EVENT DETAILS
Kara
Russ
Saturday, September 14, 2024
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NOTES
DRAFT TIMELINE
9:30-1:00 - Hair and Makeup
1:00 - Bride & bridesmaids get their things together
1:00 - Groom and Groomsmen get dressed
1:15 - Bride & Bridesmaids take shuttle to Grey Rock
1;30 - Bride & Bridesmaids arrive at Grey Rock
1:30 - Bride's mom will bring all the centerpieces, and personal items
1:35 - Girls get dressed
1:45-2;15 - Bride gets dressed
1:45 - Groom & Groomsmen depart in Limo
2:15-3:15 - First Look, Bride & Groom, Bride & Dad, Couples Photos, Siblings
3:15 - Bridal Party back inside to hide from guests
3:00- Guests begin to arrive
3:30-4:00 - Ceremony
4:00-5:00Â Cocktail Hour
4:00-4:15 - Couples Photos
4:14 - Bride & Groom join Cocktail Hour or go to bridal suite
5:00 - Guest are invited to the dance floor to gather around (allow 10 min)
5:10 - Introductions
Bride's grandmother - she walks or gets introduced from her table
Bride's Parents
Groom's Father
Bridesmaids & Groomsmen
Bride & Groom
5:15 - First Dance
5:20-6:20 Salad & Dinner (Plated) Salads will be pre-set
5:30 - (during salads) Welcome Speech by both Dads
6:15-6:30 - Golden Hour/Sunset Photos
6:35 - Toast by Maids of Honor & Best Man (toward the end of the dinner)
6:40 - Parent Dances
6:40-9:25 - Dancing/Party Time
7:00-7:20 - Golden Hour / Sunset Photos
TBD - Cake Cutting - no special announcement - just let the parents & photographers kno
9:25 - Last Dance
9:30 - End of Wedding - no special exit
VENDOR LIST
WEDDING PLANNER
Your Day Your Way LLC, Charlene gallagher
410-925-1086
Day of Coordination
PHOTOGRAPHER
John Nozzi Photo & Video
717-552-8281
Husband & Wife
Arrival Time
11:00 am - Marriott Metro Center
Where:
Hotel
Booked Time:
10 hours
Is There a First Look
Yes - wants most of the pictures done ahead of time - @ Grey Rock Mansion
Where Will It Be
Grey Rock Mansion
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Will start off just bride and groom, but then we'll want to take pictures with everyone before the ceremony.
Sunset Time
8:36 pm
Dietary Restrictions
Is There a Second Shooter
Yes
PHOTOGRAPHER NOTES:
OFFICIANT
Ms. Morgan Douglass
607-435-2900
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
- She's a friend - hasn't done a wedding before
CEREMONY VENUE
Grey Rock Mansion
410-486-5621
Time of Ceremony
3:30-4:00 pm
Venue
Grey Rock Mansion - outside
Rehearsal Date & Time
9/13 12:00-1:00 pm
Rehearsal Location
Outside
Wedding County
Baltimore - getting married in NY
Will You Have Programs
No
If Yes, Will They Be Placed on Seats or in a Basket
N/A
Do You Have Readers
No
If Yes, How Many
N/A
Will You Have Aisle Markers
Yes-see photos in Inspiration; every other row
If Yes, Are You Providing or is The Florist
1 reserved seat for late MIL; Sign than hangs on chair
How Many Rows Are Being Reserved
1st row each side; parents, grandmother
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
Breaking glass - no kiddush cup
Will There Be An Aisle Runner or Petals
Aisle flower & bows - we will affix
If Yes, Will It Be Placed Ahead of Time
N/A
Who Is Providing
Bride
What Signage Do You Have for the Ceremony
No
What Flowers Do You Have For The Ceremony
No - Gazebo is enough
Are You Providing an Arch
Gazebo
If Yes, Who Will Set It Up
N/A
Who Will Decorate It
N/A
Do You Have Separate Ceremony Musicians
No, DJ is providing music
What Is The Rain Plan
Inside the ballroom
CEREMONY NOTES:
- Personalized vows
- Groom is breaking the glass
- Plan B: chairs set up on the dance floor and ceremony in the dance room
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- License - Baltimore County
- personalized vows
- Groom is stomping on the glass
- Ribbons on chairs ??
- No unity sand, wine box, etc.
- No rentals
RECEPTION VENUE
Grey Rock Mansion
See Ceremony
See Ceremony
Venue Location
Grey Rock Mansion
What Time are Vendors Allowed In
1:30 pm
RECEPTION NOTES:
Cocktail Hour: 4:00-5:00 pm (two rooms closest to front door)
Reception: 5:00-9:30 pm
Clean up: 9:30-10:30 pm
- Sweetheart Table
- No favors; donation to charity sign
- DIY Centerpieces
COCKTAIL HOUR
Time of Cocktail Hour
4:00-5:00 pm
Location
Foyer - Outer Rooms
Are There Separate Musicians
DJ
What Is The Decor of The Cocktail Hour
small centerpiece
Is There Signage For The Cocktail Hour
Welcome Sign - outside then in Cocktail area
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
5:00-9:30 pm (Clean up from 9:30-10:30 pm)
What Signage Do You Have For The Reception
Bar menu frame, seating chart on easel, favor donation sign in frame on gift table, memorial table sign & photos on fireplace mantle, guest book sign
Will You Provide a Guest Book
Yes
What Type
Jenga pieces - set pieces out loose
Will You Have Place Cards Or a Seating Chart
Seating chart and then individual place cards at the tables
Will You Provide the Table Numbers
Yes
Will You Provide a Gift Box For The Gift Table
Yes
Will You Provide Bathroom Baskets
Yes
Will You Have a Memorial Table
Display on table in cocktail space and then move to mantle in the dance room
If Yes, What Type (Photos, Candles, Flowers, Etc.)
Photos
Will There Be Yard Games
No
If So, What Yard Games Need to Be Set Up
N/A
What Decor Other Than Flowers Will You Have at The Reception
DIY Centerpieces-see Inspiration tab (exact spacing of table numbers/candles can be adjusted based on size of tables)
Who Will Be the Person(s) To Take Everything At The End of The Night
Bride's parents' truck
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
No
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Sweetheart Table
If Yes, What Is The Decor For This Table
Mr/Mrs sign with greenery with bouquet
Will You Provide Your Toasting Glasses
Using caterers
CATERER
Absolutely Perfect Catering
410-579-8777
Sarah Thompson
Arrival Time
Booked Time
What Is Your Guest Count
88
How Many Are Kid's Meals
2 (age range under 3)
Vendor Count
5
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
No, Caterer is providing
If Yes, Where Are You Purchasing It From
N/A
Will It Be Delivered or Brought By Someone
N/A
What Time Will It Be Delivered
N/A
Will They Pick Up Unopened Bottles
N/A
If No, Who Is Taking The Liquor at The End of The Night
N/A
Are You Having Signature Drinks
Yes
If Yes, What Are The Names of The Drinks
Margarita & Mojito
Will You Have Signs Showing Names and Ingredients
Yes
CATERER NOTES:
- Plated meal
- 50% of guests are staying in hotels (guest block Marriott Metro Centre)
BAKER
Sugar Bakers
Arrival Time
it is coming with the caterer
Is It a Tiered Cake or a Small Cake
Yes
If It Is a Tiered Cake, How Many Tiers Is It
2
Do You Want to Save The Top
Caterer will save different flavors for bride& groom
If It's a Small Cake, Do You Want to Save The Rest of It
N/A
If Not, Do You Want It Served To The Parent Tables
N/A
Are You Having Desserts
Yes -caterer - passed
If Yes, Are They Coming From The Baker
No
What Kind
variety of smaller desserts at a dessert table in ballroom
Do You Have Any Rentals Such as Stands, Trays, Etc.
