EVENT DETAILS
McCollum
May 23, 2026
NOTES
Coordinator: Stefanie Feldman
Assistant: Meara Kuriny
See final Timeline in Timeline Genius: Venue Walkthrough 4/3/26 3:00
*this timeline is not updated
Notes:
Hair & Makeup at Air BnB for Bridal Party; Holiday Inn and Hampton Inn, Timonium for Guests
Where is the Groom staying and where is he traveling from? AirBnB
4/3/26 - Walkthrough @ 3 pm
5/22/26
?? - Honeywood rentals sets up tent tables, chairs, etc. (told her ceremony chairs need to be set up)
?? - Lighting & Sound (drop off and leave under the tent for the DJ)
4:00 - Check into Air BnB
5:00-5:30 - Rehearsal at Cylburn Mansion
6:00 - Rehearsal Dinner
5/23/26
7:00 am - Hair & makeup start (not all are getting services)
Air BnB for hair and makeup
12:00 - Photographer arrives to scope out the area
1:30 - Hair and Makeup must be done
1:30-1:50 - Gather items to take to wedding, refreshments, bathroom breaks, etc.
1:50 - Leave for Culburn Mansion by shuttle - girls will be dressed
2:00 - Vendors may arrive at Cylburn Arboretum - Caterer (confirmed), photographer, coordinators, DJ, Florist, Photo Booth - confirmed
2:00 - Bride and Bridesmaids arrive at Cylburn Mansion
Bride gets into her gown
2:00 - Photography service starts
2:00 - Mid Atlantic Special Effects arrives (sound & lighting)
2:00 - Photo Booth arrives
2:00-2:15 - Misc. photos - detail photos (robe photos?)
2:15-3:00 - Bride gets into her gown / photos (allow 45 min. for corsett gown)
2:15 - Groom and Groomsmen arrive at Cylburn Mansion - they'll be dressed
2:30 - Dress reveal with bridesmaids
2:45 - First Look photos
3:15-3:30 - Bride & Groom with Wedding Party
3:30-3:45 - Bride & Groom with Family
3:45 - Wedding Party goes back inside the Mansion to hide
4:10 - First wave of guests arrive
4:20 - Second wave of guests arrive
4:20 - Coordinators Line up Bridal Party inside the mansion
4:30-5:00 - Ceremony
5:00-6:00 - Cocktail Hour inside/outside the Mansion
Get bouquets from girls and put on long head table -there will be empty vases
5:00 - Photo Booth opens
5:00 - Coordinators will repurpose flowers/decor from Ceremony / they will grab bouquets from the girls to repurpose for centerpieces under the tent
5:00-5:20 - Couples photos
5:00-7:00 - Honeywood Rental available to move cocktail tables and ceremony chairs and bars
Coordinator will move flowers & signs
5:20 - Bride & Groom join the Cocktail Hour
5:55 - Wedding party hides and lines up
6:00 - Mansion rental ends - all personal items needs to be out of the mansion
6:00-10:00 - Reception
6:00 - Invite guests to be seated inside the tent / close the bar for 1/2 hour (this will take about 10 min)
6:10 - Introductions of Wedding Party
Wedding Party
Bride & Groom
6:13 - First Dance
6:16 - Blessing over food - Father of the Groom
6:20-7:15 - Buffet Dinner (45-60 min is perfect for Atlantic)
Caterers will call tables
6:50 - Toasts by Maid of Honor and Best Man (toward the end of dinner)
7:15 - Parent Dances
7:2o -Cake Cutting
7:20 - 9:45 - Dancing
7:30-8:30 - Ice Cream Bar
8;00 - Shuttle arrive for early bird guests to take back to the Hotel
8:45 - Pizza Delivery
9:00 - Shuttle arrive for early bird guests to take back to the Hotel
9:00 - Photo Booth service ends
9:00 - Last call for liquor
9:15 - Bride & Groom change clothes
9;55- DJ asks guests to go to the front of the Mansion - B&G stay inside until guests are ready
9:50 - Bride & Groom join the guests for a special exit celebration, then depart for the After Party (metallic poppers streamers)
*No private last dance - they will inside / changing clothes
10:00 - Wedding is Over
10:00 - 1 Shuttle takes wedding party and guests to Mt. Washington Tavern
1 Shuttle takes guests back to Hotels
10:00-11:00 Vendor Clean up
After Party at Mt. Washington Tavern - photographer will be there - everyone is responsible for their own ride home
RAIN PLAN
Vollmer Center - repurpose all flowers/decor
INTERNAL NOTES
Day Of Coordination
- She wants it to feel cozy
- Meetings best on weekdays 9-5
WEDDING DETAILS
First Name:
Sarah
Last Name:
McCollum
Cell Phone:
443-655-8414
Email:
Partner's First Name:
Isaiah
Partner's Last Name:
Aylor
Partner's Cell Phone:
443-655-8414
Partner's Email:
Address:
3409 Whitford Ct, Raleigh, NC 27606, USA
Getting Ready Location:
4915 Greenspring Ave, Baltimore, MD 21209, USA (Mansion)
Ceremony Location:
4915 Greenspring Ave, Baltimore, MD 21209, USA (Cylburn - Gardens)
Partner Getting Ready Location:
Unknown
Reception Location:
4915 Greenspring Ave, Baltimore, MD 21209, USA (Cylburn - Tent)
VENDOR LIST
WEDDING PLANNER
Charlene Gallagher, Your Day Your Way LLC
410-925-1086
PHOTOGRAPHER
Wicked Lady LLC
757-813-0265
Jordan Gray
Arrival Time
12:00 start time
Where:
Cylburn Mansion
Booked Time:
All Day
Is There a First Look
Yes
Where Will It Be
Cylburn Mansion
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
B&G, B&G with BP, B&G with family
Sunset Time
8:20- (8;00-8:30)
Dietary Restrictions
NA
Is There a Second Shooter
Yes
PHOTOGRAPHER NOTES:
@itswickedlady on Instagram
OFFICIANT
Justin Stevers (NC pastor)
Justin Stevers
Arrival Time
OFFICIANT NOTES:
CEREMONY VENUE
Cylburn Arboretum Gardens
410-396-4860
Time of Ceremony
4;30-5:00 pm
Venue
Cylburn Gardens
Rehearsal Date & Time
5/22/26 5:30 (for wedding party) 5:00 for planners and couple
Rehearsal Location
Cylburn
Wedding County
Baltimore
Will You Have Programs
Sign by Ceremony & Cocktail Hour / Order of Events Sign
If Yes, Will They Be Placed on Seats or in a Basket
N/A
Do You Have Readers
No
If Yes, How Many
NA
Will You Have Aisle Markers
Information Here
If Yes, Are You Providing or is The Florist
The florist
How Many Rows Are Being Reserved
1
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
No
Will There Be An Aisle Runner or Petals
Maybe mums - repurpose for entranceway at the tent 4 on each side / move to tent to make entranceway
If Yes, Will It Be Placed Ahead of Time
Who Is Providing
Florist
What Signage Do You Have for the Ceremony
Light and sign for parking / put lights out with shepherd hooks by dark (24 to parking lot / 24 to bathrooms)
What Flowers Do You Have For The Ceremony
Are You Providing an Arch
No
If Yes, Who Will Set It Up
Who Will Decorate It
Do You Have Separate Ceremony Musicians
Seneca Creek Bluegrass
What Is The Rain Plan
Vollmer Center Indoors /suggested arch or pillars with flowers
CEREMONY NOTES:
- Honeywood provides ceremony chairs - they will set and take down
- Lights on shepherd hooks to make path to bathroom & to parking area
- Rain Plan: If light drizzle, Ceremony in Vollmer Center
- Noah & Sydney
- Caleb & Lauren
- Jordan & Emily
- Ethan & Fetty
- Mitchell & Kim
- Luke & Annelise
RECEPTION VENUE
Cylburn Arboretum (Tent), Marissa
Venue Location
Mansion / Tent
What Time are Vendors Allowed In
2:00
RECEPTION NOTES:
- Tent set-up the night before.
- Reception chairs are coming from Honeywood Rentals
- Don't know the drop off time of tent and rentals - could be 2 separate days
- Bride is providing lights to create a path from the reception to both the bathroom and the driveway. Pack those up at the end of the night.
