EVENT DETAILS
Michelle
Dennis
Friday, December 19, 2025
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NOTES
Planner: Cassidy Coates
Lead Coordinator: Cassidy Coates
Assistant: Maddy???
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Main Dining
West Terrace
Rehearsal Timeline:
4:30-5:15 - Rehearsal at SPCC
5:30-6:00 - Appetizers / Drinks at Bayview Sports Bar Grill
6:00-6:30 - Dinner
6:30 - Dessert is available
6:30 - Speeches / Thank You's
​7:00 - Give out gifts to the bridal party and parents
7:30 - Rehearsal Dinner Ends
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Draft Timeline:
10:00-12:00 - Hair and Makeup (they'll take an hour for your hair and an hour for your makeup - if you're having bridesmaids hair and makeup done, you'll have to start earlier or have the girls done at their hotel or a house)
12:00 - Hair and Makeup must be finished
12:00 - Photographer arrives
12:00-12:15 - Details shots (dress, florals, rings, etc)
​12:15 - Bride gets dressed; photos
​1:00-1:45 - Photos of Bride and Bridesmaids
1:00 - Gro0m gets dressed; all but jacket - photographer will recreate tying tie, etc.
​1:45-2:15 - Photos with Dennis,his groomsmen and parents
2:30 - Hide from guests
3:00-3:30 - Ceremony - ballroom
3:30-4:30 - Cocktail Hour
8:00 - Photographer leaves
4:30 -8:30 - Reception
4:30 - Introductions of Bridal Party
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Looks great and will send to the bridal party! In lieu of a formal first dance, Dennis and I can do a grand entrance, a wave, and spin if that adds time back, instead of a full 5 minutes dedicated to us dancing only. Regarding welcome speech, I would love to do a 3-4 minute tribute and flowers to my parents at the same time and can thank people then.
Last, would love to do a Christmas trivia by table, like 5 mins, maybe after the sunset? It would get people talking to each other and there could be one paper with questions per table.
4:40 - First Dance
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4:45 - Welcome or Thank You Speech ?? If you don't have this, you'll have more time for Golden Hour Sunset
4:50 - Sunset Photos (4:46 pm is Sunset)
5:00 - Buffet Dinner
6:00 - Toasts by MOH & BM
6:10-6:20 - You can have a Photo Dash where you get photos with your guests at every table
6:20-6:25 - Cake Cutting
6:25 - Coffee & Dessert Table displayed
6:30-8:25 - Dancing / Mingling
8:25 - Last Dance
8:30 - End of wedding
8:30-9:30 Vendor Clean up
VENDOR LIST
PHOTOGRAPHER
Bird's Eye Photography
Jaye Smith
Arrival Time
Noon til the End (6 hours)
Where:
SPCC
Booked Time:
6 hours
Is There a First Look
No
Where Will It Be
N/A
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
N/A
Sunset Time
Dietary Restrictions
Is There a Second Shooter
Yes- assistant
PHOTOGRAPHER NOTES:
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OFFICIANT
Colleague
443-277-4344
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
CEREMONY VENUE
Sparrows Point Country Club, Emma Weisgal
4104770220
Time of Ceremony
3:00-3:30 pm
Venue
Sparrows Point Counry Club
Rehearsal Date & Time
4:30-5:30 pm SPCC bring your personal items to the rehearsal dinner and leave them overnight in the Cove Room)
Rehearsal Location
5:30-7:30 The rehearsal dinner will be at Bayview Sports bar and grill.
Wedding County
Baltimore
Will You Have Programs
Yes
If Yes, Will They Be Placed on Seats or in a Basket
Greeters will distribute / Ashley Wilson & Amari Crews
Do You Have Readers
Yes - Mrs. Patricia Wright & Mrs. Linda Best
If Yes, How Many
2
Will You Have Aisle Markers
Reserved Signs (1st row; possibly 2nd row - need to Rachel know
If Yes, Are You Providing or is The Florist
Kindly RSVP is providing
How Many Rows Are Being Reserved
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
No
Will There Be An Aisle Runner or Petals
Aisle Runner
If Yes, Will It Be Placed Ahead of Time
Yes - seat guests from the side aisles
Who Is Providing
Florist
What Signage Do You Have for the Ceremony
What Flowers Do You Have For The Ceremony
Are You Providing an Arch
SPCC providing
If Yes, Who Will Set It Up
SPCC
Who Will Decorate It
Florist
Do You Have Separate Ceremony Musicians
Harpist
What Is The Rain Plan
N/A
CEREMONY NOTES:
RECEPTION VENUE
Sparrows Point Country Club, Emma Weisgal
4104770220
Venue Location
SPCC
What Time are Vendors Allowed In
RECEPTION NOTES:
- Order placed for the mints and listerines. Dennis and I can decide on whether to put to chocolate in the basket too. Thanks so much and talk at 4 30 :) Some of the stuff is for the bridal shower too.
COCKTAIL HOUR
Time of Cocktail Hour
3;30-4:30 pm
Location
Sparrows Point CC - West Terrace
Are There Separate Musicians
DJ
What Is The Decor of The Cocktail Hour
Framed photos of the couples - scatter on tables
Is There Signage For The Cocktail Hour
Place Cards / Pine Cones
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
4:30-8:30 pm
What Signage Do You Have For The Reception
Welcome Sign
Will You Provide a Guest Book
Yes- DJ
What Type
Audio Guestbook
Will You Have Place Cards Or a Seating Chart
Place cards in ABC order on table
Will You Provide the Table Numbers
Yes - Rachel
Will You Provide a Gift Box For The Gift Table
Yes
Will You Provide Bathroom Baskets
Possibly
Will You Have a Memorial Table
Yes
If Yes, What Type (Photos, Candles, Flowers, Etc.)
Framed photos, candles
Will There Be Yard Games
No
If So, What Yard Games Need to Be Set Up
No
What Decor Other Than Flowers Will You Have at The Reception
Christmas trivia on every table; Christmas blankets on tables
Who Will Be the Person(s) To Take Everything At The End of The Night
Parents
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
No
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Yes (by fireplace if possible)
If Yes, What Is The Decor For This Table
Flowers from the florist
Will You Provide Your Toasting Glasses
SPCC's
CATERER
Sparrow Point Country Club
410-477-0220 x4
Emma Weisgal
Arrival Time
Booked Time
What Is Your Guest Count
105
How Many Are Kid's Meals
Vendor Count
(1) DJ (1) Photographer listed on contract; & 2 Coordinators
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
No
If Yes, Where Are You Purchasing It From
N/A
Will It Be Delivered or Brought By Someone
N/A
What Time Will It Be Delivered
N/A
Will They Pick Up Unopened Bottles
N/A
If No, Who Is Taking The Liquor at The End of The Night
N/A
Are You Having Signature Drinks
No
If Yes, What Are The Names of The Drinks
N/A
Will You Have Signs Showing Names and Ingredients
N/A
CATERER NOTES:
10/3 Michelle followed up with Emma
9/25/25 EM from Michelle to Emma, SPCC
Sorry for my delay. Emma, can we reserve October 9 from 1-3 or 4. My fiancee will have to work, so my matron of honor, Barbara Janey would like to join. I would also like to add my parents as two extra people.
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Thanks so much and Happy Saturday!
Michelle
BAKER
Arrival Time
Is It a Tiered Cake or a Small Cake
Small Cake
If It Is a Tiered Cake, How Many Tiers Is It
No
Do You Want to Save The Top
If It's a Small Cake, Do You Want to Save The Rest of It
If Not, Do You Want It Served To The Parent Tables
Are You Having Desserts
Yes
If Yes, Are They Coming From The Baker
What Kind
Do You Have Any Rentals Such as Stands, Trays, Etc.
Are You Providing Your Own Knife & Cake Server
Are You Providing a Cake Topper
If Yes, Will It Be Taken to The Baker
BAKER NOTES:
9/29/25 EM to Cass from Michelle
Hi Cassidy,
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Thank you so much! These look yummy. How about Herman and Lil cakes for a tasting and comparing?
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Dennis and I have a vision of a 2 tiered cake and cupcakes and gingerbread cookies or macaroons surrounding it. Herman’s has cute cakes where Dennis and I’s picture can be at the very top which is cute too.
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9/25/25 EM from Cass to Michelle
Herman's is definitely a great bakeshop and very popular (and only 6 minutes from SPCC), but I understand wanting to check out a few others. I've listed three additional bakeries that are in the general area below. They all make custom cakes, so they'll be able to decorate your cake and cupcakes/cookies with a Christmas theme.
