EVENT DETAILS
Maggie
Tom
Saturday, November 7, 2026
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NOTES
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Coordinator: Cassidy Coates
Assistant: Maddy Cook
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Draft Timeline:
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Photography & Video - 8 hrs
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Rehearsal 11/6
11:00 am - Rehearsal - confirming time
- Rehearsal lunch
11/7/26 - Wedding Day
9:00 - Maggie and Bridesmaids arrive
9:00 - Hair and Makeup arrive
12:30 - Photographer & Videographer arrive
1:00 - Hair and Makeup must be finished
1:00 - Girls get dressed
1:15 - Bride gets into her gown
1:15 - Groom and Groomsmen get dressed
1:30 - Coordinators arrive (they probably would not balk if you arrive and go up to the bridal suite)
2:00-3:00 - First Look
Bride & Groom
Bride, Groom, and Wedding Party
Bride, Groom, with both sets of Parents
2:30 - Photo Booth arrives / sets up - confirmed
3:00 - Bride & Groom upstairs to Bridal Suite
3:30 - Guests arrive / Prelude
4:00 - Minalto arrives to set up Sushi Bar
4:00-4:30 - Ceremony
4:30 - Photo Booth service starts
4:30-5:30 - Cocktail Hour - serve champagne / sushi bar
4:30-4:40 - Couples Photos (this is done right after the Ceremony)
4:40-4:50 - Quiet Time for Bride & Groom Only in Bridal suite with appetizers
4:50-5:00 - Pop in for the cocktail hour
5:00-5:20 - Golden Hour / Sunset photos
5:20-Hold Bride,Groom and Bridal Party for Introductions / Invite guests inside to be seated
5:30 - Sushi Bar ends
5:30 -Introductions of Bridal Party from the stairway (Casual by 1st name)
5:35 - 1st Dance
5:40 - Welcome Speech- MOB & FOB
5:50 - Toasts by Maid of Honor & Best Man
6:00-7:00 - Dinner
7:00 - Cake Cutting & Espresso Coffee Bar (set up in the room with regular coffee & desserts)
7:05 - Parent Dances
7:10-10:25 - Dancing
8:30 - Photographer & Videographer depart
9:30 - Late Night Snack - Pizza (set up on the porch)
9:55 - Private Last Dance (guests go outside to prepare for exit)
10:00 - Espresso Bar departs
10:00 - Bride & Groom go through the special exit on the porch and down the stairs
?? After Party
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RAIN PLAN FOR CEREMONY
Inside Ballroom - bridal party will walk down the stairs and into the ballroom
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VENDOR LIST
PHOTOGRAPHER
Timeless Photo + Video
216-905-2771 / 443-596-4372
Mercedes 1st / John 2nd
Arrival Time
12:30 pm
Where:
vcc
Booked Time:
8 hours
Is There a First Look
Yes
Where Will It Be
VCC
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Bride & Groom, B&G with Bridal Party, B&G with Parents
Sunset Time
5:00-5:20 pm
Dietary Restrictions
Is There a Second Shooter
Yes
PHOTOGRAPHER NOTES:
10/30/25-Appt - she signed contract w/Timeless
10/28/25-As for the photographers, we have gotten a contract from Timeless Photo + Video, as it is one that we liked while researching some possibilities. We need to let them know in the next couple of days if we plan on going with them. Not sure if you have any thoughts about them, but is it possible for you to review the contract just to make sure that we are getting what we need in a photographer? Â https://link.marketsurge.io/invoice/6900cf501a8d6b6af7517923
10-22-25 Sent list of photographers
Hi Maggie and Tom:
I'm starting a new thread of photographers. Review the websites below and let me know if you want to speak with any of these photographers and I'll set up the virtual meetings. If you don't like any of these, I'll send you another five.
OFFICIANT
Married With Love by Lauren
443-324-1817
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
11/18-Asked for a signed copy of the contract
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SHE HAS 2 BACK UPS
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10/29/25-set appt. with Lauren for Mon. 11/3 @ 5:30 pm. $500 /deposit $250 (She's flexible with wording.) Nothing in her contract about overtime.
10/28/25-We liked Married with love by Lauren
10/25/25 - Sent her EM with 5 Officiants:
#1. Below are some Officiant sites. Check them out and let me know who you want to talk to. I have more if you don't like any of these!
CEREMONY VENUE
Valley Country Club
410-825-7110
Time of Ceremony
4:30-5:00 pm
Venue
VCC
Rehearsal Date & Time
11/6/25 in the AM - Officiant will not be at the rehearsal / 10 am - confirming time
Rehearsal Location
VCC
Wedding County
Baltimore
Will You Have Programs
No
If Yes, Will They Be Placed on Seats or in a Basket
N/A
Do You Have Readers
??
