EVENT DETAILS
Allison
Jesse
Saturday, October 19, 2024
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NOTES
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DRAFT TIMELINE
?? - Hair and makeup
1:00 - Hair and Makeup must be done for all girls
1:30 - Leave getting ready location and head for MSB (allowing 1/2 hour)
2:00 - Groom leave his location and heads for MSB (allowing 1/2 hour)
2:00 - Photographer arrives
2:00 - Bride and Bridesmaids arrive at MSB
2:05 - Bridesmaids get dressed
2:30 - Groom & Groomsmen arrive at MSB
2;40 - Groom & Groomsmen gets dressed
2;15-2:50 - Bride gets dressed / photos
3:00-4:00 Photos
3:00-3;15 - 1st Look with Bride & Groom at MSB
3:15-3:30 - Photos with Bride, Groom and Bridal Party
3:15- Parents arrive at MSB
3:30-4:00 - Photo with Parents - both sides
4:00 - Bride & Groom inside to hide from guests
4:00 - Guest begin to arrive
4:30-5:00 - Ceremony
5:00 - 6:00 - Cocktail Hour
5:00-5:10 - Photos with Bride & Groom only
5:10-5:20 - Photos with family members - they need to know ahead of time where to be
5:20-5:50 - Bride & Groom join cocktail hour
5:50 - Bride & Groom go to bridal suite - bride gets her gown bustled
5:50 - Bridal party and parents need to be in a location al together and wait for introductions
6:00 - Coordinator lines everyone up for Introductions
6:00-11:00 - Reception
6:10 - Introductions into Reception
6:15 - First Dance
6:20 - Welcome Speech byDad ??
6:30-7:30 - dinner
7:20 (approx) - Toast by Best Man & Maid of Honor
7:25 - Cake cutting
7:30 - Parent Dances
7:35-10:45 - Dancing
8:00 - Photographer departs
10:45 - Guests are invited outside for special exit
10:55 - Bride & Groom's Private Last Dance
11:00 -Bride & Groom go through Special Exit
11:00 - Wedding Ends
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*Are you doing a bouquet / garter toss?
*Any special cultural dances?
VENDOR LIST
WEDDING PLANNER
Your Day Your Way LLC, Charlene Gallagher
410-925-1086
Renee-Lead Coordinator
Char - Assistant
PHOTOGRAPHER
Once Like a Spark
Denida S
Arrival Time
Where:
Booked Time:
6 hours / $200 hr to add on
Is There a First Look
Yes
Where Will It Be
??
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
6:23 pm
Dietary Restrictions
Is There a Second Shooter
No
PHOTOGRAPHER NOTES:
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OFFICIANT
Pastor friend
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
1st Look
15 min Bride & Green
15 min Bride & Groom with Bridal Party
30 min Bride & Groom with parents
CEREMONY VENUE
Main Street Ballroom (Main Room) - Rachel
(443) 203-9185
Time of Ceremony
4:30-5:00 pm
Venue
Main Street Ballroom
Rehearsal Date & Time
10/18/24 @ 5:30 pm (flexible) (Renee & me)
Rehearsal Location
Parent's backyard in Howard Co.
Wedding County
Howard County
Will You Have Programs
Yes
If Yes, Will They Be Placed on Seats or in a Basket
In a basket during the cocktail hour
Do You Have Readers
??
If Yes, How Many
Will You Have Aisle Markers
Yes, (4) Laurel Aisle Markers (Something Borrowed)
If Yes, Are You Providing or is The Florist
Bride - we are placing
How Many Rows Are Being Reserved
3 on each side / 12 reserved signs / Reserve chair for past loved ones
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
A box that will be sealed with letters and vows
Will There Be An Aisle Runner or Petals
Lanterns down the side of the aisles
If Yes, Will It Be Placed Ahead of Time
Who Is Providing
Bride
What Signage Do You Have for the Ceremony
What Flowers Do You Have For The Ceremony
Flowers will be rented from Something Borrowed Blooms
Are You Providing an Arch
Arch is provided by venue
If Yes, Who Will Set It Up
Who Will Decorate It
day-of-coordinator
Do You Have Separate Ceremony Musicians
No, DJ doing
What Is The Rain Plan
CEREMONY NOTES:
Menu in frame near buffet table - easel
RECEPTION VENUE
Main Street Ballroom - Rachel
(443) 203-9185
Venue Location
Main Street Ballroom (Main Balll room being flipped from Ceremony)
What Time are Vendors Allowed In
2:00 pm
RECEPTION NOTES:
Bride is allowed in at 2:00 pm
Vendors allowed in at 2:00 pm
They will have a Van with all of their stuff in it (3 designated parking spaces)
/ Ceremony / Garland around entrance rails & stair rails with fairy lights
Mahogany Chivari chairs
COCKTAIL HOUR
Time of Cocktail Hour
5:00-6:00 pm
Location
Outer Room (Ceremony Room Flipped for Reception)
Are There Separate Musicians
No
What Is The Decor of The Cocktail Hour
Garland / 12 votives / bud vases / bridemaid's bouquets
Is There Signage For The Cocktail Hour
small light up sign that says BAR / Seating Chart
COCKTAIL HOUR NOTES:
Basket in Cocktail Hour for kids
Gold Chargers - renting from me
RECEPTION
What Is The Time of The Reception
6:00-11:00 pm
What Signage Do You Have For The Reception
Welcome Sign
Will You Provide a Guest Book
Yes
What Type
Sign a record
Will You Have Place Cards Or a Seating Chart
Seating Chart
Will You Provide the Table Numbers
Yes
Will You Provide a Gift Box For The Gift Table
Yes
Will You Provide Bathroom Baskets
Yes
Will You Have a Memorial Table
Yes
If Yes, What Type (Photos, Candles, Flowers, Etc.)