N/A
Are You Providing Your Own Knife & Cake Server
using the caterer's
Are You Providing a Cake Topper
Yes
If Yes, Will It Be Taken to The Baker
No; it will be with their personal items
BAKER NOTES:
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FLORIST
DIY with Michael's flowers
Arrival Time at Ceremony Site
N/A
Arrival Time at Venue Site
Bride's parents bringing all decor at 1:30
Are They Coming Back at The End of The Wedding
N/A
Are There Rentals to Return to The Florist
No
Are You Giving Your Centerpieces Away to Guests
Yes (would like to keep one if possible)
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
DIY
Are There Any Other Decorations Besides Flowers
No
Cocktail Hour Flower Details
Small arrangements for cocktail tables
Reception Flower Details
DIY - Gold hoop with white flowers; greenery and tea lights in candle holders. They will be assembled.
Ordered bouquets, no bouts, pocket squares & teal ribbon pins
FLORIST MISC. NOTES
Sola Wood didn't work out - switched to flowers from Michael's craft store
DIY Centerpieces - gold hoop with white flowers, greenery and some tea lights
DJ/BAND
Baltimore's Premier Event Solutions
443-271-7263
Adam Fabiano
Arrival Time
1:00 pm
Booked Time
1:00-9:30 pm
Is Your DJ or Band Also Your Emcee
Yes
If You Are Having a Band, How Many Players are There Including the Sound Engineer
DJ/BAND NOTES:
DJ Adam Fab (Fabian)
Ceremony, Cocktail Hour & Reception
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FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Acknowledge them
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Acknowledge; Grandmother - Olive Lee
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
Acknowledge from tables
How Do You Want to Be Announced
Mr. and Mrs. Weinstein
Are You Changing Clothes
No
Is There a Special Exit
No
Misc Flow/Introductions Notes
Introductions will happen in ballroom with guests gathered around so we can go into our first dance before moving to tent for dinner
ENTERTAINMENT
None
BRIDAL PREP
NVS Salon & Spa
(410) 803-0005
Where Will You Be Getting Ready
Marriott at Metro Center, Owings Mills; bride is getting dressed at Grey Rock (hair & makeup at the Hotel)
Where is The Groom Getting Ready
Grey Rock Mansion
HAIRSTYLIST INFORMATION
Hairstylist Name
NVS Bridal & Beuaty
Hairstylist's Cell Phone Number
410-803-0005
Arrival Time and End Time
9:30 a.m. to 1:00 p.m.
Number of Girls Getting Their Hair Done
5
How Many Stylists
1
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Alicia Diehl - NVS
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
5
How Many Makeup Artists
1
BRIDAL PREP NOTES:
Time: 9:30-1:00 pm
Leave from Grey Rock @ 1 pm for arrival at 1:30
- Bride will put on her dress at Grey Rock
- Groom is getting dressed at Grey rock
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DRESS SHOP
TUX SHOP
INVITATIONS
Sent invitations - RSVP 8/14
FAVORS
No Favors - donation being made
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
FAVOR NOTES:
1 long table for everything / sign
RENTALS
None
PHOTO BOOTH
None
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
VIDEOGRAPHER
John Nozzi Photo & Video
Arrival Time
Where
Booked Time
10 hours (same guy)
Is There a First Look
Yes, most photos done at Grey Rock Mansion
Where Will It Be
Grey Rock Mansion
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
8:36 pm
Dietary Restrictions
VIDEOGRAPHER NOTES
See contract for photographer (same business)
TRANSPORTATION
Thoroughbred Wedding Transportation
Sara Orem
How Many Shuttles
8 (4 to the wedding, 4 back to the hotal)
Booked Time for Each
2:30-3:15 pm and 9:30-10:15 pm
How Many Locations for Pick Up
Two - Marriott Owings Mills Metro Centre and Grey Rock Mansion
Names of the Hotels that They Are Staying At
Distance and Time Between Each Stop
2 shuttles leave at 2:30 pm for Grey Rock, return to hotel and back to Grey Rock for second drop-off by 3:15. 2 shuttles will pick up guests at 9:30 pm at Grey Rock to the hotel, return to Grey Rock for second drop-off at hotel by 10:15 pm. Ten-minute drive between hotel and venue.
TRANSPORTATION NOTES:
Two 14-passenger vans that will make 2 shuttle service trips each to transport guests to and from the venue.
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Bride will ride over in the shuttle
Russ will come via another vehicle