- If heavy rain, a floor might be added to the tent as well as tent sides
COCKTAIL HOUR
Time of Cocktail Hour
5:00-6:00 p0m
Location
Inside/Outside Mansion/ hi-tops on porches & formal gardens / bar on main garden
Are There Separate Musicians
Looking for a trio or quartet / Seneca Creek- also playing the Cocktail Hour
What Is The Decor of The Cocktail Hour
small bouquet on ever other table - she has linens / lace overlays - she has
Is There Signage For The Cocktail Hour
Signature Drink & Liquor Menu / Bathroom signs / Seating Chart
COCKTAIL HOUR NOTES:
- 1 bar on porch / 1 bar in the grassy area
- 2 bars under the tent - if not under the tent - the bars need to be covered
- Hazelwood will break down bar @ 6:00 on the porch and set up somewhere else
RECEPTION
What Is The Time of The Reception
6:00-10:00 / After Party at Mt. Washington Tavern
What Signage Do You Have For The Reception
Welcome Sign at ceremony entrance / repurpose to tent entrance - Order of Events at Tent entrance
Will You Provide a Guest Book
Yes
What Type
??
Will You Have Place Cards Or a Seating Chart
Seating Chart
Will You Provide the Table Numbers
Yes
Will You Provide a Gift Box For The Gift Table
Yes
Will You Provide Bathroom Baskets
Yes / lighted path for side of mansion with small parking lot / handicapped bathrooms
Will You Have a Memorial Table
Yes
If Yes, What Type (Photos, Candles, Flowers, Etc.)
Hanging on a board - easel
Will There Be Yard Games
Yes
If So, What Yard Games Need to Be Set Up
Croquet, Badminton (formal gardens - 2 lions circle shaped sidewalk (to the right of the mansion)
What Decor Other Than Flowers Will You Have at The Reception
Pennant flag installed by tent company, quilt hanging behind sweetheart table,
Who Will Be the Person(s) To Take Everything At The End of The Night
Moms, Nancy Golczewski & Kris Pollard
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
Restored BW Film Photo Booth with Attendant
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Yes
If Yes, What Is The Decor For This Table
Will You Provide Your Toasting Glasses
No - using the caterers
CATERER
Atlantic Catering
Raoul Frevel Jr.
Arrival Time
2:00 pm - they'll work out of their truck
Booked Time
What Is Your Guest Count
115 -confirmed
How Many Are Kid's Meals
4 (under 10)
Vendor Count
2 coordinators, 1 DJ, 2 Photographer, 1 PB attendant = 7 vendors (2 drivers) vendor table
Vendor Dietary Restrictions
I will check
Are You Providing Your Own Liquor
Caterer is providing
If Yes, Where Are You Purchasing It From
NA
Will It Be Delivered or Brought By Someone
NA
What Time Will It Be Delivered
NA
Will They Pick Up Unopened Bottles
N/A
If No, Who Is Taking The Liquor at The End of The Night
N/A
Are You Having Signature Drinks
Yes
If Yes, What Are The Names of The Drinks
Will You Have Signs Showing Names and Ingredients
YES
CATERER NOTES:
- Late night pizza - they'll designate someone to call and have pizzas delivered
- Looking to have chinese food catered - Buffet (talk to her about full service)
- They will also have a full service caterer
- Pizza Delivery around 8:45 PM
BAKER
Yia Yia's thru Atlantic Catering
Yia Yias Bakery
Arrival Time
Atlantic Catering will bring the cake
Is It a Tiered Cake or a Small Cake
Small Cake for 75-80- people
If It Is a Tiered Cake, How Many Tiers Is It
3
Do You Want to Save The Top
No. If there are leftovers they'll take
If It's a Small Cake, Do You Want to Save The Rest of It
N/A
If Not, Do You Want It Served To The Parent Tables
N/A
Are You Having Desserts
Yes - Ice Cream Bar
If Yes, Are They Coming From The Baker
Atlantic Catering
What Kind
Ice Cream and Coffee and Tea Bar
Do You Have Any Rentals Such as Stands, Trays, Etc.
Supplying paper plates
Are You Providing Your Own Knife & Cake Server
Use caterers
Are You Providing a Cake Topper
FLORIST
Becky
443-966-5293
Mercer
Arrival Time at Ceremony Site
2:00
Arrival Time at Venue Site
2:00
Are They Coming Back at The End of The Wedding
Are There Rentals to Return to The Florist
Are You Giving Your Centerpieces Away to Guests
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Yes
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
Reception Flower Details
Some real flowers & some faux
Her father knows nurseries
FLORIST MISC. NOTES
Wants florals for the tables. Contracts being signed.
