EVENT DETAILS
Nicole
Benjamin
Saturday, August 12, 2023
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NOTES
Benjamin's email: bpeiffer723@gmail.com
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- Have a draft timeline in place by 7/7 - she has a meeting with the photographer on 7/8 and she might add an extra hour
VENDOR LIST
WEDDING PLANNER
Your Day Your Way LLC
410-925-1086
Shantel will be the lead coordination; Susan will assist her
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Payments: $200 NR Reservation Fee - Pd. by Venmo 1/19/23
$425 Pd. by Venmo on 3/10/23
$425 Due 5/12/23
$425 Due 6/12/23
$425 Due 7/12/23
PHOTOGRAPHER
Elegant Exposures by Britt
443-907-7096
Arrival Time
Where:
Booked Time:
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
Is There a Second Shooter
PHOTOGRAPHER NOTES:
Brittany Fraker
*HER CONTRACT SHOWS CEREMONY TIME AS 2:00!! IS THIS HER START TIME? Yes, this is her start time.
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Arrival Time: 2:00 pm
· Where: Bel Air Armory
· Booked time: 2:00-5:00 PM (leaving at 5)
· Hours Booked: 3 hours
· First Look: aroung 2:30 pm - allow 40 min. on timeline
· Sunset: 8:05 pm *photographer will be gone
· Cell Number: 443-907-7096
OFFICIANT
Elegant Ceremonies
443-880-4888
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
Patrick Lopez
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· Arrival Time: 2:45 - NEEDS TO BE CONFIRMED
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CEREMONY VENUE
Bel Air Armory
410-638-4506
Time of Ceremony
Venue
Rehearsal Date & Time
Rehearsal Location
Wedding County
Will You Have Programs
If Yes, Will They Be Placed on Seats or in a Basket
Do You Have Readers
If Yes, How Many
Will You Have Aisle Markers
If Yes, Are You Providing or is The Florist
How Many Rows Are Being Reserved
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
Will There Be An Aisle Runner or Petals
If Yes, Will It Be Placed Ahead of Time
Who Is Providing
What Signage Do You Have for the Ceremony
What Flowers Do You Have For The Ceremony
Are You Providing an Arch
If Yes, Who Will Set It Up
Who Will Decorate It
Do You Have Separate Ceremony Musicians
What Is The Rain Plan
CEREMONY NOTES:
Julia Potler
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Ceremony will be outside in Courtyard
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Rain Plan: They'll get married on the stage & 100 chairs will be set up on the dance floor.
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· Rehearsal Date/Time: 8/11/23 from 5:30-6:00 pm
*She will give me her personal items at the rehearsal
· Rehearsal Location: Bel Air Armory
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· Wedding County: *Marriage license must be obtained in Harford County
· Start Time: 4:00 pm
· End Time: 4:30 pm (could be 4;15 pm)
· Programs/Holder: No
· Aisle Markers: Yes / Reserved Signs (1 long row)
Readers: No
· How Many Rows are being reserved: 1st only - there will be 6 chairs set up with no aisle. Bride & Groom will walk down left side. Reserved sign will be on the left side of the 1st row.
· Unity Candle: No
· Aisle Runner: No
· Signage: Welcome sign on Easel by the bar
· Florals/Décor: Arch and aisle markers
· Arch/Type/Who’s setting it up: Florist - will repurpose to the sweetheart table
Other:
· Rental Items: Arch
· Ceremony Musicians: DJ Jason Burns
· Arrival Time:
· Booked Time:
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Hi Nicole:
I wanted to run this by you for the ceremony order:
Entrance:
- Benjamin & Christopher (walk in together)
- Dianne Beaulieier & Louise St. Pierre (Bride's GPs)
- Donna McNew & Frederick Peiffer (Groom's GPs)
- Annette & Stephen Peiffer (MOB & FOG)
- Bethany Bradbury (MOH) with Foster (RB-2 yrs old)
- Nicole & Scott Bradbury (Bride & her Dad)
Exit:
- Nicole & Benjamin Peiffer
- Bethany & Christopher (if ringbearer is walking out for the exit, he could go with them - but he'll probably be seated with someone)
- Annette & Scott Bradbury
- Stephen Peiffer - Donna & Frederick could walk out with him or he can walk by himself
- Dianne Beaulieier & Louise St.Pierre
- Donna McNew & Frederick Peiffer
Does this look good to you?