N/A
Will There Be Yard Games
No
If So, What Yard Games Need to Be Set Up
N/A
What Decor Other Than Flowers Will You Have at The Reception
N/A
Who Will Be the Person(s) To Take Everything At The End of The Night
Van (in front of building) / Gift & Cards to parents car / Gift Box-let Mom know where it is
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
Kids activities-lkids tables / cigars on bar
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Yes
If Yes, What Is The Decor For This Table
In front of the arch; see inspiration photo
Will You Provide Your Toasting Glasses
Using caterers
CATERER
Beefalo Bob's
Shannon
Arrival Time
2:00 pm
Booked Time
What Is Your Guest Count
150
How Many Are Kid's Meals
20
Vendor Count
(2) Coordinators (2) Photographers (1) DJ = 5
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
Yes
If Yes, Where Are You Purchasing It From
Total Wine
Will It Be Delivered or Brought By Someone
Not delivered - someone will bring it
What Time Will It Be Delivered
N/A
Will They Pick Up Unopened Bottles
No pick up
If No, Who Is Taking The Liquor at The End of The Night
In the van
Are You Having Signature Drinks
No
If Yes, What Are The Names of The Drinks
Will You Have Signs Showing Names and Ingredients
No
CATERER NOTES:
16 tables
8 per person
BAKER
Wegmans
Arrival Time
Is It a Tiered Cake or a Small Cake
Yes
If It Is a Tiered Cake, How Many Tiers Is It
2-tier with sheets cakes
Do You Want to Save The Top
Yes
If It's a Small Cake, Do You Want to Save The Rest of It
N/A
If Not, Do You Want It Served To The Parent Tables
N/A
Are You Having Desserts
Ice Cream
If Yes, Are They Coming From The Baker
No
What Kind
Do You Have Any Rentals Such as Stands, Trays, Etc.
Ice Cream Stand
Are You Providing Your Own Knife & Cake Server
Are You Providing a Cake Topper
Laurel Cake Cluster - Something Borrowed
If Yes, Will It Be Taken to The Baker
No -we will place it
BAKER NOTES:
Ice Cream Cart
Sign
Jeni's - Renee will put inn conainers
FLORIST
Something Borrowed
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
Are There Rentals to Return to The Florist
Are You Giving Your Centerpieces Away to Guests
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
Laurel Collection
Lanterns w/wreaths and table
Reception Flower Details
Laurel Collection
(4) Laurel Posey
(5) Laurel Bridesmaids Bouquets
(1) Laurel Bridal Bouquet
(6) Laurel Bouonniere
(6) Laurel Garlend (Arch)
(2) Bud Vases (set of 2)
(12) Mercury Gold Glass Votives
(20) premium Gold Lanterns
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FLORIST MISC. NOTES
Could use my white draping for paneled wall with greenery at the top.
DJ/BAND
Once Like A Spark
Arrival Time
Booked Time
7 hours
Is Your DJ or Band Also Your Emcee
If You Are Having a Band, How Many Players are There Including the Sound Engineer
DJ/BAND NOTES:
DJ need 2.5 hours to set up
DJ meeting on 9/14
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
How Do You Want to Be Announced
Are You Changing Clothes
Is There a Special Exit
Misc Flow/Introductions Notes
ENTERTAINMENT
None
BRIDAL PREP
Where Will You Be Getting Ready
Main Street Ballroom - get dressed
Where is The Groom Getting Ready
3608 Broadleaf Ct., Glenwood MD 21738
HAIRSTYLIST INFORMATION
Hairstylist Name
Hairstylist's Cell Phone Number
Arrival Time and End Time
Number of Girls Getting Their Hair Done
How Many Stylists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
How Many Makeup Artists
BRIDAL PREP NOTES:
DRESS SHOP
Bridal Boutique - Columbia MD
TUX SHOP
Baltimore Custom Clothiers
Groom is wearing a suit - custom made
INVITATIONS
Zola
Send invitations 8/1 - 8/8
RSVP date 9/27
On the inspiration tab
FAVORS
Ice Cream
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
FAVOR NOTES:
She's looking at ice creams with an ice cream cart
Jennie's Ice Cream - shipped in dry ice to her parents' home
Drop off time: 3 pm
Put it out after cake is cut - Cart will be rolled out
Sign on ice cream stand - sign on the side with flavors
Who is loading the stand?
RENTALS
Ice cream stand & flowers
Chargers $1.50 each
PHOTO BOOTH
No
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
VIDEOGRAPHER
No
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
TRANSPORTATION
No
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Distance and Time Between Each Stop
TRANSPORTATION NOTES:
Maybe to get them from reception to hotel
Hotels
Best Western
15 rooms
ADDRESS: 6755 Dorsey Rd., Elkridge MD 21075 Guests)
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