If Yes, How Many
Will You Have Aisle Markers
??Talked about Reserved Signs
If Yes, Are You Providing or is The Florist
Not the florist
How Many Rows Are Being Reserved
2
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
Hand Fasting
Will There Be An Aisle Runner or Petals
No
If Yes, Will It Be Placed Ahead of Time
N/A
Who Is Providing
N/A
What Signage Do You Have for the Ceremony
None
What Flowers Do You Have For The Ceremony
See florist's worksheet
Are You Providing an Arch
Yes, half broken
If Yes, Who Will Set It Up
Thistle & Twig - move behind Sweetheart Table
Who Will Decorate It
Thistle & Twig
Do You Have Separate Ceremony Musicians
Band - String Trio
What Is The Rain Plan
Inside
CEREMONY NOTES:
TOGETHER SINCE 2021; ENGAGED IN AUG. 2025. MET ON BUMBLE.
11/3/25 - S/W Lauren & Tom via GMeet - she's flexible with wording
CEREMONY SET BY 3 MONTHS PRIOR
RECEPTION VENUE
Valley Country Club
410-218-718
Venue Location
1512 Jeffers Rd, Towson, MD 21204
What Time are Vendors Allowed In
RECEPTION NOTES:
BALTIMORE COAT CHECK CO
- 4/13 - Sent signed contract
- They think they added an extra hour - confirm hours with Susan @ VCC
- 10/30/25-Sent EM to Susan
Hi Susan:
I'm the Wedding Planner for Maggie and Tom's wedding on 11/7/26. We have some questions:
1. Do you allow outside food caterers to supplement your menu or for the Cocktail Hour? Sushi, Mozzarella Bar, & Coffee Bar.
2. Will a 5-6 pc. band fit in the room with 150 guests and a nice size dance floor?
3. Would an 18x18 or 20x20 rented dance floor fit nicely?
4. When do you set up the tasting? Maggie mentioned that she thought you do group tastings in February.
5. If they have a Photo Booth, would it be placed in the 2nd room to the right when you walk in the front door?
5. If they decide to have cocktails first for 20 min. before the ceremony, are you able to accommodate this with an actual 45 min. cocktail hour after the ceremony? Draft Timeline below
COCKTAIL HOUR
Time of Cocktail Hour
4:30-5;30 pm
Location
VCC - Porch and inside
Are There Separate Musicians
Part of Band
What Is The Decor of The Cocktail Hour
Florist
Is There Signage For The Cocktail Hour
No
COCKTAIL HOUR NOTES:
- Sushi Bar
- Mozarella Bar
RECEPTION
What Is The Time of The Reception
5:00-9:30 pm
What Signage Do You Have For The Reception
Welcome Sign
Will You Provide a Guest Book
Yes
What Type
Audio Guest Book Phone - Mine
Will You Have Place Cards Or a Seating Chart
Place Cards on round table & ornament place cards at each seat - talked with her about putting them in container by table # and diagram
Will You Provide the Table Numbers
Yes - Order thru printer
Will You Provide a Gift Box For The Gift Table
Yes
Will You Provide Bathroom Baskets
Maybe
Will You Have a Memorial Table
??
If Yes, What Type (Photos, Candles, Flowers, Etc.)
Will There Be Yard Games
No
If So, What Yard Games Need to Be Set Up
N/A
What Decor Other Than Flowers Will You Have at The Reception
None
Who Will Be the Person(s) To Take Everything At The End of The Night
Parents of the Bride will take gifts & gift box; Groomsmen will help load / one of Groomsmen
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
No
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Yes
If Yes, What Is The Decor For This Table
Florist
Will You Provide Your Toasting Glasses
??
CATERER
Valley Country Club (in house)
410-218-718
Susan
Arrival Time
N.A
Booked Time
N/A
What Is Your Guest Count
150
How Many Are Kid's Meals
N/A
Vendor Count
3 Coat Check Attendants / 2 Coordinators / 2 Photographers / 1 Videographer / 4 band members = 12
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
No
If Yes, Where Are You Purchasing It From
N.A
Will It Be Delivered or Brought By Someone
N/A
What Time Will It Be Delivered
N/A
Will They Pick Up Unopened Bottles
N/A
If No, Who Is Taking The Liquor at The End of The Night
N/A
Are You Having Signature Drinks
Yes
If Yes, What Are The Names of The Drinks
?? - talked about (2) 5x7 or 8x10 signs
Will You Have Signs Showing Names and Ingredients
Yes
CATERER NOTES:
- (17) tables of 10 guests each per Susan with 18x18 dance floor
- BricknFire Pizza - late night snack (set up on the porch) - BOOKED
- Espresso Bar (7-9:30) in the coffee/dessert room - BOOKED
Hi Tony,
Here is the signed contract.