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RECEPTION VENUE
Bel Air Armory
410-638-4506
Venue Location
What Time are Vendors Allowed In
RECEPTION NOTES:
Julie Potler
*Vendors allow in at 1:00 pm
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Cocktail Hour:
· Cocktail Hour Start & End Time: 4:30-5:30 pm
· Cocktail Hour location: Inside
· Musicians: DJ Jason Burns
o Arrival Time: 2:30 - NEED TO CONFIRM
o Booked Time: 4:00-9:00 PM
· Décor/Signs: Seating Chart on Easel
Reception
· Start Time/End time: 5:30-9:00 pm
· Signage: Welcome Sign on Easel
· Guest Book: Heart/Advice Box and standard guest book
· Place Card/Seating Chart: Seating Chart on Easel
· Table numbers/holders: Yes
· Card Box Holder: Yes
· Memorial Table: Yes / Table with pics, stems & votive & vase of flowers - *I don't see this on the flroist's sheet
*she will send us photos of how she wants them arranged
· Yard Games: No
· Other Decor: No
· Other Entertainment: No
o Arrival Time: N/A
o Booked time: N/A
Sweetheart Table
· Toasting Glasses: NO, using the caterer's glasses
· Décor for Sweetheart Table: Repurposed flowers from the arch
COCKTAIL HOUR
Time of Cocktail Hour
Location
Are There Separate Musicians
What Is The Decor of The Cocktail Hour
Is There Signage For The Cocktail Hour
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
What Signage Do You Have For The Reception
Will You Provide a Guest Book
What Type
Will You Have Place Cards Or a Seating Chart
Will You Provide the Table Numbers
Will You Provide a Gift Box For The Gift Table
Will You Provide Bathroom Baskets
Will You Have a Memorial Table
If Yes, What Type (Photos, Candles, Flowers, Etc.)
Will There Be Yard Games
If So, What Yard Games Need to Be Set Up
What Decor Other Than Flowers Will You Have at The Reception
Who Will Be the Person(s) To Take Everything At The End of The Night
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
If Yes, What Is The Decor For This Table
Will You Provide Your Toasting Glasses
CATERER
Atlantic Catering
410-262-5470 Cell
Arrival Time
Booked Time
What Is Your Guest Count
How Many Are Kid's Meals
Vendor Count
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
If Yes, Where Are You Purchasing It From
Will It Be Delivered or Brought By Someone
What Time Will It Be Delivered
Will They Pick Up Unopened Bottles
If No, Who Is Taking The Liquor at The End of The Night
Are You Having Signature Drinks
If Yes, What Are The Names of The Drinks
Will You Have Signs Showing Names and Ingredients
CATERER NOTES:
Raoul Frevel Jr.
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Head count due 7/24 - she will send us a copy of what she sends to Atlantic Catering
51 Adults / 4 children under 5
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· Arrival Time: 1:00 pm
· Booked time: 4;00 - 9:00 pm
· Guest Count/kids count: 60 adults / 10 or less kids under 12 *suggested kids bags
· Vendor Count: 4
· Vendor Dietary Restrictions:
· Are they providing liquor: Beer & Wine
· If you’re buying your own liquor, what time will it arrive: N/A
Verdi toast for all (not Pre-poured)
· Signature Drinks: No
BAKER
Yia Yia's Bakery
Arrival Time
Is It a Tiered Cake or a Small Cake
If It Is a Tiered Cake, How Many Tiers Is It
Do You Want to Save The Top
If It's a Small Cake, Do You Want to Save The Rest of It
If Not, Do You Want It Served To The Parent Tables
Are You Having Desserts
If Yes, Are They Coming From The Baker
What Kind
Do You Have Any Rentals Such as Stands, Trays, Etc.
