EVENT DETAILS
Raven
Raven
Thursday, October 10, 2024
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NOTES
DRAFT TIMELINE
8:00-12:00 – Hair and Makeup begins
1:30 – Hair and Makeup for everyone must be finished
1:30 - Girls leave Air BnB
1:45 - Girls arrive at Sprinfield Manor
1:50 – Girls get dressed (before the bride)
2:00 - Florist arrives at Springfield Manor
2:00 - Photographer arrives at Springfield Manor
2:00 -3:00 – Bride gets dressed - photos
2:15 - Groom and his guys get dressed - photos
3:15-4:15 – First Look with B&G, Photos with B&G and Wedding Party
4:00 - Florist arrives
4:20 – Wedding Party back inside to hide from guests
4:30 – Guests begin to arrive / Prelude
5:00-5:30 – Ceremony
5:30-6:30 – Cocktail Hour
5:30-6:00 – Couples photos (10 min); family photos (20 min)
6:00-6:25 – Couple joins Cocktail Hour
6:25 – Guest are invited to go to the reception and take their seats
n Wedding Party goes and find their seats
6:30-10:00 – Reception
6:35 – Introductions
Parents of the Bride
Parents of the Groom
Bride & Groom
6:40 – Welcome Speech by ??
6:50-7:50 – Dinner
7:30 – Bride will change her clothes (if dinner is finished earlier, Raven will change earlier and 1st dance will happen earlier followed by schedule below)
7:50 – 1st Dance
7:55 – Parent Dances
8:00 – Cake Cutting
8:05 – Toasts
8:15 – Bouquet / Garter Toss
8:20 - Money Dance
8:30-9:55 – Dancing
9:55 – Last Dance
10:00 – Reception Ends
10:00-11:00 – Cleanup for Vendors
VENDOR LIST
PHOTOGRAPHER
Sharp Impressions
4438664196
Kay Sharpless
Arrival Time
2:00 pm
Where:
Bride's getting ready location (2 different locations / bride / groom)
Booked Time:
8 hrs. 2-10 pm
Is There a First Look
Yes; 3:15-4:15 pm
Where Will It Be
Venue
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
B&G and Bridal party (no family)
Sunset Time
6:35 pm
Dietary Restrictions
Is There a Second Shooter
Yes
PHOTOGRAPHER NOTES:
2nd Shooter
OFFICIANT
Email:bellezafranz@yahoo.com
6672896834
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
- They're looking at someone who is getting ordained - their priest recommended
CEREMONY VENUE
Springfield Manor Winery & Distillery (Outside)
Time of Ceremony
5:00-5;30 PM
Venue
Sprinfield Manor Winery & Distillery
Rehearsal Date & Time
10/9/24 @ 3 pm
Rehearsal Location
Spring Hill Winery
Wedding County
Frederick co.- 2nd week of June
Will You Have Programs
Yes
If Yes, Will They Be Placed on Seats or in a Basket
Basket
Do You Have Readers
2-3 readings
If Yes, How Many
N/A
Will You Have Aisle Markers
3 aisle marker on each side of the chairs
If Yes, Are You Providing or is The Florist
How Many Rows Are Being Reserved
3 rows (total of 12)
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
No
Will There Be An Aisle Runner or Petals
No
If Yes, Will It Be Placed Ahead of Time
N/A
Who Is Providing
N/A
What Signage Do You Have for the Ceremony
2 Vase urns by posts / Welcome Sign on Mirror (near posts) prop up against post; coming from bride (see insp photos)
What Flowers Do You Have For The Ceremony
2 large vases with flowers go on the posts
Are You Providing an Arch
Yes by B&G - sand bags - light
If Yes, Who Will Set It Up
We will (her dad will bring already assembled) with floral arrangements; repurpose behind sweetheart table
Who Will Decorate It
already decorated; 2 bird cages by the foot of arch
Do You Have Separate Ceremony Musicians
No - DJ
What Is The Rain Plan
Moved into where the reception is; we need to get their plan
CEREMONY NOTES:
5:00-5:30 pm
Plan B - reception area
- Mirror Welcome Sign
- pillar with bowl for programs
- Metal Arch - it will already be decorated
- 2 vase floral decorations on welcome posts
- Venue sets up and breaks down chairs
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RECEPTION VENUE
Springfield Manor Wine & Distillery (sun room)
Venue Location
Springfield Manor Wine & Distillery
What Time are Vendors Allowed In
Noon
RECEPTION NOTES:
5 hours
Cocktail Hour: 5:30-6:30 pm
Reception: 6:30-10:00 pm
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100-120 Guests
Plated Dinner
- DIY, vases with flower arrangement
- Cheese Cloth (crinkled look)
- They might be able to leave items the day before
- Table Numbers - small picture frame
- Seating Chart
- Place cards showing meal choice - we will place at each seat
- Providing table numbers
- No yard games
- Sweetheart table decor (possibly moving the flower arch to the table)
COCKTAIL HOUR
Time of Cocktail Hour
5:30-6;30 pm
Location
Sun Room to the side of the reception hall / outside - if nice weather, bar will be outside
Are There Separate Musicians
No
What Is The Decor of The Cocktail Hour
DIY - told her to keep it small
Is There Signage For The Cocktail Hour
Seating Chart with Easel
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
6;30-10:00 pm
What Signage Do You Have For The Reception
Move by the door
Will You Provide a Guest Book
Yes
What Type
Regular book (dedicated table)
Will You Have Place Cards Or a Seating Chart
Seating Chart / escort cards (zip loc bags)
Will You Provide the Table Numbers
Yes
Will You Provide a Gift Box For The Gift Table
Yes
Will You Provide Bathroom Baskets
NO
Will You Have a Memorial Table
No
If Yes, What Type (Photos, Candles, Flowers, Etc.)
