EVENT DETAILS
Jadona (Jade)
Craig
Sunday, September 19, 2027
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NOTES
Lead Coordinator: Cassidy Coates 443-846-4129
Assistant: will be assigned in 2027
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Draft Timeline
10:00 - Hair and Makeup must be finished
10:30 - Bridesmaids get dress
10:45 - Bride gets into her dress
11:30-12:30 - First Look
12:30 - Wedding Party goes inside to hide from guests
12:30 - Prelude / Guests arrive
1:00 - Ceremony
1:30 - Cocktail Hour
2:30-6:30 - Reception
2:30 - Invite guests inside to take their seats (takes about 10 min)
2:40 - Introductions of Wedding Party (daughters, son, grandkids, parents??)
2:45 - First Dance
2:50 Welcome Speech
3:00 - Dinner
3:45 - Toasts
3:55 - Cake Cutting
4:00 - Special Dances
4:10-6:15 - Dancing
6:15 - Invite guests outsie for grand exit
6:25 - Bride & Groom do a private last dance
6:30 - Bride & Groom go outside to join the grand exit
6:30 - Wedding is over
6:30-7:30 - Vendor clean up
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VENDOR LIST
PHOTOGRAPHER
Arrival Time
Where:
Booked Time:
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
Is There a Second Shooter
PHOTOGRAPHER NOTES:
OFFICIANT
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
CEREMONY VENUE
Harmony Event Venue
(443) 829-1622
Time of Ceremony
2pm-3pm
Venue
Harmony Event Venue
Rehearsal Date & Time
September 16, 2027 Time tbd
Rehearsal Location
1 North Haven Street (Building C), Baltimore, MD 21224
Wedding County
Baltimore City
Will You Have Programs
Yes
If Yes, Will They Be Placed on Seats or in a Basket
Placed on the seats
Do You Have Readers
If Yes, How Many
Will You Have Aisle Markers
Yes
If Yes, Are You Providing or is The Florist
The venue's decorator is supplying the aisle markers
How Many Rows Are Being Reserved
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
Will There Be An Aisle Runner or Petals
Yes there will be an aisle runner
If Yes, Will It Be Placed Ahead of Time
Yes
Who Is Providing
The venue's decorator
What Signage Do You Have for the Ceremony
Welcome sign and seating chart
What Flowers Do You Have For The Ceremony
Are You Providing an Arch
Yes
If Yes, Who Will Set It Up
Yes, the venue's decorator
Who Will Decorate It
The venue decorator
Do You Have Separate Ceremony Musicians
No
What Is The Rain Plan
Ceremony will be relocated to the reception hall
CEREMONY NOTES:
RECEPTION VENUE
Venue Location
What Time are Vendors Allowed In
RECEPTION NOTES:
She's looking at Sparrows Point CC
COCKTAIL HOUR
Time of Cocktail Hour
Location
Are There Separate Musicians
What Is The Decor of The Cocktail Hour
Is There Signage For The Cocktail Hour
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
What Signage Do You Have For The Reception
Will You Provide a Guest Book
What Type
Will You Have Place Cards Or a Seating Chart
Will You Provide the Table Numbers
Will You Provide a Gift Box For The Gift Table
Will You Provide Bathroom Baskets
Will You Have a Memorial Table
If Yes, What Type (Photos, Candles, Flowers, Etc.)
Will There Be Yard Games
If So, What Yard Games Need to Be Set Up
What Decor Other Than Flowers Will You Have at The Reception
Who Will Be the Person(s) To Take Everything At The End of The Night
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
If Yes, What Is The Decor For This Table
Will You Provide Your Toasting Glasses
CATERER
Arrival Time
Booked Time
What Is Your Guest Count
How Many Are Kid's Meals
Vendor Count
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
If Yes, Where Are You Purchasing It From
Will It Be Delivered or Brought By Someone
What Time Will It Be Delivered
Will They Pick Up Unopened Bottles
If No, Who Is Taking The Liquor at The End of The Night
Are You Having Signature Drinks
If Yes, What Are The Names of The Drinks
Will You Have Signs Showing Names and Ingredients
CATERER NOTES:
BAKER
Arrival Time
Is It a Tiered Cake or a Small Cake
If It Is a Tiered Cake, How Many Tiers Is It
Do You Want to Save The Top
If It's a Small Cake, Do You Want to Save The Rest of It
If Not, Do You Want It Served To The Parent Tables
Are You Having Desserts
If Yes, Are They Coming From The Baker
What Kind
Do You Have Any Rentals Such as Stands, Trays, Etc.
Are You Providing Your Own Knife & Cake Server
Are You Providing a Cake Topper
If Yes, Will It Be Taken to The Baker
BAKER NOTES:
FLORIST
Sola Wood
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
Are There Rentals to Return to The Florist
Are You Giving Your Centerpieces Away to Guests
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
Reception Flower Details
FLORIST MISC. NOTES
Sola Wood
DJ/BAND
Arrival Time
Booked Time
Is Your DJ or Band Also Your Emcee
If You Are Having a Band, How Many Players are There Including the Sound Engineer
DJ/BAND NOTES:
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
How Do You Want to Be Announced
Are You Changing Clothes
Is There a Special Exit
Misc Flow/Introductions Notes
ENTERTAINMENT
BRIDAL PREP
Where Will You Be Getting Ready
Where is The Groom Getting Ready
HAIRSTYLIST INFORMATION
Hairstylist Name
Hairstylist's Cell Phone Number
Arrival Time and End Time
Number of Girls Getting Their Hair Done
How Many Stylists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
How Many Makeup Artists
BRIDAL PREP NOTES:
DRESS SHOP
TUX SHOP
INVITATIONS
FAVORS
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
FAVOR NOTES:
RENTALS
PHOTO BOOTH
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
She's looking for a 360 booth
VIDEOGRAPHER
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
TRANSPORTATION
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Distance and Time Between Each Stop
TRANSPORTATION NOTES: