EVENT DETAILS
Morgan
Ryan
Saturday, April 5, 2025
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NOTES
Lead Coordinator: Tia Sturgis
Assistant: Cassidy Coates
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Draft Timeline (updated by MB 3/5)
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2:00 - Photographer arrives at the Butterfly Room (*full length mirror put in bridal suite until after she gets dressed, then place in reception area)
2:00 - Bride/groom/family arrive at venue
2:10-3:00 - Bride does own makeup
Her mom and grandma are getting their hair done at the hotel
2:45 - Groom gets dressed
3:00-3:30 - cousin does bride's hair
3:30-3:40 - Bride gets into her gown
4:00-4:15 - 1st Look with Bride & Groom followed by couples photos
4:15-4:30 - Photos with Parents, siblings
5:00 - Back inside to hide from guests
5:00-5:30 - Guests begin to arrive (DJ playing music), Watershed mics Aisha and groom
5:30-6:00 - Ceremony
6:00-7:00 - Cocktail Hour /Golswn Hour photos
6:00-6:45 - Couples photos, sign marriage license in courtyard (room turnaround for reception space,
6:45 - Bride & Groom join Cocktail Hour or go the bridal suite
7:00 - Guests are invited to take their seats; brid&groom go outside for sunset photos if weather is good
7:15 - Introductions
Acknowledge grandparents from their tables ( Joseph & Bridget Leskin, Ruth Benner)
Bride's parents (Timothy & Christine Benner)
Grooms mom & brother,Colin (Margaret Gore & Colin Gore)
Bride & Groom (Mr. Ryan & Morgan Gore)
7:15 - First dance
7:20-7:35 - Dinner (plated meal) - Welcome Speech by FOB (call up both Timothy Benner & Christine Benner), followed by welcome by MOG (Margaret Gore)
7:35-Dinner
7:55- 8:15 - Band eats dinner
8:15-8:25 - Toast (Colin Gore)
8:25-8:35 - Parent dances
Mother/Son
Father/Daughter (invite guests to dance floor halfway throguh)
9:30 - Cake cutting
9:40 - Dollar dance
9:55-10:55 - Dancing (Note: photographer contracted until 10pm)
10:55 - Last Dance
11:00 - Bride & Groom say goodbye to guests (will leave in Uber Black)
11:00 - Wedding Over, 1hr for clean up and load out
VENDOR LIST
WEDDING PLANNER
Charlene Gallagher, Your Day Your Way LLC
410-925-1086
Day of Coordination
PHOTOGRAPHER
Wes Shinn Photography & Film
(904) 501-7174
Wes Shinn
Arrival Time
2:00 pm-10:00 pm
Where:
Burterly Room
Booked Time:
8 hours (not listed on the contract) 2-10pm
Is There a First Look
Yes
Where Will It Be
At venue, probably in small courtyard off the bride's get ready space
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Just bride and groom
Sunset Time
7:35 pm
Dietary Restrictions
Is There a Second Shooter
Yes, for videography
PHOTOGRAPHER NOTES:
Also had our engagement photos with him
OFFICIANT
(bride's cousin)
240-432-7687
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
She and her husband Richard will arrive during setup time to help set up. They will also be available to take things during tear down at the end of the night.
She's also a guest
CEREMONY VENUE
The Butterfly Room
Time of Ceremony
5:30-6:00 pm
Venue
Butterfly Room (same room as Reception / room will be flipped)
Rehearsal Date & Time
Not needed
Rehearsal Location
N/A
Wedding County
Baltimore City
Will You Have Programs
No
If Yes, Will They Be Placed on Seats or in a Basket
N/A
Do You Have Readers
No
If Yes, How Many
N/A
Will You Have Aisle Markers
Will have reserved signs for 1st row
If Yes, Are You Providing or is The Florist
They are
How Many Rows Are Being Reserved
1st / 5 chairs each side
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
Hand fasting - will have either a small table for the cord or have family hold it for ceremony
Will There Be An Aisle Runner or Petals
Will do rugs - where they stand / smaller rugs for the aisle
If Yes, Will It Be Placed Ahead of Time
Placed during set up
Who Is Providing
Bride/groom
What Signage Do You Have for the Ceremony
Greeters (friends) - Open Seating - no
What Flowers Do You Have For The Ceremony
Florals for arch-DIY
Are You Providing an Arch
Yes
If Yes, Who Will Set It Up
Family and/or groom will set up arch and attach florals (will provide pictures and instructions)
Who Will Decorate It
We will
Do You Have Separate Ceremony Musicians
DJ
What Is The Rain Plan
N/A
CEREMONY NOTES:
RECEPTION VENUE
Butterfly Room
Venue Location
1226 Wicomico St, Baltimore
What Time are Vendors Allowed In
2:00 pm
RECEPTION NOTES:
3/20 @ 3:30 is the Walkthrough with Tia (confirmed)
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COCKTAIL HOUR
Time of Cocktail Hour
5:30-6:30 pm
Location
Butterfly Room (room is divided by drapes - 1/2 of room is CH / the other 1/2 is Ceremony & Reception
Are There Separate Musicians
No
What Is The Decor of The Cocktail Hour
Bud vases & tea candles
Is There Signage For The Cocktail Hour
Seating Chart / Menu for Bar
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
7:00-11:00 pm (4hr)
What Signage Do You Have For The Reception
Memorial photos/table sign, table numbers, placecards, menu cards (1-2 per table), bathroom directional signs BATAHROOM BASKETS sign for card box, cookie table sign; to go boxes
Will You Provide a Guest Book
No
What Type
N/A
Will You Have Place Cards Or a Seating Chart
Place Cards & Seating Chart (talked about ziploc bags for each table #)
Will You Provide the Table Numbers
Yes
Will You Provide a Gift Box For The Gift Table
Yes
Will You Provide Bathroom Baskets
Yes
Will You Have a Memorial Table
Yes
If Yes, What Type (Photos, Candles, Flowers, Etc.)
Photos, some bud vases
Will There Be Yard Games
No
If So, What Yard Games Need to Be Set Up
N/A
What Decor Other Than Flowers Will You Have at The Reception
Tea candles, Wooden Sculptures that Groom's Dad made (TBD), Standing Mirror selfie setup (bride/groom will provide)
Who Will Be the Person(s) To Take Everything At The End of The Night
Aishea & Richard, Uncle Joe & Aunt Becky, Brian's mom's partner
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
No
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Yes / center of glass wall
If Yes, What Is The Decor For This Table
set ceremony arch behind table, tea candles and bud vases
Will You Provide Your Toasting Glasses
No, Caterer will provide
CATERER
Rouge Fine Catering
410-527-0007
Kate Tyler (Eli is onsite manager)
Arrival Time
2:00pm
Booked Time
What Is Your Guest Count
inviting 160 / expecting 130 RSVP date 3/14
How Many Are Kid's Meals
1 (6) year old
Vendor Count
Band (6) Sound Engineer (1) Photographer & Videographer, Coordinaors (2) = 11- vendor
Vendor Dietary Restrictions
TBD
Are You Providing Your Own Liquor
No
If Yes, Where Are You Purchasing It From
N/A
Will It Be Delivered or Brought By Someone
N/A
What Time Will It Be Delivered
n/A
Will They Pick Up Unopened Bottles
N/A
If No, Who Is Taking The Liquor at The End of The Night
N/A
Are You Having Signature Drinks
Yes (2)
If Yes, What Are The Names of The Drinks
Yes
Will You Have Signs Showing Names and Ingredients
Yes
CATERER NOTES:
Plated
Caterer will also handle cookie table (we won't set it up)
BAKER
Rouge Fine Cateirng
Arrival Time
2:00pm
Is It a Tiered Cake or a Small Cake
Small - for cake cutting
If It Is a Tiered Cake, How Many Tiers Is It
N/A
Do You Want to Save The Top
N/A
If It's a Small Cake, Do You Want to Save The Rest of It
Take it home
If Not, Do You Want It Served To The Parent Tables
Are You Having Desserts
Yes
If Yes, Are They Coming From The Baker
Yes - some cookies from friends/family, some cookies from Vaccaro's bakery, bride/groom to provide sheet cake (caterer will serve)
What Kind
Assorted Cookies from bakery, family & friends
Do You Have Any Rentals Such as Stands, Trays, Etc.
Caterer to provide-Cookies will be put out at Caterer's discretion
Are You Providing Your Own Knife & Cake Server
No - using Caterer's
Are You Providing a Cake Topper
TBD
If Yes, Will It Be Taken to The Baker
BAKER NOTES:
We plan order cookies from Vaccaro baker to provide cookies for our cookie table (to supplement those being supplied by family).
Bride/Groom will coordinate with familybringin vookies in advance; will get as many as possible to caterer during setup time
FLORIST
N/A - DIY-Sola Wood
N/A
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
Are There Rentals to Return to The Florist
Are You Giving Your Centerpieces Away to Guests
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Bouquet, Wrist Corsages for moms, Bout for Ryan, Bloom for her Dad (no GPs corsages)
Are There Any Other Decorations Besides Flowers
tea candles
Cocktail Hour Flower Details
DIY - bud vases
Reception Flower Details
DIY - bud vases, greenery
FLORIST MISC. NOTES
Groom and family (Bride's dad, grooms brother/SIL, Aisha/Richard can help insert florals into bud vases during setup time)
DJ/BAND
Watershed / The Glass Tops / DJ
Andrew
Arrival Time
2:00pm
Booked Time
15min DJ prelude music, 30min DJ ceremony, 60min DJ cocktail hour, 4hr reception with the band
Is Your DJ or Band Also Your Emcee
Yes
If You Are Having a Band, How Many Players are There Including the Sound Engineer
6 players, 1 sound engineer
DJ/BAND NOTES:
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FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
No bridal party; parents (brides parents, groom's mom & brither) will walk in
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Grandparents acknowledged from tables (Bridget and Joe Leskin, Ruth Benner)
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
How Do You Want to Be Announced
Mr & Mrs Ryan and Morgan Gore
Are You Changing Clothes
Will have alternate reception dress I can change into if I want
Is There a Special Exit
TBD
Misc Flow/Introductions Notes
Introductions
Acknowledge GPs from their tables
Parents will be introduced
brides's parents - Christine & Timotny Benner
Ryan's mother with Colin Gore (brother) (Margaret Gore)
ENTERTAINMENT
No
BRIDAL PREP
Where Will You Be Getting Ready
At venue - Bride getting ready suite
Where is The Groom Getting Ready
At venue - Groom getting ready suite
HAIRSTYLIST INFORMATION
Hairstylist Name
Bride's cousin (Riley)
Hairstylist's Cell Phone Number
Arrival Time and End Time
Number of Girls Getting Their Hair Done
How Many Stylists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Bride will be doing her own makeup
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
How Many Makeup Artists
BRIDAL PREP NOTES:
DRESS SHOP
Dress alterations are done
TUX SHOP
Suit Supply
Suit ordered, waiting to do suit fitting
INVITATIONS
Planning to send invites mid-late January
RSVP online only 3-14/24
FAVORS
No / Cookies
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
FAVOR NOTES:
Will have to go boxes for cookies
RENTALS
27 Studios-DarrenFisher
(301) 494-1001 ext.0
Will provide pipe&drape for cocktail space and behind band, uplighting, and dance floor. Vendor will deliver, set up, and take down.
Within the 3-hour set up time
PHOTO BOOTH
No
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
VIDEOGRAPHER
Wes Shinn Photography & Film
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
TRANSPORTATION
No
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Bride and Groom to use Uber black to hotel
Free Valet at the venue
Distance and Time Between Each Stop
TRANSPORTATION NOTES:
Told her about the Uber code
Nothing for guests; valet parking
No