N/A
Will There Be Yard Games
No
If So, What Yard Games Need to Be Set Up
N/A
What Decor Other Than Flowers Will You Have at The Reception
Vases by posts (ceremony), they stay there (they'll go into designated cars)
Who Will Be the Person(s) To Take Everything At The End of The Night
Larger Decor items - her Dad / smaller decorations & gifts in their car / Ben's sister will take the smaller Decor & any food
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
No
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Yes
If Yes, What Is The Decor For This Table
repurpose arch behind sweetheart table / small decorations ; not heavy
Will You Provide Your Toasting Glasses
Using caterer's glasses
CATERER
Great American Caterers (In-house)
301-606-9404
Jeanne Phelps
Arrival Time
Booked Time
5:00-10:00 pm
What Is Your Guest Count
100-120
How Many Are Kid's Meals
3 under 10 (kid's bags)
Vendor Count
(3) Coordinators (2) Photographers (1) DJ = 6
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
No - caterer has preferred list
If Yes, Where Are You Purchasing It From
N/A
Will It Be Delivered or Brought By Someone
N/A
What Time Will It Be Delivered
N/A
Will They Pick Up Unopened Bottles
N/A
If No, Who Is Taking The Liquor at The End of The Night
N/A
Are You Having Signature Drinks
Yes - Signs
If Yes, What Are The Names of The Drinks
Will You Have Signs Showing Names and Ingredients
Yes
CATERER NOTES:
- Final headcount by 9/19/24
- Final Payment due 9/26/24
BAKER
Julie Alexandta LivingLLC
301-537-8333
Julie Alexandra
Arrival Time
4:00 pm
Is It a Tiered Cake or a Small Cake
Yes
If It Is a Tiered Cake, How Many Tiers Is It
3 tiers, Buttercream, Victorian/Vintage Design
Do You Want to Save The Top
Yes
If It's a Small Cake, Do You Want to Save The Rest of It
N/A
If Not, Do You Want It Served To The Parent Tables
N/A
Are You Having Desserts
Cupcakes 4 doz
If Yes, Are They Coming From The Baker
Yes
What Kind
Cupcakes
Do You Have Any Rentals Such as Stands, Trays, Etc.
Baker
Are You Providing Your Own Knife & Cake Server
Yes
Are You Providing a Cake Topper
Yes
If Yes, Will It Be Taken to The Baker
Yes
BAKER NOTES:
- Did Tasting
FLORIST
La Fluer Enchantee
301-996-7415
Arrival Time at Ceremony Site
They request a minimum of 3 hours set up time
Arrival Time at Venue Site
2:00 pm (confirm)
Are They Coming Back at The End of The Wedding
She returns after the ceremony
Are There Rentals to Return to The Florist
None
Are You Giving Your Centerpieces Away to Guests
No- pack up
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Yes
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
Reception Flower Details
- Bridal Bouquet
- BM bouquets (5)
- Boutonnieres (13) - 12
- Corsage (6)
- Welcome Sign arrangement
- Aisle Flowers (3 on each side)
- 15 tables
- terracotta cheese cloth
- charger plate
- small vase with candle holder with LED
- Picture Frame - for table number
FLORIST MISC. NOTES
DJ/BAND
Toussaint Productions
443-591-5335
Alexander Yuille / Nicholas Rivillas )DJ)
Arrival Time
Booked Time
Is Your DJ or Band Also Your Emcee
Yes
If You Are Having a Band, How Many Players are There Including the Sound Engineer
DJ/BAND NOTES:
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
GPs acknowledge from tables; Parents will be introduced / seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
(2) Grandmas - not sure if walking
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
Yes
How Do You Want to Be Announced
Are You Changing Clothes
Yes - wants other dress on for 1st Dance
Is There a Special Exit
No
Misc Flow/Introductions Notes
Introduce groomsmen as a group
Introduce bridesmaids
include Best Man & MOH
Grandparents acknowledge from tables
Parents
Sponsors - 4 (2 pairs)
Bridesmaids as Group
Groomsmen as Group
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ENTERTAINMENT
BRIDAL PREP
Where Will You Be Getting Ready
Doing her own hair - Air BnB near venue
Where is The Groom Getting Ready
Separate Air BnB
HAIRSTYLIST INFORMATION
Hairstylist Name
Nor sure about hair
Hairstylist's Cell Phone Number
Arrival Time and End Time
8:00 am - Noon
Number of Girls Getting Their Hair Done
How Many Stylists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
DIY
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
How Many Makeup Artists
BRIDAL PREP NOTES:
Getting ready at the hotel - will come to the bridal suite and do mock getting ready photos
- she's doing her own makeup
DRESS SHOP
She has her gown
TUX SHOP
Suit
INVITATIONS
FAVORS
Yes
Are You Providing Favors
Yes
If Yes, Type of Favors
Loose leaf tea
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
Favors will be placed in the reception
FAVOR NOTES:
RENTALS
No
PHOTO BOOTH
Toussaint Productions
Arrival Time
Booked Time
Are They Providing the Props
they provide props & backdrop
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
Digital
VIDEOGRAPHER
No
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
TRANSPORTATION
No
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Distance and Time Between Each Stop
TRANSPORTATION NOTES:
Liquor
Gateway Liquors
(301) 271-7078
Delivery @ 3 pm
Signature Cocktails:
> Cucumber Gin
> Minty Citrus Vodka
> Red Sangria
> Peach Sangria (White Wine)
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Beers:
> Blue Moon