Are You Providing Your Own Knife & Cake Server
Are You Providing a Cake Topper
If Yes, Will It Be Taken to The Baker
BAKER NOTES:
· Arrival Time: Yia Yia's will get the cake to the caterer.
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· Cake (tiered or small): Small, the rest of the cake will be served to the parent tables
· Desserts: Yes, Mini desserts being provided by Yia Yia's - set out after cake cutting
· Cake Knife/Server: Yes
· Cake Topper: A flower from the arch flowers will be put on top of cake
· Rentals (such as stands): No rentals, but she might provide a stand - she'll send us a pic of her cake stand so that we know which one is hers
FLORIST
Scentsational Florals
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
Are There Rentals to Return to The Florist
Are You Giving Your Centerpieces Away to Guests
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
Reception Flower Details
FLORIST MISC. NOTES
Rachael Kneisly
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· Arrival Time at Venue: 1:30 pm
· Coming back at the end of the wedding: Yes
· Rentals to be returned to florist: Arch; - Florist is repurposing flowers from Arch to Reception
· Giving centerpieces away (how): DIY - not giving away
· Personal Flowers: Provided by Scentsational; *See floral worksheet
· Cocktail Hour Flowers: None
· Reception Centerpieces: The bride is providing lanterns, greenery, and a wooden slab for us to set up. These will be returned to her at the end of the wedding.
· Other Florals: No
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DJ/BAND
Elite DJ Network
410-469-6000
Arrival Time
Booked Time
Is Your DJ or Band Also Your Emcee
If You Are Having a Band, How Many Players are There Including the Sound Engineer
DJ/BAND NOTES:
Jason Burns
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· Arrival Time: 2:30 - NEED TO CONFIRM
· Booked Time:: 4:00-9:00 pm
· Is the DJ your Emcee: Yes
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Introductions: Bride & Groom only
· Will parents & bridal party stand during your first dance? No
· Grandparents being introduced? acknowleded from their tables
· Parents being introduced? acknowledged from their tables
· Order for Bridesmaids and Groomsmen for ingroductions: N/A
· Bride & Groom – how do you want to be announced?
· Are you changing clothes? No
Suggested flow: - they like this flow
· #1 Introductions - Bride & Groom Only
· #2 First Dance
· Welcome Speech: No Speech
#3 Blessing over food: Yes by Officiant
· #4 Dinner/Buffet
· Toasts toward the end of dinner: No toasts
· #5 Parent Dances:
Bride/Father
Groom/Grandmother
· # 6 Cake Cutting: Small Cake
· Bouquet/Garter Toss: No
· Any special dances, such as Hora, Apron Dance: No
· #7 -Dancing / Party Time
#8 - Last Dance (not private)
· Special exit: No
· After Party: No
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FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
How Do You Want to Be Announced
Are You Changing Clothes
Is There a Special Exit
Misc Flow/Introductions Notes
ENTERTAINMENT
BRIDAL PREP
NVS Salon & Spa
Where Will You Be Getting Ready
Where is The Groom Getting Ready
HAIRSTYLIST INFORMATION
Hairstylist Name
Hairstylist's Cell Phone Number
Arrival Time and End Time
Number of Girls Getting Their Hair Done
How Many Stylists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
How Many Makeup Artists
BRIDAL PREP NOTES:
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· Bride’s prep where: Bel Air Armory
· Groom’s prep where: Bel Air Armory
Hair Stylist
· Arrival Time: 1:00 pm End Time: 2:00 pm
· Number of girls getting their hair done: 2
· How many stylists: 1
Makeup Artist:
· Arrival Time: 1:00 pm End Time: 2:00 pm
· Number of girls getting their makeup done: 2
· How many artists: 1
DRESS SHOP
TUX SHOP
INVITATIONS
Ordered invitations - RSVP 7/1
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FAVORS
Yes
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
FAVOR NOTES:
Mesh bags with hershey kisses
Place at each seat
RENTALS
The only rental is the arch from the Florist
PHOTO BOOTH
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
VIDEOGRAPHER
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
TRANSPORTATION
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Distance and Time Between Each Stop
TRANSPORTATION NOTES: