EVENT DETAILS
Joice Igbinovia
Anthony
Saturday, September 23, 2023
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NOTES
MONTH OF COORDINATION
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Source: Mix Masters Entertainment
- 4/16/23- spoke with couple; they want MOC with payment reminders and everything that needs to be done the month of.
- Set up and breakdown of decor
VENDOR LIST
PHOTOGRAPHER
For the Joy Photography
540-604-3173
Arrival Time
Where:
Booked Time:
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
Is There a Second Shooter
PHOTOGRAPHER NOTES:
Treneka Gross
- Suggested 12-8 pm - they'll confirm
- Arrival Time:
- Booked time: suggested 12-8
- Hours Booked: 8 (Premium Pkg)
- First Look: Yes; patio space @ church - Bride & Groom only
- Sunset: 7:04 pm
- Cell Number: 540-604-3173
They will take family photos during cocktail hour - they are not joining the CH
OFFICIANT
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
- 2 Officiants - Mike Kelsey (starting officiant), Glenn Kauffman (closing officiant)
- Arrival Time:
- Email: mike.kelsey@mcleanbible.org + lillian.lim@mcleanbible.org and glennkauffman@capitalchristian.org
- Cell Phone:
- Everything that goes to Mike should also go to Lillian Lim as well.
CEREMONY VENUE
Capital Christian Fellowship
301-262-7008
Time of Ceremony
Venue
Rehearsal Date & Time
Rehearsal Location
Wedding County
Will You Have Programs
If Yes, Will They Be Placed on Seats or in a Basket
Do You Have Readers
If Yes, How Many
Will You Have Aisle Markers
If Yes, Are You Providing or is The Florist
How Many Rows Are Being Reserved
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
Will There Be An Aisle Runner or Petals
If Yes, Will It Be Placed Ahead of Time
Who Is Providing
What Signage Do You Have for the Ceremony
What Flowers Do You Have For The Ceremony
Are You Providing an Arch
If Yes, Who Will Set It Up
Who Will Decorate It
Do You Have Separate Ceremony Musicians
What Is The Rain Plan
CEREMONY NOTES:
The bridal party will arrive at 1;15 PM (back entrance) by UBer
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2:00-3:00 pm (30-40 min)
10411 Greenbelt Rd., Lanham, MD 20706
- Rehearsal Date/Time: (21st - not confirmed) *told them I can't attend on the 21st
- Rehearsal Location:
- Wedding County: PG Co.
- Start Time:
- End Time:
- Programs/Holder: No
- Aisle Markers: talked about tent cards
- How Many Rows are being reserved: 2 on each side: 2 on each side (bridal party will sit for message)
- Unity Candle: NO
- Aisle Runner: Yes - discussed options
- Signage: Welcome
- Florals/Décor: NO
- Arch/Type/Who’s setting it up: NO
- Other: SPECIAL GRAND EXIT-Bubbles
- Rental Items:
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- Ceremony Musicians: NO; Sound booth tech will play music
- Arrival Time:
- Booked Time:
Wedding Party
Groom's Grandmother will be pre-seated
Groom's Dad - Charles Bowman - does he have an escort?
Bride's Mom - Marian Igbinovia & John Igbinovia Jr. (bridesman)
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Matron of Honor-Lanel Okundaye (sister of the bride)
Bridesman-John Igbinovia, Jr.
Groomswoman-Aryanne Young
Bride escorted by John Igbinovia Sr. (her dad)
RECEPTION VENUE
The Villa
301-572-7744
Venue Location
What Time are Vendors Allowed In
RECEPTION NOTES:
4:00-9:00 pm (4-5 Cocktail Hour / 5-9 Reception)
\4060 Powder Mill Rd., Beltsville, MD 20705
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100 adults (maybe more)
Cocktail Hour:
- Cocktail Hour Start & End Time: 4:00-5:00 pm
- Cocktail Hour location: Renn. Lower Room
- Musicians: DJ
- Arrival Time:
- Booked Time:
- Décor/Signs: WELCOME SIGN - move from Ceremony
- The venue is providing 2 easels for welcome sign and poster
- 6' tale for escort cards
- hi-top for card box
- hi top for memorial table
Caterer:
- Will greet guests with w/champagne with raspberry Lemonade
Reception
- Start Time/End Time: 500-9:00 pm
- Signage: WELCOME SIGN
- Guest Book: YES
- Place Card/Seating Chart: PLACE CARDS (they will be in lower Renn. Room)
- Table numbers/holders: CATERER IS PROVIDING
- Card Box Holder: YES (Gift table in lower Renn. Room)
- Memorial Table: YES (asked for photos of how we are to set it up)
- Yard Games: NO
- Favors (per person or in basket): Pens (don't know how we're setting them out yet - it's up to her mother)
- Sweetheart Table: YES
- Toasting Glasses: Using the caterer's
- Décor for Sweetheart Table: Bouquet & Votives (Caterer)
- Other Decor: VENUE
- Dinner is in the tent
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Other Entertainment: NO
- Arrival Time:
- Booked time:
COCKTAIL HOUR
Time of Cocktail Hour
Location
Are There Separate Musicians
What Is The Decor of The Cocktail Hour
Is There Signage For The Cocktail Hour
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
What Signage Do You Have For The Reception
Will You Provide a Guest Book
What Type
Will You Have Place Cards Or a Seating Chart
Will You Provide the Table Numbers
Will You Provide a Gift Box For The Gift Table
Will You Provide Bathroom Baskets
Will You Have a Memorial Table
If Yes, What Type (Photos, Candles, Flowers, Etc.)
Will There Be Yard Games
If So, What Yard Games Need to Be Set Up
What Decor Other Than Flowers Will You Have at The Reception
Who Will Be the Person(s) To Take Everything At The End of The Night
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
If Yes, What Is The Decor For This Table
Will You Provide Your Toasting Glasses
CATERER
Catering by Uptown
Arrival Time
Booked Time
What Is Your Guest Count
How Many Are Kid's Meals
Vendor Count
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
If Yes, Where Are You Purchasing It From
Will It Be Delivered or Brought By Someone
What Time Will It Be Delivered
Will They Pick Up Unopened Bottles
If No, Who Is Taking The Liquor at The End of The Night
Are You Having Signature Drinks
If Yes, What Are The Names of The Drinks
Will You Have Signs Showing Names and Ingredients
CATERER NOTES:
- Will greet guests with Raspberry Lemonade
- Beer & Wine Bar provided by Venue
- Passed Hors D'Oeuvres
- Stationary Hors D'oeuvres
- Buffet
- Arrival Time:
- Booked time:
- Guest Count/kids count: 100 (1 CHILD 3 YO - WILL NEED A HIGH CHAIR & 5 YO - SUGGESTED KIDS BAGS
- Vendor Count:
- Vendor Dietary Restrictions:
- Are they providing liquor: No
- If you’re buying your liquor, what time will it arrive: N/A
- Signature Drinks:
BAKER
Catering by Uptown
Arrival Time
Is It a Tiered Cake or a Small Cake
If It Is a Tiered Cake, How Many Tiers Is It
Do You Want to Save The Top
If It's a Small Cake, Do You Want to Save The Rest of It
If Not, Do You Want It Served To The Parent Tables
Are You Having Desserts
If Yes, Are They Coming From The Baker
What Kind
Do You Have Any Rentals Such as Stands, Trays, Etc.
Are You Providing Your Own Knife & Cake Server
Are You Providing a Cake Topper
If Yes, Will It Be Taken to The Baker
BAKER NOTES:
- Arrival Time: In house
- Cake (tiered or small): "Serenade" Funfeti with Buttercream, Chocolate with Chocolate, Almond with Raspberry filling
- Desserts: No
- Coffee Station - YES
- Cake Knife/Server: Yes
- Cake Topper: YES
- SAVE TOP OF CAKE: Yes - sent her instructions
- Rentals (such as stands): No; send a photo of mine
*Send Cake Wrapping Instructions **
FLORIST
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
Are There Rentals to Return to The Florist
Are You Giving Your Centerpieces Away to Guests
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
Reception Flower Details
FLORIST MISC. NOTES
The flowers were purchased from Etsy.
