EVENT DETAILS
Catherine "Cat"
Danny
Saturday, November 9, 2024
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NOTES
Partial Planning - Char
Day of Coordination - Tia
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TIMELINE FOR SET UP ON 11/8
2:00-4:00 Set up
4:00-5:00 Rehearsal
5:00- ?? Rehearsal Dinner
DRAFT TIMELINE WEDDING DAY 11/9
8:00-1:00 - Hair and Makeup
11:30 - 12:30 - Oh My Gahs Events arrives (staggered times)
1:00 - Hair and Makeup must be done
1:15 - Bride leaves her house and heads for the The Carriage House (17 min)
1:00 - Groom gets dressed at hotel
1:00 - Coordinator, Tia, arrives at The Carriage House with Assistant, Sarah
1:40 - Bride & Bridesmaids arrive at The Carriage House - goes to the bridal suite
1:45 - Groom leaves DoubleTree hotel
1:50 - Groom & Groomsmen arrives at The Carriage House - meets the photographer2:00 - Photographers and Videographer arrive
2:00 - Bartenders arrive
2:00 - Bride gets dressed
2:30 - DJ arrives
2:30-3:45 - First Look Photos, 15 min. for B&G, 30 min. for B&G with Bridal Party, 15 min. for B&G with parents
2:30-2:50 First Look with Bride & Groom
2:50-3:05 - Bride & Groom with wedding party
3:05-3:20 - Bride & Groom with Parents
3:20-3:45 - Extended family / Misc Photos
3:00-3:30 - Love Crust Pizza arrives, Zach Brown, Mgr 443-610-6340 (3 staff)
3:15 - Officiant Arrives
3:30 - Maggioni's delivers food
3:45 - Bride & Groom go inside and hide from the guests
3:30 - Maggioni's delivers and sets up food
3:30-4:00 - Cake arrives
3:30 - Guests begin to arrive
4:00-4:25 - Ceremony
4:30-5:30 - Cocktail Hour
Bubbles with bridal party while guests are finding their seats
4:30-5:00 - Golden Hour/Sunset Photos (Sunset at 4:59)
5:00 - Bride & Groom join the Cocktail Hour
5:30 -9:00 - Reception
5:40 -Introductions - Group of guys / Group of girls -call out their names (incl BM & MOH)
- Grandparents/Parents introduced or acknowledged from their tables??
5:50- First Dance
5:55 - Parent Dances
6:00 - Welcome Speech Father of the Bride
No Blessing
6:05 - Dinner
6:35ish - Toasts by MOH & BM toward the end of dinner
6:45 - Cake Cutting
6:50-8:55 Dancing/Party Dance Time
8:55 - Last Dance
9:00 - Wedding is over
9:00-10:00 Vendors clean up / Packup
Music has to stop by 11 pm - take as long as we need to clean up
VENDOR LIST
WEDDING PLANNER
Charlene Gallagher
410-925-1086
Partial Planning - Charlene
Day of Coordination - Tia
PHOTOGRAPHER
Timeless Photo
Rachel Schrock
Arrival Time
Where:
The Carriage House
Booked Time:
8 hrs
Is There a First Look
Yes / Rachel will choose location
Where Will It Be
Venue
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
B&G, B&G with bridal party, B&G with family (small) 15 min B&G / 30 min BP / 15 family
Sunset Time
4:57 pm
Dietary Restrictions
Is There a Second Shooter
Yes
PHOTOGRAPHER NOTES:
Detail Shots
Getting into gown
Most of the photos done beforehand
OFFICIANT
Joe Zerafa
443-745-3431
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
- 3:15-3:30
- They are already married
- Personal friend, no contract - he's the flower girl's husband
CEREMONY VENUE
The Carriage House (outside) Sandy
410-730-4855
Time of Ceremony
4:00 pm on the dot
Venue
The Carriage House in Columbia
Rehearsal Date & Time
11/8 @ 4 pm
Rehearsal Location
The Carriage House
Wedding County
Howard
Will You Have Programs
No
If Yes, Will They Be Placed on Seats or in a Basket
Do You Have Readers
Her Aunt will read a Poem
If Yes, How Many
Will You Have Aisle Markers
Reserved Signs
If Yes, Are You Providing or is The Florist
N/A
How Many Rows Are Being Reserved
4-5 seats (Groom's GM is using a walker); 3 on groom's side / 1st 2 rows for bride's side
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
No
Will There Be An Aisle Runner or Petals
No
If Yes, Will It Be Placed Ahead of Time
