EVENT DETAILS
Keyshawna
Keion
Friday, August 16, 2024
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NOTES
- They are interested in Day of Coordination and Officiant services
- Theme: Luxe for less
- Maroon/Burgandy/Navy Blue with gold and black accents
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DRAFT TIMELINE
?? - Start time for hair and makeup at hotel
2:30 - All hair and makeup must be finished
2:30 - Travel to Newton White Mansion (everyone must have their totes packed with what they're taking to the venue)
3:00 - Arrive at Newton White Mansion
3:00-3:30 - Get dressed with photos
*NO FIRST LOOK
3:45-4:45 - Photos of Bride with bridal party and parents
4:45-5:55 - Photos of Groom, groomsmen, and parents
4:55 - Everyone inside to bridal suites to hide from the guests
5:00 - Guests begin to arrive - guide them to the ceremony site
5:20 - Get everyone lined up for the ceremony
5:30-6:00 - Ceremony
6:00-7:00 - Cocktail Hour Ballroom/Outside
6:00-6:30 - Formal photos of Bride Groom, Bridal Party, Family - join cocktail hour after photos
6:30-6:45 - Couples photos (Bride & Groom only)
6:45 - Bride & Groom back to bridal suite to freshen up, bustle gown, have appetizers
7:00-Guests are invited into the Atrium
7:15 - Introductions of Parents, Bridal Party, Bride & Groom into the reception
7:20 - First Dance
7:25 - Welcome Speech
7:30-8:30 Dinner
8:30 - Toasts by Bestman and Maid of Honor or whenever dinner is over - we don't want to lose the crowd
8:35 - Parents Dances
8:40 - Cake Cutting
8:45-11:55 - Dancing
11:55 - Last Dance
- *If you're planning a special exit, we will invite the guests outside at 11:45 and we will hand out special exit items while you two do a private last dance. Only the DJ, Photographer, and Videographer will be in the room.
- If you are doing a bouquet / garter toss, we will break up the music @ 10:00 pm to do this
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VENDOR LIST
WEDDING PLANNER
Charlene Gallagher, Your Day Your Way LLC
410-925-1086
Sent contracts:
- Day of Coordination
- Officiating Service
PHOTOGRAPHER
Arrival Time
Where:
Booked Time:
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
Is There a Second Shooter
PHOTOGRAPHER NOTES:
2:30-3:30 - Bride gets dressed with photos
3:45 - formal photos with bridal party - bride's party and groom's party
5:00 - Everyone back inside to hide from guests
5:30 - Ceremony
6:00 - Cocktail Hour
7:00 - Reception
8:36 - Sunset
OFFICIANT
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
I'm sending them a contract
CEREMONY VENUE
Newton White Mansion (Outside)
Time of Ceremony
Venue
Rehearsal Date & Time
Rehearsal Location
Wedding County
Will You Have Programs
If Yes, Will They Be Placed on Seats or in a Basket
Do You Have Readers
If Yes, How Many
Will You Have Aisle Markers
If Yes, Are You Providing or is The Florist
How Many Rows Are Being Reserved
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
Will There Be An Aisle Runner or Petals
If Yes, Will It Be Placed Ahead of Time
Who Is Providing
What Signage Do You Have for the Ceremony
What Flowers Do You Have For The Ceremony
Are You Providing an Arch
If Yes, Who Will Set It Up
Who Will Decorate It
Do You Have Separate Ceremony Musicians
What Is The Rain Plan
CEREMONY NOTES:
Plan B - They can rent a tent or have the ceremony in the Atrium with a room flip
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Time: 5:30-6:00 pm
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Signage
RECEPTION VENUE
Newton White Mansion
Venue Location
What Time are Vendors Allowed In
RECEPTION NOTES:
Cocktail Hour: 6:00-7:00 pm Ballroom & Outside
Reception: 7:00-12:00 am - Atrium
- 100 guests
- They need help with floor plan
- Signage
- Memorial Table
COCKTAIL HOUR
Time of Cocktail Hour
Location
Are There Separate Musicians
What Is The Decor of The Cocktail Hour
Is There Signage For The Cocktail Hour
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
What Signage Do You Have For The Reception
Will You Provide a Guest Book
What Type
Will You Have Place Cards Or a Seating Chart
Will You Provide the Table Numbers
Will You Provide a Gift Box For The Gift Table
Will You Provide Bathroom Baskets
Will You Have a Memorial Table
If Yes, What Type (Photos, Candles, Flowers, Etc.)
Will There Be Yard Games
If So, What Yard Games Need to Be Set Up
What Decor Other Than Flowers Will You Have at The Reception
Who Will Be the Person(s) To Take Everything At The End of The Night
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
If Yes, What Is The Decor For This Table
Will You Provide Your Toasting Glasses
CATERER
Arrival Time
Booked Time
What Is Your Guest Count
How Many Are Kid's Meals
Vendor Count
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
If Yes, Where Are You Purchasing It From
Will It Be Delivered or Brought By Someone
What Time Will It Be Delivered
Will They Pick Up Unopened Bottles
If No, Who Is Taking The Liquor at The End of The Night
Are You Having Signature Drinks
If Yes, What Are The Names of The Drinks
Will You Have Signs Showing Names and Ingredients
CATERER NOTES:
100 guests
BAKER
Arrival Time
Is It a Tiered Cake or a Small Cake
If It Is a Tiered Cake, How Many Tiers Is It
Do You Want to Save The Top
If It's a Small Cake, Do You Want to Save The Rest of It
If Not, Do You Want It Served To The Parent Tables
Are You Having Desserts
If Yes, Are They Coming From The Baker
What Kind
Do You Have Any Rentals Such as Stands, Trays, Etc.
Are You Providing Your Own Knife & Cake Server
Are You Providing a Cake Topper
If Yes, Will It Be Taken to The Baker
BAKER NOTES:
They'll probably get a small cake with desserts
FLORIST
Faux Flowers
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
Are There Rentals to Return to The Florist
Are You Giving Your Centerpieces Away to Guests
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
Reception Flower Details
FLORIST MISC. NOTES
- No real flowers
- Maybe interested in cylinders, candles, and greenery
- Photo Wall for guests to take selfies with cell phones
- No rentals
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DJ/BAND
Arrival Time
Booked Time
Is Your DJ or Band Also Your Emcee
If You Are Having a Band, How Many Players are There Including the Sound Engineer
DJ/BAND NOTES:
They have their DJ but I don't know how to spell his name (Annalynz??)
He is their Emcee
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
How Do You Want to Be Announced
Are You Changing Clothes
Is There a Special Exit
Misc Flow/Introductions Notes
ENTERTAINMENT
N/A
BRIDAL PREP
Where Will You Be Getting Ready
Where is The Groom Getting Ready
HAIRSTYLIST INFORMATION
Hairstylist Name
Hairstylist's Cell Phone Number
Arrival Time and End Time
Number of Girls Getting Their Hair Done
How Many Stylists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
How Many Makeup Artists
BRIDAL PREP NOTES:
- Hair and Makeup will in the hotel room
- Everyone done by 2:30
- Dressed by 3:30 for photos @ 3:45
DRESS SHOP
TUX SHOP
INVITATIONS
FAVORS
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
FAVOR NOTES:
RENTALS
PHOTO BOOTH
Selfie Wall
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
VIDEOGRAPHER
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
- No transporation for bridal party or guests
TRANSPORTATION
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Distance and Time Between Each Stop
TRANSPORTATION NOTES: