EVENT DETAILS
Alexis
Adam
Saturday, September 26, 2026
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NOTES
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Lead Coordinator: Tia Sturgis 443-366-3774
Assistant: Meara Kuriny
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Rehearsal 9/25 @ 6:00 pm - outside of Copper Shark / rain plan inside gym
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Draft Timeline (Revised due to changing clothing)
12:30 - Hair and Makeup needs to be finished
12:00 - Photographer arrives
1:00 - Break, refreshments, bathroom breaks
1:00 - Girls get dressed
1:30 - Bride gets dressed
1:00 - 2nd photographer arrives at Adam's house
1:00 - Groom gets dressed
2:00- Groom arrives at Federal Hill
2:00 - Vendor Arrivals
2:00 - YDYW arrives - Tia & Meara
2:15 - Bride arrives at Federal Hill
2:30-3:30 - First Look photos
2:30-2:45 - Bride & Groom
2:45-3:00 - Bride & Groom with Wedding Party
3:00-3:30 - Bride & Groom with Parents / Family
3:30 - Wedding Party returns - goes to main building
3:30 - Guest begin to arrive - gather in front of the Egg
4:00-4:30 - Ceremony (in front of the Egg)
4:30-5:30 - Cocktail Hour (1st Floor of JVRC bldg)
Photos with extended family
5:30-9:00 - Reception (JVRC Bldg.)
5:30 - Invite guests upstairs (this will take about 15 min)
5;45 - Introductions of Wedding Party
5:55 - First Dance / Welcome Speech / Parent Dances
6:00-7:00 - Dinner
6:40-7:00- Golden Hour Sunset Photos (Sunset: 6:54 PM)
7:10 - Best Man & Maid of Honor Toasts (when Bride & Groom return)
7:20 - Cake Cutting
7:30- Change clothes
7:30-8:45 - Dancing
8:00 - Photographer departs - may add an extra hour ??
8:45 - Invite guests outside for Grand Exit
8:55 - Private Last Dance
9:00 - Bride & Groom go outside for their Grand Exit
After Party
9:00 - 2nd Photographer departs
9:00-10:00 - Vendor Clean up / Pack up
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VENDOR LIST
PHOTOGRAPHER
K&A Photo + Video
(443) 813-8266
Arrival Time
Where:
Royal Sonesta
Booked Time:
8 hours - may add extra hour
Is There a First Look
Yes
Where Will It Be
Federall Hill or Rash Field
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
7:24 (7:00-7:20)
Dietary Restrictions
Is There a Second Shooter
2 - one to house for Adam (1) for Bride
PHOTOGRAPHER NOTES:
OFFICIANT
Sarah Biondello (neighbor) & Tricia Babbie
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
already married; got married the day before at St. Louis CC in Clarksville
CEREMONY VENUE
AVAM (By theNop Egg), 800 Key Hwy.
Time of Ceremony
5-5:30 PM (clarksville) *SHE'S CHANGING TIME FRAME - WILL GET IT IN WIRTING
Venue
AVAM
Rehearsal Date & Time
6:00 pm
Rehearsal Location
Copper Shard -
Wedding County
Baltimore City - they are getting officially married the day before at a church
Will You Have Programs
No
If Yes, Will They Be Placed on Seats or in a Basket
N/A
Do You Have Readers
No
If Yes, How Many
N/A
Will You Have Aisle Markers
Yes
If Yes, Are You Providing or is The Florist
Reserved Signs / Wedding Party & Parents
How Many Rows Are Being Reserved
2 rows
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
No
Will There Be An Aisle Runner or Petals
No
If Yes, Will It Be Placed Ahead of Time
N/A
Who Is Providing
N/A
What Signage Do You Have for the Ceremony
Welcome - at the entrance
What Flowers Do You Have For The Ceremony
Are You Providing an Arch
Yes - Broken - repurpose that to behind B&G at head table
If Yes, Who Will Set It Up
Scentsational Florals
Who Will Decorate It
Florist
Do You Have Separate Ceremony Musicians
DJ
What Is The Rain Plan
Rain Plan - Ceremony 3rd floor; cocktail hour 1st floor; reception 3rd floor
CEREMONY NOTES:
Rain Plan - Ceremony 3rd floor; cocktail hour 1st floor; reeption 3rd floor
- Repurpose ceremony florals on stands to floor in front of bride & groom at head table
- Repurpose aisle (florist will do) to the back of the B&G at the head table
RECEPTION VENUE
AVAM - JVRC 3rd floor, 890 Key Hwy.
Venue Location
What Time are Vendors Allowed In
RECEPTION NOTES:
Cocktail Hour: JVRC 1st floor
Head Table seating:
Bridesmaids:
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Head Table:
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Head table:
Best Man follows Groom
Nina Talbot (Kevin Hines)
Michelle Stone (Kristopher Bielecki)
Julia Hall (Mitchell Coverstone)
Mikala Nuccio (Ezekiel Gentle)
Bella Abbott
Hailla Vinson
Jordan Bensen (Joseph Bensen)
Lauren Ford (John Gaeta) - will be seated on groom's side
Megan Axenfeld (Chas Maraldo) - will be seated on groom's side
Groomsmen:
Quinten Marcott (Rachael Gala)
John Gaeta (Lauren Ford)
Chas Maraldo (Megan Axenfeld)
Aaron Wold (Tricia Babbie)
Jay Shemenski (Sara Biondello)
Ben Geadelmann (Fiona Armstrong-Pavlik)
Nina Talbot (Kevin Hines)
Michelle Stone (Kristopher Bielecki)
Julia Hall (Mitchell Coverstone)
Mikala Nuccio (Ezekiel Gentle)
Bella Abbott
Hailla Vinson
Jordan Bensen (Joseph Bensen)
Lauren Ford (John Gaeta) - will be seated on groom's side
Megan Axenfeld (Chas Maraldo) - will be seated on groom's side
Groomsmen:
Quinten Marcott (Rachael Gala)
John Gaeta (Lauren Ford)
Chas Maraldo (Megan Axenfeld)
Aaron Wold (Tricia Babbie)
Jay Shemenski (Sara Biondello)
Ben Geadelmann (Fiona Armstrong-Pavlik)
COCKTAIL HOUR
Time of Cocktail Hour
4:30-5:30 pm
Location
AVAM - JVRC 1st Floor
Are There Separate Musicians
What Is The Decor of The Cocktail Hour
Is There Signage For The Cocktail Hour
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
5:30-9:00 pm JVRC 3rd Floor
What Signage Do You Have For The Reception
Move Welcome Sign in area of piano
Will You Provide a Guest Book
Yes
What Type
Polaroids ??
Will You Have Place Cards Or a Seating Chart
Seating Chart & Place Cards - talked about zip loc b ags
Will You Provide the Table Numbers
Yes
Will You Provide a Gift Box For The Gift Table
Yes
Will You Provide Bathroom Baskets
Maybe
Will You Have a Memorial Table
No
If Yes, What Type (Photos, Candles, Flowers, Etc.)
N/A
Will There Be Yard Games
N/A
If So, What Yard Games Need to Be Set Up
N/A
What Decor Other Than Flowers Will You Have at The Reception
Who Will Be the Person(s) To Take Everything At The End of The Night
Parents
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
No
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Head Table
If Yes, What Is The Decor For This Table
Will You Provide Your Toasting Glasses
No - using caterers
CATERER
Zeffert & Gold Catering
Matt Gold
Arrival Time
2:00 ETA
Booked Time
4:30-10:00 CONTRACT SAYS 5-10 - SHE'S CHANGING THE TIME WITH THEM - GET IT IN WRITING
What Is Your Guest Count
135
How Many Are Kid's Meals
No
Vendor Count
(2) Photographers (2) Coordinators (7) band members (1) sound engineer ??
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
No
If Yes, Where Are You Purchasing It From
N/A
Will It Be Delivered or Brought By Someone
N/A
What Time Will It Be Delivered
N/A
Will They Pick Up Unopened Bottles
N/A
If No, Who Is Taking The Liquor at The End of The Night
N/A
Are You Having Signature Drinks
Yes (3)
If Yes, What Are The Names of The Drinks
Will You Have Signs Showing Names and Ingredients
Yes
CATERER NOTES:
Matt Gol
Buffet
BAKER
Friend
Arrival Time
Is It a Tiered Cake or a Small Cake
Small
If It Is a Tiered Cake, How Many Tiers Is It
Cut and serve to parent tables
Do You Want to Save The Top
If It's a Small Cake, Do You Want to Save The Rest of It
Cut and serve it at the cake table for parents & bridal party
If Not, Do You Want It Served To The Parent Tables
Yes
Are You Having Desserts
Yes
If Yes, Are They Coming From The Baker
Yes
What Kind
Dessert Table - delivered - Z&G will set it up
Do You Have Any Rentals Such as Stands, Trays, Etc.
Z&G
Are You Providing Your Own Knife & Cake Server
Using Z&Gs
Are You Providing a Cake Topper
Maybe ??
If Yes, Will It Be Taken to The Baker
BAKER NOTES:
Z&G will serve cake and desserts
FLORIST
Scentsational Florists
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
Are There Rentals to Return to The Florist
Are You Giving Your Centerpieces Away to Guests
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
Reception Flower Details
FLORIST MISC. NOTES
DJ/BAND
Lewis Pettininelli Entertainment (LPE)
Arrival Time
Booked Time
Is Your DJ or Band Also Your Emcee
If You Are Having a Band, How Many Players are There Including the Sound Engineer
DJ/BAND NOTES:
7 pc band
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
How Do You Want to Be Announced
Are You Changing Clothes
Is There a Special Exit
Misc Flow/Introductions Notes
ENTERTAINMENT
BRIDAL PREP
Where Will You Be Getting Ready
Royal Sonesta (NO CONTRACT - HAVE EMAIL CONFIRMATION)
Where is The Groom Getting Ready
HAIRSTYLIST INFORMATION
Hairstylist Name
Brittany Egen
Hairstylist's Cell Phone Number
Arrival Time and End Time
Number of Girls Getting Their Hair Done
How Many Stylists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Amber Squeo
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
How Many Makeup Artists
BRIDAL PREP NOTES:
5/5/26-EM confirmation - NO CONTRACT
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Alexis Bensen
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Tue, May 5, 9:47 PM
to me
📷
Charlene,
Here is the email thread for wedding makeup! I don't have anything besides text messages from my hair lady but I expect zero issues we have been talking frequently about timeline and haircuts and such.
Alexis
---------- Forwarded message ---------
From: Amber Sgueo <infoglambyams@gmail.com>
Date: Thu, Mar 12, 2026 at 11:55 PM
Subject: Re: Bridal makeup 9/26/26
To: Alexis Bensen <theneisses@gmail.com>
Awesome! Thank you!
On Thu, Mar 12, 2026 at 11:01 PM Alexis Bensen <theneisses@gmail.com> wrote:
Amber,It didn’t go through so thanks for reaching out again! That all sounds good to me!AlexisOn Tue, Mar 10, 2026 at 2:04 PM Amber Sgueo <infoglambyams@gmail.com> wrote:
Hi Alexis!Did my last email go through? I’m so sorry if it didn’t. Yes, Payment would be due the day of the wedding, except for the trial.I apologize if my last email didn’t send.Thanks,Amber 📷On Fri, Feb 27, 2026 at 1:55 PM Alexis Bensen <theneisses@gmail.com> wrote:
Will do! Is payment due day of the wedding (besides trial makeup)?On Fri, Feb 27, 2026 at 1:49 PM Amber Sgueo <infoglambyams@gmail.com> wrote:
Hi Alexis,
I will definitely let you know if anything changes regarding my availability on July 19! I had a feeling your bridal shower might be that day. 📷📷
Please let me know if another date comes up that works for you.AmberOn Fri, Feb 27, 2026 at 11:55 AM Alexis Bensen <theneisses@gmail.com> wrote:
Hi Amber,Great thank you! No, the trial would be for the wedding day makeup, but I thought it would be nice to have the trail on the same day as my bridal shower!I will find a different day to the wedding day makeup trial, but would look for a Saturday most likely! And yes, if anything changes please let me know!AlexisOn Fri, Feb 27, 2026 at 11:46 AM Amber Sgueo <infoglambyams@gmail.com> wrote:
Hi Alexis,
That sounds great! I have marked you down for your wedding on September 26, 2026. There is no rush on the final count; you can let me know in a couple of months.
I am unfortunately unavailable on July 19 as I will be in South Carolina. Is the trial for your bridal shower? I have every other Sunday that month available if another date works for you.
Please let me know if there is another day you would like to schedule. If my travel plans change and I am available on the 19th, I will certainly let you know.Thanks so much,AmberOn Thu, Feb 26, 2026 at 6:14 PM Alexis Bensen <theneisses@gmail.com> wrote:
Thanks Amber!I would like to go ahead and book for myself and I will at least have 3 others that would like to get makeup done; however, I do not have a final count yet.Additionally, do you have availability on July 19 to do my makeup trial?Thanks,Alexis
EM notes:
AI Overview
- You received forwarded thread about bridal makeup booked for 9/26/26.
- Amber confirmed 9/26/26 date; payment due day of wedding.
- Alexis confirmed payment terms; trial date is TBD, likely a Saturday.
DRESS SHOP
TUX SHOP
INVITATIONS
FAVORS
Sun Catcher
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
Will be part of seating chart or placed at each place setting
FAVOR NOTES:
RENTALS
Event Dynamics
Lights over reception area
draping to divide the main room
PHOTO BOOTH
No
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
VIDEOGRAPHER
No
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
TRANSPORTATION
Looking for bridal party bus
How Many Shuttles
Booked Time for Each
4:30 shuttle departs to bring guests to AVAM from Royal Sonesta / Return @ 9:30
How Many Locations for Pick Up
From Royal Sonesta & AVAM & back to hotel
Names of the Hotels that They Are Staying At
Royal Sonesta
Bensen Neiss Wedding Room Block
Distance and Time Between Each Stop
10 min walk
TRANSPORTATION NOTES:
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