N/A
Who Is Providing
N/A
What Signage Do You Have for the Ceremony
Directional signs / cousins will direct guests
What Flowers Do You Have For The Ceremony
2 ground arrangements / put on ledge of fireplace
Are You Providing an Arch
Draping
If Yes, Who Will Set It Up
We will pur draping on
Who Will Decorate It
Do You Have Separate Ceremony Musicians
No
What Is The Rain Plan
Upstairs / Theatre Style
CEREMONY NOTES:
- Rain Plan - everything upstairs
- Welcome drinks for the guests
- Oh My Gahs will set up chairs and remove them
- Drink Station manned by Oh My Gahs
- White chairs for ceremony
RECEPTION VENUE
The Carriage House (2nd floor)
410-730-4855
Venue Location
5410 Leaf Treader Way, Columbia MD 21044
What Time are Vendors Allowed In
They are renting it starting Friday night
RECEPTION NOTES:
- How many tables are you renting?
- Set plates and utensils Saturday morning
- Colors - Forest Green, Muted Jeweltone, hint of pink
- Fairy Lights on the poles
- Coffee Bar at the end of the bar
- Cocktail Hour is downstairs
- Reception is upstairs
COCKTAIL HOUR
Time of Cocktail Hour
4:45-6:00 pm
Location
Upstairs
Are There Separate Musicians
DJ
What Is The Decor of The Cocktail Hour
Is There Signage For The Cocktail Hour
Seating Chart
COCKTAIL HOUR NOTES:
- Hi-tops outside - there are 4
RECEPTION
What Is The Time of The Reception
6:00-9:00 pm
What Signage Do You Have For The Reception
Welcome Sign - Mirror
Will You Provide a Guest Book
Phone ???? / Spool Table stays @ foot of the stairs
What Type
N/A
Will You Have Place Cards Or a Seating Chart
Seating Chart
Will You Provide the Table Numbers
Yes
Will You Provide a Gift Box For The Gift Table
Yes / Piano
Will You Provide Bathroom Baskets
No
Will You Have a Memorial Table
Yes / Piano
If Yes, What Type (Photos, Candles, Flowers, Etc.)
Pictures - she'll send me a photo
Will There Be Yard Games
No
If So, What Yard Games Need to Be Set Up
N/A
What Decor Other Than Flowers Will You Have at The Reception
Fairy Lights around poles
Who Will Be the Person(s) To Take Everything At The End of The Night
Bride's Dad / Jimmy (bride's cousin)
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
No
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Yes, by fireplace
If Yes, What Is The Decor For This Table
Florist is decorating
Will You Provide Your Toasting Glasses
Stemless champagne glasses (signature drink)
CATERER
Maggiano's Catering & Love Crust Pizza - Melissa Mezick
410-730-3706 x4
Love.Crust.Pizza
Arrival Time
Booked Time
What Is Your Guest Count
110
How Many Are Kid's Meals
Vendor Count
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
Yes
If Yes, Where Are You Purchasing It From
Oh My Gahs
Will It Be Delivered or Brought By Someone
What Time Will It Be Delivered
Will They Pick Up Unopened Bottles
If No, Who Is Taking The Liquor at The End of The Night
Are You Having Signature Drinks
If Yes, What Are The Names of The Drinks
Will You Have Signs Showing Names and Ingredients
(1) 8x10 sign
CATERER NOTES:
Maggioni's provides full set up, disposable plates, utensils, silverware, racks, and fuel cannisters
- Welcome Drinks as guests enter - we need to tell Lindsay
- They are setting food up, then leaving
- We need servers & bartenders
- She needs Beer, Wine, Seltzer, Sig Drinks (call the bartender who did the wedding at Steppig Stone)
BAKER
Oven & Whisk
443-745-8107
Nellie Souder
Arrival Time
Is It a Tiered Cake or a Small Cake
Tiered
If It Is a Tiered Cake, How Many Tiers Is It
2
Do You Want to Save The Top
No - serve it all
If It's a Small Cake, Do You Want to Save The Rest of It
N/A
If Not, Do You Want It Served To The Parent Tables
N/A
Are You Having Desserts
Yes
If Yes, Are They Coming From The Baker
Yes
What Kind
Cupcakes & Cookies
Do You Have Any Rentals Such as Stands, Trays, Etc.
There will be stands or trays / return everything to the bride
Are You Providing Your Own Knife & Cake Server
Yes
Are You Providing a Cake Topper
Yes
If Yes, Will It Be Taken to The Baker
BAKER NOTES:
FLORIST
Cold Spring Florals
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Sat
Are They Coming Back at The End of The Wedding
No
Are There Rentals to Return to The Florist
Yes - give to bride
Are You Giving Your Centerpieces Away to Guests
No
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
- She's meeting with them Sun., 4/28
Reception Flower Details
FLORIST MISC. NOTES
DJ/BAND
Danny's Frat Brother
443-768-2759
Tez Frazer
Arrival Time
2:30 pm
Booked Time
Is Your DJ or Band Also Your Emcee
Yes
If You Are Having a Band, How Many Players are There Including the Sound Engineer
DJ/BAND NOTES:
He's the Emcee
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
How Do You Want to Be Announced
Are You Changing Clothes
Is There a Special Exit
Misc Flow/Introductions Notes
ENTERTAINMENT
Love Crust Pizza
Jesse 484-941-1808
- Day of Manager: Zach Brown 443-610-6340
- Fall Harvest Salad
- They prepare 10 "to go"pizza before they leave
- They provide boxes
- They will do a Vegan Pizza
- They will set up the tables inside (need [2] 6'tables)
- They provide heavier plates, knives, & forks
- Big Red Truck
- Will park in the parking lot
- 80 ppl pkg / 2 hr pkg deal
- Oh My Gahs events will get pizzas and bring them up to the room
- Signs for types of pizza
- 3 staff
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BRIDAL PREP
Swept LLC
Where Will You Be Getting Ready
Bride - 2205 Woodlands Rd., Windsor Mill, MD
Where is The Groom Getting Ready
DoubleTree Hotel
HAIRSTYLIST INFORMATION
Hairstylist Name
Kelly (her friend)
Hairstylist's Cell Phone Number
Arrival Time and End Time
Number of Girls Getting Their Hair Done
How Many Stylists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Swept LLC
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
How Many Makeup Artists
BRIDAL PREP NOTES:
DRESS SHOP
- Bridesmaids dressed are velvet
- Groom and Groomsmen in Blue/Navy suits
TUX SHOP
INVITATIONS
Send 9/1 thru 9/6
RSVP by 11/1
FAVORS
None
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
FAVOR NOTES:
RENTALS
No
PHOTO BOOTH
No
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
VIDEOGRAPHER
Timeless Photography
443-223-1431
Sam B
Arrival Time
Where
Booked Time
8 hrs
Is There a First Look
Yes
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
4:57 pm
Dietary Restrictions
VIDEOGRAPHER NOTES
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TRANSPORTATION
Uber Code
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Distance and Time Between Each Stop
TRANSPORTATION NOTES:
She need shuttles
Bartenders & Servers
Oh My Gahs Events
Lindsay
- Lindsay said she would provide 2 containers for the bar Lemonaide , Water & pre-mised cocktail
- Ice is coming from Oh My Gahs
- 2 signature drinks - reception only?
- Who's providing the chafing dishes & sterno
- Oh My Gahs' staff will put toghether champagne glasses
- Coffee Bar at the end of the bar