- Arrival Time at church:
- Arrival Time at Venue: N/A
- Cell Phone:
PERSONAL FLOWERS ONLY
Centerpieces - USING CATERER'S CENTERPIECES (hurricane vases with mirror base, tealight votives, and tapered candles)
Coming back at the end of the wedding: N/A
Rentals to be returned to florist: N/A
Giving centerpieces away (how): NO
Personal Flowers: YES - Renting
Cocktail Hour Flowers: NO
Reception Centerpieces: NO - USING VENUE'S CENTERPIECES; Hurrian vases, mirror base, tealight votives & tapered candle
Other Florals: NO
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*Send links**
DJ/BAND
DJ Osas
Arrival Time
Booked Time
Is Your DJ or Band Also Your Emcee
If You Are Having a Band, How Many Players are There Including the Sound Engineer
DJ/BAND NOTES:
- Arrival Time: 2:30 pm
- Booked Time: 4 pm-9 pm ( booking confirmed via email on 7/5/23)
- Is the DJ your Emcee: NO (THEY HAVE A SEPARATE EMCEE) ASKED FOR THEIR INFO.
Flow
Introductions
- Will parents & bridal party stand during your first dance? Acknowledge from tables -just the bridal party being introduced
- Are grandparents being introduced?
- Are parents being introduced?
- Order for Bridesmaids and Groomsmen
- Bride & Groom – how do you want to be announced?
- Are you changing clothes? NO
Suggested flow:
- · Introductions
- · First Dance
- · Welcome Speech
- · Dinner
- · Toasts toward the end of dinner
- · Parent Dances: FATHER DAUGHTER DANCE FOLLOWED BY TRIBUTE TO ANTHONY'S MOM - NO MOTHER/SON DANCE - separate song
- · Cake Cutting VENUE WILL CUT CAKE IN BETWEEN DANCING
- · Bouquet/Garter Toss NO
- · Any special dances, such as Hora, Apron Dance NO
- · Dancing / Party Time
- · Special exit: NO
- · After Party NO
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
How Do You Want to Be Announced
Are You Changing Clothes
Is There a Special Exit
Misc Flow/Introductions Notes
ENTERTAINMENT
BRIDAL PREP
Where Will You Be Getting Ready
Where is The Groom Getting Ready
HAIRSTYLIST INFORMATION
Hairstylist Name
Hairstylist's Cell Phone Number
Arrival Time and End Time
Number of Girls Getting Their Hair Done
How Many Stylists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
How Many Makeup Artists
BRIDAL PREP NOTES:
Bride’s prep where: getting ready at the hotel (one room)
Groom’s prep where: getting ready at the hotel (other room)
Hair Stylist
Arrival Time / End Time: 7am (offsite - booked through StyleSeat)
Number of girls getting their hair done: 1
How many stylists: 1
Makeup Artist:
*SHE HAS VERBAL AGREEMENT BUT NO CONTRACT YET - She'll get written confirmation
Arrival Time / End Time:
Number of girls getting their makeup done: Bride, Matron of Honor
How many artists: 1
DRESS SHOP
TUX SHOP
INVITATIONS
FAVORS
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
FAVOR NOTES:
· ARE YOU PROVIDING FAVORS?
o TYPE OF FAVOR? Pens
o WILL THE FAVOR BE PLACED AT EACH SEAT, PUT IN A BASKET, OR DISPLAYED ON A TABLE? Her mom is deciding how to hand these out
RENTALS
PHOTO BOOTH
MixMasters - Pro Selfie Station
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
Chris Podles - Operator TBD
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This has been added to our booking with MixMasters. One person will be on site to operate it.
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Chris is providing a Kiosk digital photo booth that requires a 5' x 5' space.
- Arrival Time:
- Booked Time:
- Props:
- Backdrop:
- Scrapbook/pens:
- Template:
VIDEOGRAPHER
Class & Style Productions
(703) 672-1608
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
Tanyisha Bournes (signed contract)
- Arrival Time:
- Where:
- Booked time: 12-8 pm
- Hours Booked: 8
- First Look: YES
- Sunset: 7:02 PM
- Cell Number:
TRANSPORTATION
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Distance and Time Between Each Stop
TRANSPORTATION NOTES:
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Her father is arranging the transportation.
- How many shuttles: JUST A LIMO FOR THE BRIDE & GROOM July or August (4 hrs) hotel to church to reception
- Booked time for each:
- Locations for pickup guests:
- Hotel addresses
- Distance/time between each stop: 30 minutes from church to the venue