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Acknowledged from their seats
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
N/A - if so, no intros
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
Acknowledge
How Do You Want to Be Announced
Right into first dance
Are You Changing Clothes
Right before the Final Exit
Is There a Special Exit
Yes, silver tinsel poppers
Misc Flow/Introductions Notes
Groom's father prays over dinner before buffet starts, after first dance
ENTERTAINMENT
DJ
Information Here
ENTERAINMENT NOTES:
Sound equipment is being supplied by Mid Atlantic Sound Effects
BRIDAL PREP
Where Will You Be Getting Ready
AirBnB
Where is The Groom Getting Ready
Brianna Michele
443-226-7160
HAIRSTYLIST INFORMATION
Hairstylist Name
Gracie Rousch thru Brianna Michelle
Hairstylist's Cell Phone Number
Arrival Time and End Time
Number of Girls Getting Their Hair Done
Bride, Sydney, Annelise, Lauren, Emily, Debra, Kim, Lauren
How Many Stylists
2
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Brianna Michele Artistry
Makeup Artist Cell Phone Number
443-226-7160
Number of Girls Getting Their Makeup Done
Sarah, Sydney, Annelise, Lauren, Emily, Debra, Jennifer, Kim, Lauren
How Many Makeup Artists
1 Makeup Artist 1 Hair Stylist
BRIDAL PREP NOTES:
Hair and Makeup at Air BnB on Elderon Ave. (5 min drive)
*ASK HER WHICH ONES OF THESE LADIES ARE BRIDESMAIDS & MOH
Sarah McCollum (Bride)
Sydney Beck (BM)
Annelise Caldwell (BM)
Lauren Golczewski (BM)
Emily Pollard (BM)
Debra McCollum (Mother)
Jennifer Aylor (Makeup only) (Grooms Mom)
Kim Sheldon (Hair only) (BM)
Lauren Litsinger (Hair only) (BM)
DRESS SHOP
LuxxNova
TUX SHOP
INVITATIONS
FedEx
- Sent Save the Dates
- Early March late Feb for invitations / online
FAVORS
Photo Booth strip & special exit items
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
FAVOR NOTES:
RENTALS
Honeywood Events
443-906-3994
159 Gibralter Ave., Annapolis, MD 21401
Honeywoodrentals.com
Mid-Atlantic
- Providing uplights, sound/speakers, generator
- Tent (45 x 64)
- Perimeter Lighting
- 16 x 16 Dance Floor
- 10 hi-tops
- 10 round tables 60'"
- 5 Rectangular Banquet 6'
- 100 Oak Resin Chairs
- 1 Oak Oxford Bar
PHOTO BOOTH
Classic Photo Booth
800-671-8815
Arrival Time
2:00 pm (on contract)
Booked Time
4:30-9:00 pm
Are They Providing the Props
No
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
They are
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
Booked a vintage B&W Photo Booth
VIDEOGRAPHER
N/A
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
We are passing around a video camcorder among the wedding party throughout the day. A groomsman will also set it up on a tripod to record the ceremony.
TRANSPORTATION
2 Enterprise Vans / 2 drivers from Jones
Isaiah Aylor
How Many Shuttles
2 15 passenger vans
Booked Time for Each
1:00
How Many Locations for Pick Up
2
Names of the Hotels that They Are Staying At
Holiday Inn Timonium & Hampton Inn Timonium
Renting two 15-passenger vans through Enterprise. Jones Junction drivers.
Distance and Time Between Each Stop
Allot 20 minutes for hotels to venue
4:10 & 4:20 drop off guests
TRANSPORTATION NOTES:
Approx 65 guests from out of town, provided by Jones Junction
ICE CREAM BAR
Taharka Brothers
443-651-5659
3 tubs of ice cream from 7:30-8:30 m
WEDDING PARTY
WEDDING PARTY NOTES:
6 girls
6 guys
2 sets of parents each
Officiant
Groom
Best Man
5 Groomsmen
*they'll walk as couples
5 Bridesmaids
1 Maid of onor
*no FG or RB
Bride with dad
When looking down the aisle towards the altar, Sarah will be exiting the mansion rom the right and will loop around to the start of the aisle
Are Grandparents Walking or Will They Be Pre-Seated
Pre-Seated
Are Parents Walking or Will They Be Pre-Seated
Walking
PROCESSIONAL ORDER
Groom's Grandparents
Bride's Grandparents
Groom's Parents
Bride's Mother Escorted By
Groom
Best Man
Groomsmen
Bridesmaids
Maid of Honor
Ring Bearer
NA
Flower Girl
NA
Bride and Her Dad or Escort