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1. YiaYia's Bakery (15 minutes from SPCC)
https://www.yiayiasbakery.com/wedding-cakes
https://www.yiayiasbakery.com/gallery-1
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2. Charm City Cakes (30 minutes from SPCC)
https://www.charmcitycakes.com/weddings
https://www.charmcitycakes.com/custom-cakes
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3. Lil Cakes and Creamery (20 minutes from SPCC)
https://lilcakesandcreamery.com/cake-inquiry/
https://lilcakesandcreamery.com/cupcake-inquiry/
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FLORIST
Radebaugh Florals
410-825-4300 ext. 271
Lisa Baker
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
No
Are There Rentals to Return to The Florist
Are You Giving Your Centerpieces Away to Guests
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
*NEED CORRECTED CONTRACT SHOWING AISLE RUNNER
11/18/25-sent Lisa an EM asking for the link showing the addition
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9/28/25 EM from Michelle to Cass
Hi Cassidy,
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I hope you’re doing well! These are lovely! Would love to set up consultations with My Flower Box and Radebaughs. It looks like my flower box has great experience with greenery.
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Thanks so much and enjoy the day.
Michelle
9/25/25 Em from Cass to Michelle
Also, I've reached out to both Radebaugh's and My Flower Box to set up appointments. I'll let you know once those meetings are confirmed (:
Reception Flower Details
She wants to talk to My Flower Box and Radebaugh
FLORIST MISC. NOTES
DJ/BAND
Mix Masters Entertainment
410.852.7520
Chris Podles
Arrival Time
Booked Time
3:00-8:30 pm
Is Your DJ or Band Also Your Emcee
Yes
If You Are Having a Band, How Many Players are There Including the Sound Engineer
N/A
DJ/BAND NOTES:
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
How Do You Want to Be Announced
Are You Changing Clothes
Is There a Special Exit
Misc Flow/Introductions Notes
ENTERTAINMENT
BRIDAL PREP
Where Will You Be Getting Ready
Sparrows Point Country Club
Where is The Groom Getting Ready
HAIRSTYLIST INFORMATION
Hairstylist Name
Bridesmaid- will do Michelle's hair
Hairstylist's Cell Phone Number
Arrival Time and End Time
Number of Girls Getting Their Hair Done
How Many Stylists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Mimi B Tran
Makeup Artist Cell Phone Number
240-389-4526
Number of Girls Getting Their Makeup Done
How Many Makeup Artists
BRIDAL PREP NOTES:
DRESS SHOP
She has her gown.
TUX SHOP
INVITATIONS
Will send via Zola
FAVORS
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
FAVOR NOTES:
RENTALS
PHOTO BOOTH
Mix Masters Entertainment
Chris Podles
Arrival Time
Booked Time
Are They Providing the Props
Yes
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Yes
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
VIDEOGRAPHER
N/A
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
TRANSPORTATION
N/A
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Distance and Time Between Each Stop
TRANSPORTATION NOTES:
CEREMONY MUSICIAN - Harpist
Iraida (Harp from Heaven)
(410) 818-6784
10/4/25 - Cass sent addl violinist
Good morning Michelle and Dennis! Here are a few more musicians to take a look at:
1. Ogeebobo (violinist). The link below includes a video of him playing at a wedding ceremony.
https://www.gigsalad.com/ogeebobo_riverdale?return-to-messages=32204737
2. Harp from Heaven (harpist- Iraida) Her quote is around $540 for 1 hour.
https://www.gigsalad.com/harp_from_heaven_baltimore?return-to-messages=32232084
3. Serenade Events
- They can provide a violinist for around $450 for 1 hour
- They can provide a harpist for around $750 for 1 hour
https://www.youtube.com/watch?v=4sGTXOCCz6g
https://www.youtube.com/watch?v=UsishThadl4
https://www.youtube.com/watch?v=8i6K68iSgY4
https://www.youtube.com/watch?v=oEQ4e95152A
Let me know if any of these stand out to you!
10/1/25-Cass sent violinist list
Hi Michelle and Dennis, I have some more homework for you (: Here are two violinists who are available on 12/19. Can you listen to some of their work and let me know if you’d like to speak to either of them? If not, we’ll look at some others!
1. Emily Lenck
2. Marvill Martin
https://www.marvbeats.com/about
https://m.youtube.com/playlist?list=PLJ9H0JBKUGhlOsbrXqZK13AbWubCnc-6K