You Provide a Gift Box For The Gift Table
Yes
Will You Provide Bathroom Baskets
No
Will You Have a Memorial Table
No
If Yes, What Type (Photos, Candles, Flowers, Etc.)
Will There Be Yard Games
No
If So, What Yard Games Need to Be Set Up
N/A
What Decor Other Than Flowers Will You Have at The Reception
Decorator
Who Will Be the Person(s) To Take Everything At The End of The Night
Decorator
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Yes
If Yes, What Is The Decor For This Table
Decorator is doing the tables
Will You Provide Your Toasting Glasses
Yes
CATERER
connected with PG Ballroom
301-372-6067
Milloff's Catering
Arrival Time
1:30 pm
Booked Time
1:30-7:30 pm
What Is Your Guest Count
180
How Many Are Kid's Meals
under 10 - suggested kids bags / her son 11 months old
Vendor Count
(2) Coordinators (1) Decorator (1) DJ (1) Photographer (1) Videographer = 6
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
No Alcohol
If Yes, Where Are You Purchasing It From
N/a
Will It Be Delivered or Brought By Someone
N/A
What Time Will It Be Delivered
N/A
Will They Pick Up Unopened Bottles
N/A
If No, Who Is Taking The Liquor at The End of The Night
N/A
Are You Having Signature Drinks
N/A
If Yes, What Are The Names of The Drinks
N/A
Will You Have Signs Showing Names and Ingredients
CATERER NOTES:
Client providing their own linens
Buffet?
BAKER
Sweet Eden Bakeshop LLC
443-795-4550
Kendra Eden
Arrival Time
12:30 to 1:00 pm
Is It a Tiered Cake or a Small Cake
Traditional
If It Is a Tiered Cake, How Many Tiers Is It
4 tiers
Do You Want to Save The Top
Yes
If It's a Small Cake, Do You Want to Save The Rest of It
N/A
If Not, Do You Want It Served To The Parent Tables
N/A
Are You Having Desserts
No
If Yes, Are They Coming From The Baker
N/A
What Kind
N/A
Do You Have Any Rentals Such as Stands, Trays, Etc.
Cake stand is rental from baker; pack up with the bride's items
Are You Providing Your Own Knife & Cake Server
Yes
Are You Providing a Cake Topper
Yes; night be flowrs
If Yes, Will It Be Taken to The Baker
N/A
BAKER NOTES:
(2604 Annapolis Rd Severn MD)
FLORIST
Fner Events Virginia/Decorator
803-795-9809
Natasha McKnight
Arrival Time at Ceremony Site
1:00 pm
Arrival Time at Venue Site
1:00 pm
Are They Coming Back at The End of The Wedding
Yes
Are There Rentals to Return to The Florist
Decorator
Are You Giving Your Centerpieces Away to Guests
Decorator
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Decorator
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
Reception Flower Details
FLORIST MISC. NOTES
DJ/BAND
RDJ Multimedia
202-361-9211
Reginald Grier
Arrival Time
1:00 pm
Booked Time
3-7 pm
Is Your DJ or Band Also Your Emcee
??
If You Are Having a Band, How Many Players are There Including the Sound Engineer
N/A
DJ/BAND NOTES:
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
How Do You Want to Be Announced
Are You Changing Clothes
Is There a Special Exit
Misc Flow/Introductions Notes
Introduce everyone including parents
No Mother/Son Dance
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ENTERTAINMENT
BRIDAL PREP
Friend
Where Will You Be Getting Ready
PG Ballroom
Where is The Groom Getting Ready
HAIRSTYLIST INFORMATION
Hairstylist Name
Indy - friend
Hairstylist's Cell Phone Number
Arrival Time and End Time
Portion of Saturday / 9:00 am on day of
Number of Girls Getting Their Hair Done
Bride
How Many Stylists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Lauren - friend (7-8am) 2 makeup artists done by Noon Dressed at PG Ballroom - everyone
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
Bride & Bridesmaids
How Many Makeup Artists
7
BRIDAL PREP NOTES:
DRESS SHOP
TUX SHOP
INVITATIONS
8/9/24 / RSVP end of Sept.
RSVP by text
FAVORS
Yes / Candy
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
FAVOR NOTES:
RENTALS
will be done through Event Planner
PHOTO BOOTH
No
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
VIDEOGRAPHER
Blair Williams Productions
202-386-4586
Blair Williams
Arrival Time
3:00 pm
Where
PG Ballroom
Booked Time
4 hours, 3:00-7:00 pm
Is There a First Look
No
Where Will It Be
PG Ballroom
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
5:52 PM
Dietary Restrictions
VIDEOGRAPHER NOTES
TRANSPORTATION
Presidential Limousine Service
703-347-6900
How Many Shuttles
20-passenger hummer
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Limo for Bridal Party
Pick up 12:00 / Drop off 7:00 pm
Car #118
Contract #10005774 (Fred Blair)
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Distance and Time Between Each Stop
FIRST TRIP
12:00 - P/up Bride- 7204 Tranquility Rd., Laurel MD
D/off - PG Ballroom, 2411 Pinebrook ave., Landover, MD
SECOND TRIP
P/up Groom- 1103 Consideration Lane, Landover, MD
1:30 - Departfor PG Ballroom
THIRD TRIP
7:00 - take bride & groom to 7204 Tranquility Rd., Laurel MD
TRANSPORTATION NOTES:
703-347-6900
240-589-9800
Limo for Bridal Party
Nothing for guests - most O/T guests are family and are staying at familie's homes
Event Decorator