As for the deposit, does Venmo or Zelle work for you? Or do you have another preferred method of payment?
- Sushi Bar - on the porch for Cocktail Hour - BOOKED / DEPOSIT PAID Arrival @ 4 pm
ayment has been processed and receipt has been emailed over.
Thank you again for choosing us to cater your cocktail hour! We will be sure to make sure all the wedding guests are happy and fed with great sushi!
BAKER
Cakes by Jason
Jason Hisley
Arrival Time
Is It a Tiered Cake or a Small Cake
Tiered
If It Is a Tiered Cake, How Many Tiers Is It
3-tier with sheet cake
Do You Want to Save The Top
Yes
If It's a Small Cake, Do You Want to Save The Rest of It
N/A
If Not, Do You Want It Served To The Parent Tables
N/A
Are You Having Desserts
Yes
If Yes, Are They Coming From The Baker
Vaccaro's
What Kind
Cookies from Vaccaro's
Do You Have Any Rentals Such as Stands, Trays, Etc.
No
Are You Providing Your Own Knife & Cake Server
Yes
Are You Providing a Cake Topper
Yes
If Yes, Will It Be Taken to The Baker
BAKER NOTES:
6/1/26-they inquired at Cakes by Jason Hisley and will set up a tasting
6/1/26-Cake tasting set for 6/3 @ 2 pm
4/30/26 - Sent EM to Maggie & Tom - limited hours for consultations - aske d them what work days would be best.
FLORIST
Thistle & Twig Florals
443-686-2388
Dawn WisniewskI
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
Are There Rentals to Return to The Florist
Are You Giving Your Centerpieces Away to Guests
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
Reception Flower Details
Maggie is envisioning florals
Wisteria, Purple & Emerald Green
- Greenery hung over dance floor
- 1/2 broken arch - ceremony & sweetheart table
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FLORIST MISC. NOTES
4/30/26-EM to Dawn to see if she prefers hanging from ceiling or would lighting help.
1/17-Maggie chose Dawn @ Thistle & Twig
1/19/26-EM to Dawn for avail (Thistle & Twig)
1/19/26 - EM to Lisa for avail (Radebaugh)
10/30/25-told her to save photos for florist - we will meet with a florist in Jan
DJ/BAND
District Event Co., District DJ - Dj JAY & musicians
240-292-9482
Jon Smithfield
Arrival Time
Booked Time
4 hours
Is Your DJ or Band Also Your Emcee
Yes
If You Are Having a Band, How Many Players are There Including the Sound Engineer
DJ/BAND NOTES:
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SUSHI BAR
Minato Japanese Restaurant
1013 N. Charls St., Baltimore, MD 1201
410-332-=90332
Contract Signed
4:30-5:30 - Cocktail Hour
~~~~
THEY WILL SET UP IN THE BACK RIGHT CORNER AS YOU WALK IN
2/11/26-Contract Signed c
2/5/26- REQUESTED CONTRACT
Maggie & Tom desire a 5-6 pc band
1/20/26 - Black Tie is N/A but Jake has other options:
I wanted to copy Jake's (Washington Talent) email to me. Black Tie isn't available but he has other options:
Jake Sherman
9:56 AM (4 hours ago)
to me
📷
Hi Charlene,
Unfortunately, Black Tie is booked on the date. I have a few bands open that start in price around $6,500, and go over $13,500 in pricing. Did you have a budget you wanted to keep them in for this one? Also, we do live showcases every other month for the couple to come see the band as well. Looking forward to hearing from you!
10/30/25-Sent Susan @ VCC and EM to see ff there's room with 150 guests and an 18x18 or 20x20 dance floor - also asked if either of these size dance floors will fit.
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Yes, Standing
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
No
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
Yes
How Do You Want to Be Announced
Are You Changing Clothes
Maggie might
Is There a Special Exit
Yes
Misc Flow/Introductions Notes
Casual Intro's by first name
ENTERTAINMENT
BRIDAL PREP
The I Do Glam Crew
(443) 840-7110
Where Will You Be Getting Ready
VCC - day starts @ 9:00
Where is The Groom Getting Ready
VCC
HAIRSTYLIST INFORMATION
Hairstylist Name
Lydia M
Hairstylist's Cell Phone Number
Arrival Time and End Time
Number of Girls Getting Their Hair Done
How Many Stylists
2 artists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
The I Do Glam Crew
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
How Many Makeup Artists
BRIDAL PREP NOTES:
There will be 3 artists, one hairstylist, one makeup artist and one artist that does both hair and makeup
DRESS SHOP
TUX SHOP
Tuxedo House
INVITATIONS
Minted
RSVP date is 9/19
FAVORS
Ornament place card
Are You Providing Favors
Yes
If Yes, Type of Favors
Ornaments with names
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
Yes
FAVOR NOTES:
RENTALS
Tres Belle
- FM Events no long has 3x3 panels to configure an 18x18 dance floor. Checked with Susan at VCC and she said the 20x20 will work with 17 tables of 10.
- 6/10/26 Sent Maggie new quote for oak dance floor with B&W checkered wrap.
- Dance Floor 18x18 or 20x20 - recd quote from F&M Events for 18x18 & 20x20 black & white checkered - 6/2/26 Sent Quote to Maggie & Tom
- Event Dynamics will install bistro lighting over the dance floor
- Lumen Projector - 2/25-asked Don is he can do
- Sushi vendor / Mozzarella vendor / Coffee Bar
COFFEE BAR
2/17/26-Filled out contact form for Milk & Honey Espresso Bar - submitted
- Ceiling Draping
- Audio Guest book - she'll use ours - send her photo
- Live Painter
- Platform to Ceremony-2/12/26-reached out to My Pretty Little Wedding for dimension & price of their circle platform for ceremony
PHOTO BOOTH
Baltimore Sound Entertainment-Magic Mirror
443-405-2378 c
Chelsea Wood / Eric Stevens
Arrival Time
2:30 (per contract)
Booked Time
4:30-10:30 PM
Are They Providing the Props
Yes
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
BSE
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
6-2-26 Jun 2, 2026 at 1:23 PM Maggie-Tom <maggietom9397@gmail.com> wrote:
Hello,I signed the contract and paid the deposit. Is it possible to get the signed copy of the contract?Thank you,Maggie Ahern
6/1/26-Recd email with online contract
5/8/26 - Reached out to these 2 PB companies thru their web contact forms
Do you know of any companies that do "mirror" photo booths (example shown below)? I think the aesthetic of them better matches my vision for the wedding.
I was looking into some local companies and I found some potential ones below:
VIDEOGRAPHER
Timeless Photo + Video
443-223-1431
Sam
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
TRANSPORTATION
Zbest (DTS)
(301) 476-8490 ext 315
Bill Milleker
How Many Shuttles
(2) 56 passenger buses
Booked Time for Each
3:00-10:30 pm
How Many Locations for Pick Up
1 - Sheraton North
Names of the Hotels that They Are Staying At
The Sheraton North, 901 Dulaney Valley Rd., Towson MD, Jack
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Reached out to American Limo, Thoroughbred Transporation, & Z-Best
Distance and Time Between Each Stop
30 min.
TRANSPORTATION NOTES:
ZBEST
6/10/26 Sent Maggie & Tom quote for (2) 56-passenger buses
PIZZA TRUCK & COFFEE BAR
BricknFire Pizza Co.
(443) 764-7847
ESPRESSO COFFEE
Sparkplug Coffee LLC
10007 Gunridge Circle, Kingsville, MD 21087
4:30-9:00 pm
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4/21/26 - Recd. contract from Spark Plug Cofee
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PIZZA TRUCK
BricknFire Pizza
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*Truck can pull up beside the porch - set up will be to the right of porch around the corner (look at the porch)
1/18/26-Sent EM for appt. - Appt. set for 1/22
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ESPRESSO BAR
Milk & Honey Espresso Bar
3/5/26-Requested contract from 7:00-9:30 pm
2/24-Appt & quote sent
1/19/26 - Sent EM w/5 different coffee bars. Which ones do they want me to pursue?
GUEST ROOM BLOCKS
Sheraton North, Joseph Baugh
443-921-230
Contract signed - all rooms with Sheraton - attrition applies
903 Dulaney Valley Rd., Towson, MD 21204
*After Party
*Brunch
Other hotels available but not blocked:
- Hampton Inn Towson Downtown, 21 W. Susquehanna Ave., Towson MD
1/19/26-Norma-Hampton Inn will send contract (5) King (5) Queen Dbl $169 each
1/19/26 - Joseph-Sheraton will send contract - getting pricing
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