EVENT DETAILS
Haley
Alex
Friday, September 26, 2025
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NOTES
Onsite Coordinator: Tia Sturgis 443-366-3774
Assistant: Susan Jones
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DRAFT TIMELINE
8:00 am - Bridal party arrives at Cold Saturday Farm
9:30 am - Hair and Makeup arriving
11:30-12:30 - Bride's Makeup
12:00 - Photographer arrives
12:30-1:30 - Bride's Hair
1:00 - Florist arrives with personal flowers
1:00 - Bridesmaids gets dressed (for the ones still getting hair & makeup done, they gets dressed as soon as they're finished)
1:30 Hair and Makeup must be finished
1:30 - Groom and Groomsmen get dressed
1:30 - Bride gets dressed
1:30-2:30 - Photos
1:30 - Coordinators arrive
2:30 - Bridesmaids Hair and Makeup must be finished
2:30 - Alcohol and cake arrives (family member)
2:30-2:45 - First Look with Bride & Groom
2:45 - 3:15 - Photos with Bride, Groom, and Bridal Party
3:15-3:30 - Photos with Bride, Groom, and Family
3:30 - Bridal Party back inside to hide from guests
3:30 - Touch ups for bride's hair and makeup
3:30 - Alcohol arrives
4:00 - Guests arrive
4:30-5:00 - Ceremony (ceremony will probably be 15 min. / time padded in for guests to move from ceremony to Cocktail Hour)
5:00-6:00 - Cocktail Hour
5:00-5:15 - Couples Photos
5:15-5:25 - Bride gets her dress bustled
5:25-5:55 - Bride & Groom join the Cocktail Hour
5:55 - Coordinator gets Bride & Groom and takes them to the Private Dinner location
6:00-10:00 - Reception
6:00-6:15 - Private Dinner for Bride & Groom (located to be determined)
6:00-6:15 - Guests are asked to move to the Reception site
6:15 - Introductions of Bridal party (Group) GPs & Parents acknowledge from their tables
6:25 -6:35- First Dance
- Parent Dances
6:35 - Welcome Speech ??
6:45-7:45 - Buffet Dinner
6:40-7:00 - Golden Hour / Sunset Photos
7:00 - Bride & Groom return to the Reception / eat Dinner
7:20 - Toasts by Maid of Honor & Best Man
7:40-7:50 - Photo Dash to each table
7:50-8:00 - Bride changes her clothes
8:00 - Cake Cutting
8:00-9:45 - Dancing
9:45 - Invite guests outside for special exit (Coordinator will hand out special exit items)
9:50 - Private Last Dance
9:55 - Bride & Groom go 0utside for the special exit
10:00 Wedding Ends
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9/8/25 - Haley sent EM to make these changes:
After all photos (including sunset photos)- and if we could move parent dances up in the timeline so that I can be in my wedding dress for that too! I think changing right before cake cutting would be good!
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VENDOR LIST
PHOTOGRAPHER
Golden Hour Photo Company
443-880-0577
Larissa Wiencek
Arrival Time
12:00-10:00 pm
Where:
Venue
Booked Time:
10 hours
Is There a First Look
Yes
Where Will It Be
Pond
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
B&G, B&G withBP, B&G with Parents
Sunset Time
6:40-7:00 Golden Hour
Dietary Restrictions
Is There a Second Shooter
No
PHOTOGRAPHER NOTES:
OFFICIANT
Her father
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
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CEREMONY VENUE
Cold Saturday Farm (house)
407-595-8755
Time of Ceremony
4:30-5:00 pm
Venue
Cold Saturday Farm
Rehearsal Date & Time
09/25/25 @ 5:00
Rehearsal Location
Cold Saturday Farm (fribt of house)
Wedding County
Carroll
Will You Have Programs
No
If Yes, Will They Be Placed on Seats or in a Basket
N/A
Do You Have Readers
No
If Yes, How Many
N/A
Will You Have Aisle Markers
Yes - reserved signs
If Yes, Are You Providing or is The Florist
Bride
How Many Rows Are Being Reserved
1-2 rows
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
No
Will There Be An Aisle Runner or Petals
No
If Yes, Will It Be Placed Ahead of Time
N/A
Who Is Providing
N/A
What Signage Do You Have for the Ceremony
Welcome Sign (mirror w/stand),on path to ceremony with welcome table Cocktail Sign (menu); Seating Chart
What Flowers Do You Have For The Ceremony
(2) gold stands in front on each side / move beside head table
Are You Providing an Arch
No
If Yes, Who Will Set It Up
N/A
Who Will Decorate It
N/A
Do You Have Separate Ceremony Musicians
DJ
What Is The Rain Plan
They can set up a tent fro both ceremony & cocktail hour / reception could be in the barn
CEREMONY NOTES:
RECEPTION VENUE
Cold Saturday Farm
407-595-8755
Venue Location
Cold Saturday Farm
What Time are Vendors Allowed In
9:00am / coordinators 2-3 hrs before ceremony
RECEPTION NOTES:
Tables are long (farm tables)
Runner & bud vases / single stem fake roses
Votive Candles
Table #
10 min between each location
15 min between CH & Reception (private dinner)
Venue provides:
- 250 resin white chairs
- 38 tables (60" rounds)
- Couryard: 100 chairs (brown, wooden) & 14 farm table to seat 100
- Orchard Barn: ony for ceremony or cocktail hour
COCKTAIL HOUR
Time of Cocktail Hour
5:00-6:00 PM
Location
Brown Barn inside & .outside on deck
Are There Separate Musicians
DJ
What Is The Decor of The Cocktail Hour
bud vase & votives for cocktail tables
Is There Signage For The Cocktail Hour
Seating Chart & Menu Sign with easels unless caterer put signs in front of chafing dishes
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
6:00-10:00 pm (inside barn)
What Signage Do You Have For The Reception
Welcome Sign (move from entrance)
Will You Provide a Guest Book
Yes
What Type
Audio Guest Book
Will You Have Place Cards Or a Seating Chart
Seating Chart
Will You Provide the Table Numbers
Yes - acryllic signs
Will You Provide a Gift Box For The Gift Table
Yes
Will You Provide Bathroom Baskets
Yes
Will You Have a Memorial Table
No / Sign with candle
If Yes, What Type (Photos, Candles, Flowers, Etc.)
N/A
Will There Be Yard Games
No - if so, Groomsmen will set up
If So, What Yard Games Need to Be Set Up
Corn Hole possibly
What Decor Other Than Flowers Will You Have at The Reception
Runner, Bud Vases & votives & frame with QR code for photos
Who Will Be the Person(s) To Take Everything At The End of The Night
Her parents
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
No
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
No
If Yes, What Is The Decor For This Table
Head Table - 8' farm table; runner, bud vases; votives & bouquet(10 people)
Will You Provide Your Toasting Glasses
No, will use caterers
CATERER
CarterQue
240-454-1317
Colleen
Arrival Time
3:00 pm
Booked Time
3:00-11:00 pm
What Is Your Guest Count
87 (RSVP date end of July or end of August)
How Many Are Kid's Meals
7
Vendor Count
5 (2 Coordinators, 2 DJs, 1 Photographer)
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
Yes
If Yes, Where Are You Purchasing It From
Costco
Will It Be Delivered or Brought By Someone
Brought by family - bring @ by no later than 3:30 pm
What Time Will It Be Delivered
by 3:30
Will They Pick Up Unopened Bottles
N/A
If No, Who Is Taking The Liquor at The End of The Night
Bride's parents
Are You Having Signature Drinks
Yes
If Yes, What Are The Names of The Drinks
Orange Crush, Original Margarita
Will You Have Signs Showing Names and Ingredients
Yes
CATERER NOTES:
- Caterer is full service - they clean up
- Beverage station with plastic glasses (3 drinks, water,unsweet tea & Lemonade)
- Caterer cuts the cake
- Final count is 8/26
BAKER
Costco
Arrival Time
3:30 - Coming with alcohol
Is It a Tiered Cake or a Small Cake
Small for cutting
If It Is a Tiered Cake, How Many Tiers Is It
N/A
Do You Want to Save The Top
N/A
If It's a Small Cake, Do You Want to Save The Rest of It
Yes - save it
If Not, Do You Want It Served To The Parent Tables
N/A
Are You Having Desserts
`Yes & Sheet Cake
If Yes, Are They Coming From The Baker
N/A
What Kind
N/A
Do You Have Any Rentals Such as Stands, Trays, Etc.
N/A
Are You Providing Your Own Knife & Cake Server
Yes
Are You Providing a Cake Topper
Yes
If Yes, Will It Be Taken to The Baker
No
BAKER NOTES:
Looking at Costco tierd cake and sheet cakes
FLORIST
DIY - discussed maybe using some of my decor
Arrival Time at Ceremony Site
1:00 pm with personal flowers / silk flowers for personal
Arrival Time at Venue Site
Her mom is bringing the bouquets & bouts
Are They Coming Back at The End of The Wedding
No
Are There Rentals to Return to The Florist
Are You Giving Your Centerpieces Away to Guests
No, she'll keep
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Yes
Are There Any Other Decorations Besides Flowers
Votive Candles
Cocktail Hour Flower Details
Maybe bud vases and votivs
Reception Flower Details
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FLORIST MISC. NOTES
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DJ/BAND
Shiny Entertainment
443-377-3587
Kristin Stock
Arrival Time
Booked Time
4:30pm-10pm
Is Your DJ or Band Also Your Emcee
Yes
If You Are Having a Band, How Many Players are There Including the Sound Engineer
DJ/BAND NOTES:
Needs 6 or 8' table
Small table for Ceremony/Cocktail area
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Yes
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Yes
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
Yes
How Do You Want to Be Announced
Are You Changing Clothes
No
Is There a Special Exit
Yes
Misc Flow/Introductions Notes
Introductions
Grandparents & Parents - from their tables
- Pat Holford
- Ellen Mc Cabe
- Clayton & Linda Dalton
Parents
- Parents of the Bride: Mark & Suzy Berard
- Mother of the Groom: Jennifer McCabe
Wedding Party as a Group:
Deshon, Hunter, Adam, Alex, Veda, Valentina, Sydney, Madson
Ring Bearer & Flower Girl: Waylon & Nora
Bride & Groom: Haley & Alex Dalton
ENTERTAINMENT
N/A
BRIDAL PREP
Where Will You Be Getting Ready
Cold Saturday Farm
Where is The Groom Getting Ready
Cold Saturday Farm
HAIRSTYLIST INFORMATION
Hairstylist Name
Carrie
Hairstylist's Cell Phone Number
301-708-6187
Arrival Time and End Time
9:30-1:30
Number of Girls Getting Their Hair Done
7
How Many Stylists
2
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Erin Munchel
Makeup Artist Cell Phone Number
443-425-6568
Number of Girls Getting Their Makeup Done
7, including myself
How Many Makeup Artists
2
BRIDAL PREP NOTES:
DRESS SHOP
Everything is done
TUX SHOP
Men's Warehouse- Suit
INVITATIONS
Sending end of May
RSVP end of June or 1st of July
FAVORS
???
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
FAVOR NOTES:
RENTALS
No
PHOTO BOOTH
No
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
VIDEOGRAPHER
No
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
TRANSPORTATION
No
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Distance and Time Between Each Stop
TRANSPORTATION NOTES: